Approve the Contract Change Order Externally
Explanation
After information has been submitted to the relevant
external approvers their approval or rejection in return should be recorded. Use this activity to update
information about when and why an external contact person has approved a
contract change order (CCO). The approval of all the external
approvers of the CCO is required before it is considered as
externally approved by the system.
Note: Information about the external approval from each contact person can be
viewed in the Contract Change Order/History tab.
Prerequisites
- The CCO should have a change type that
requires external approval.
- A contact person who is classified as external
approver should be defined for at least one address in the Contract Change Order/Contacts tab.
- The CCO should be in the Submittal Approved
status.
System Effects
- The external Approved Date field in the
Contract Change Order/General tab is updated when all external approvers have approved the
CCO.
- The Approved Date field in the Contract Change Order/Contacts
tab is updated for the contacts who have approved the CCO.
Window
Contract Change Order
Related Window Descriptions
Contract Change Order
Procedure
- Open the Contract Change Order
window
and query for the CCO which
should be externally approved.
- Click the Approve Externally menu option. The
Approve Contract Change Order - External Approval dialog box
will open.
- Select the contact person who approved the CCO in the
Approved By field. Use the List of Values, to select from the
contacts defined in the Contract Change Order/Contacts
tab.
- Optionally, you can change the default approved
date and time in the Approved Date field.
- You are also able to enter a note in the Notes field stating the reason
for approval, if required.
- Click OK to save the information.