Create Application for Payment

Explanation

Use this activity to create an application for payment based on a contract. If any previous application exists for this contract, the valuation values or certified values will automatically be copied. See the Copy Previous Valuation for details activity.

The currency, supply country, unique project and billing sequence of the item is used to create a unique application for payment. Billing sequence is a numeric value that you can assign to items that you wish to be grouped together when you create the application for payment for them. Example:

If the Copy Contract Item Tax check box has been selected for the contract at the time of creating the application for payment, only the saved tax codes and percentages on the contract will apply to the created application. Any new tax codes in the system will not apply to the created application.

Prerequisites

• The contract should be in the Awarded, Under Review, Active, or Completed status.
• The contract revision should be in the Active status.
• The default project and revenue activity should exist on the contract.
• A general report code must be defined as a default value on the contract and it should be a valid report code on the revenue activity.

System Effects

• An application for payment will be created in the Planned status.
• A snapshot of the contract line and contract line item information will be copied to the application.

Window

Sales Contract
Sales Contracts
Manage Sales Contract Items
Application for Payment
Applications for Payments

Related Window Descriptions

Sales Contract
Sales Contracts
Manage Sales Contract Items
Application for Payment
Applications for Payments

Procedure

To create an application for payment from the Sales Contract or Sales Contracts window, follow these steps:

1. Select the contract from which an application is to be created. 
2. Right-click and then click Create Application.
3. A new application for payment will be created. The contract information will be copied to it. If a previous application exists for that contract, the previous valuations will also be copied. See the Copy Previous Valuation activity for details.
4. Save the information.

To create an application for payment from the Applications for Payments or Applications for Payment windows, follow these steps:

1. Create a new record.
2. Enter the contract number or select from the List of values.
3. The contract information will be copied to the application. If a previous application exists for that contract, the previous valuations will also be copied. See the Copy Previous Valuation activity for details.
4. Save the information. 

To create an application for payment from the Manage Sales Contract Items window, follow these steps:

1. Query for the contract and select the line item in the table below to create the application.
2. Right-click and select the Create Application menu option.
3. If there are other line items in the contract that have the same currency, supply country, unique project and billing sequence as the one you selected above all of these items will be included in the application.