Set Contract Revision to Active
Explanation
Use this activity to activate a contract revision. When a contract revision has been approved, it
can be activated. An active contract revision indicates the current valid
version of the contract details and is used when creating
Applications
for Payment.
If an active contract revision already exists, the
status of this revision will automatically be set to Obsolete when a different
contract revision is set to Active. The status indicates that the contract
revision has been in use, but its not in use anymore.
It is not possible to set a contract revision to Obsolete manually.
The Refresh Line Item Taxes check box will be selected by default if the
Copy Contract Item Tax check box is not selected in the
Sales Contract/General tab. If the Refresh
Line
Item Taxes check box is selected when activating the contract revision, the
saved tax codes, percentages and amounts will be refreshed in the contract item
level, based on the latest tax basic data of the customer. You can modify the
refresh tax code setting according to your preference.
Prerequisites
- The contract should be in the Enquiry, Estimated, Tendered,
Awarded, Under
Review, or Active status.
- The contract revision should be in the Approved status.
- If the contract line items in the revision that
should be set to active refers to contract change orders, these contract
change orders should be in the Active or Closed status.
System Effects
- The status of the contract revision will be set to Active and it will not be possible to manually
change the status of an active revision.
- The active contract revision will always be the revision displayed by
default in the client when showing contract lines and items.
- You can modify the active revision lines and items as long as they are not frozen.
- If the contract revision is set to Obsolete, no
modifications will be allowed.
- Planned revenue will be reported to the connected
revenue activities when the contract revision is set to active. (The Report Planned Revenue
check box will be automatically selected).
Window
Sales Contract/Revision
Related Window Descriptions
Sales Contract/Revision
Sales Contract/Items
Procedure
- In the
Sales Contract/Revision tab, select the revision which you
want to set to
Active.
- Right-click, point to Status, and then click Set Active.
- In the dialog box that opens, the default settings of the revision will
apply to the Audit Trail, Change
Order and Change Comment check boxes. They can be changed by
selecting the required check box.
- If you wish to have the latest tax codes and percentages in the system
applied to the contract, select the Refresh Line Item Taxes check box. If
you clear it, only the tax codes that have been saved up to now on the
contract item level will be used, and any new tax code changes will not be
applied to the contract.
- Click OK to activate the revision.