Copy Costs to Cost Set One - Selected Parts

Explanation

Use this activity to copy cost sets of selected parts to cost set 1. This compulsory task is to be performed by a system administrator or equivalent person.

Cost set 1 is used as the standard cost set. You can copy costs from any cost set into cost set 1. If the IFS site is defined as using standard costs, then cost set 1 can only be updated by performing this activity. Because costs of cost set 1 cannot be overwritten, the current costs are moved to a history table, where they can be viewed for historical purposes.

One of the most common mistakes users make when using IFS/Costing is that they forget to copy work center, labor, and/or subcontracting costs to a new cost set - in this case, cost set 1. You can easily avoid this mistake by selecting the Copy Work Center and Labor Class Costs check box and the Copy Sub Contracting Costs check box in the Copy Cost To Cost Set One - Selected Parts dialog box.

Note: If you select the Copy Work Center and Labor Class Costs check box, all costs for work centers and labor classes on the site are copied from the selected cost set to cost set 1. And similarly if you select the Copy Sub Contracting Costs check box, all subcontracting costs for outside operations are copied from the selected cost set to cost set 1.

For supplier delivery overheads defined in the source cost set, in order to copy supplier delivery overhead in to destination cost set it is required to have the Copy Supplier Delivery Overhead check box selected.

If the Capture Cost Sources check box is selected, the cost sources for the cost buckets are captured in the part cost calculation. These cost sources will then be included in the shop order estimated calculation and also when generating project costs

Note: Only costs connected to structure/routing alternative "*" are copied (due to the fact that the inventory valuation logic only handles "*"). When you copy part costs to cost set 1 (standard costs), the inventory is revalued, and new postings are created.

Prerequisites

This activity has the following prerequisites:

• More than one part cost record must be selected. The selected records cannot be of the same part.
• Costs for a cost set other than cost set 1 must exist.

System Effects

As a result of this activity:

• The inventory value will be modified for parts with inventory valuation method set to Standard Cost and inventory part cost level set to Cost Per Part. If the inventory part has a balance on hand, the system automatically recalculates the inventory value for the part. Posting types M8 and M9 are affected, and the inventory value is increased or decreased accordingly.
•  Postings to the accounting systems will be created, since the inventory value is updated.
• The costs of cost set 1 cannot be overwritten, so the current costs will be moved to a history table. This part cost history can be used to follow up on valid costs throughout history.
• An entry is added to the Part Cost History window.
• The cost set estimated material cost of cost set 1 for all parts subjected to copying will be replaced with the costs of source cost set.
• Copying costs to cost set 1 will be the only available option to update cost set estimated material cost in cost set 1.
• If the Update Estimated Material Cost in Inventory Part check box is selected, the estimated material cost of the respective inventory part is updated.
• The part specific general overheads, material overheads, sales overheads, purchase part delivery overheads and supplier for purchase part delivery overheads defined for the source cost set will be copied in to cost set 1. As a result, corresponding overhead records for the cost set 1 will be created and could be seen in respective clients for such part connected overheads.
• For supplier delivery overheads, costs will be copied to cost set 1 only if the Copy Supplier Delivery Overhead check box is selected.
• If the Run in Background check box is selected, the process will run as a background job.

Window

Part Costs

Related Window Descriptions

Copy Cost to Cost Set One - Selected Parts
Part Costs

Procedure

1. Populate or query for the required records in the Part Costs window.
2. Select the records whose cost sets you wish to copy to cost set 1.
3. Right-click and then click Copy Costs to Cost Set One - Selected Parts. A dialog box appears.
4. To update estimated material cost of inventory parts, select the Update Estimated Material Cost in Inventory Part check box.
5. To copy costs for parts in the underlying structure, select the Include Components check box.
6. To include copying of costs for configurable parts, select the Include Configurable Parts check box.
7. To copy work center costs and labor costs, select the Copy Work Center and Labor Class Costs check box.
8. To copy sub contracting costs, select the Sub Contracting Costs check box.
9. To copy supplier delivery overheads, select the Copy Supplier Delivery Overhead check box.
10. To capture the cost sources for the cost buckets in the part cost calculation, select the Capture Cost Sources check box.
11. Select the Run in Background check box to run the process as a background job.
12. Click OK.