Edit Document Structure
Explanation
Use this activity to edit one or more documents in a structure. If
you attempt to edit (i.e., check out) a structure document, that document and
its subdocuments are retrieved, thus maintaining its structure.
Prerequisites
The document you will be checking out for edit must be defined as a structure
document.
System Effects
The structure document and its subdocuments are
reserved for editing.
Window
Document Revision
Document Revisions
Related Window Descriptions
Document Revision
Document
Revision/General
Document Revisions
Document Structure Navigator
Procedure
- Query for a structure document in the
Document Revision window.
- Click Edit. The
Edit Document Structure dialog box is
opened.
- Document files are checked out to local disk using
either their document title and name or their original file name.
Select one of the two document naming methods.
- Optionally, select the Use Original Folder Structure check box.
- Select one of the three options under After Check-Out.
- The Select Document check box must be selected to
enable a document to be checked out.
- If a document's Edit check box is selected,
that document will be reserved within the system and checked out for editing.
If a document's Edit check box is not selected, that document will be
checked out for view as a read-only file.
- Click Edit to check out one or more document
files for editing. Files are checked out to local disk. A report dialog box displays the files, and
whether they were successfully checked out.
Note: These steps can also be performed using the right mouse button
options in the Document Revisions
and Document Structure Navigator window. To open the Document
Structure Navigator, use the right mouse button option Document
Structure/Show In Navigator in Document Revision window.