Edit Comment File

Explanation

Use this activity to edit a redline (comment) file. If the file is checked out, you will not be able to edit it until it is checked in again. The redline application will be started with the original file name as argument. The redline application then has to create the redline file, which will later be checked in when the user performs the Check In Comment File right mouse button operation. If a redline file already exists, the redline application will open it when it finds it on disk. Different redline applications work differently in how the redline files are created and handled. The redline/comment functionality in IFS Document Management is compatible with how the redline tool RxHighlight works.

Prerequisites

• The redlining/comment application must be installed and properly configured.
• You must be able to view the original document file.
• If the document revision is in Approved or Released status, the default value ALLOW_UPD_COMMENT_REL_DOC  must be configured Y so that update is possible.

System Effects

• Clicking Edit starts the external redline application and checks out the original file as a view copy together with the redline file. The status of the original file will not change to Checked Out.
• The redline file status will be set to Checked Out, and all other users are then prevented from editing that redline document.

Window

Document Revision

Related Window Descriptions

Document Revision
Document Revision/General

Procedure

1. Query for a document revision that has an attached file with a corresponding redline file.
2. Right-click, click Comment, and then click Edit to start the redline application.