Reject Approval Step
Explanation
Use this activity to reject the selected approval
process step.
Prerequisites
- The document revision must have a status of Approval in Progress.
- You must be one of the following:
- The person registered in the Person ID field.
- A member of the group registered in the Group ID field.
- The Docman Administrator.
- The approval process cannot contain any steps
with an approval status of Rejected.
System Effects
- The current approval step is set to Rejected and the approval process is
stopped. Depending on the reasons for the rejection, you might need go back to
earlier steps in the process to correct the problem so that the approval
process can continue
- The person who created the object will be notified automatically through
the Event Server if the event is enabled. The
automatic notification requires that the events APPROVAL_ROUTE_REJECTED and
STEP_REJECTED_NODOC have been configured in the Event Registry, that
IFS/Event Server is running on the server, and that the receiving user is
logged on to the network system. APPROVAL_ROUTE_REJECTED should be
configured for document approval step rejections and STEP_REJECTED_NODOC
for non-document object approval step rejections.The
notification method, which is configured in the Event Registry for each event,
can be a message or an e-mail. A user does not have to be logged on to the
application to receive notification.
- If the rejected object is a document, the
person who created the document can cancel the approval process. The document
will then get the status Preliminary, and all steps approved and/or rejected
will be copied to the history (assuming the history logging for this event is
enabled).
- It is not possible to delete a step that has been rejected unless the
approval on the whole risk analysis is cancelled first.
- If the Security Checkpoint Required check box has been selected
for the particular step, the user will have to authenticate himself before
he can reject the step.
When rejecting multiple
approval steps using the
Approvals window, if a security checkpoint is added for more than
one selected document step, the authorization request dialog will appear
only once.
Window
Document Revision
Approvals
Risk Analysis Navigator
Related Window Descriptions
Document Revision/Approval
Approvals
Risk Analysis Navigator/Analysis
Controls/Approval Routing
Procedure
Use one or more of the following procedures to reject approval steps.
- Select a business object that has a connected
approval routing.
- Click the Attachments tab in the
context pane (the Attachment Panel).
- Click the Approval Process link.
- Select an approval step (the next step in the
approval sequence),
right-click, and then click Reject.
or
- Open the
Approvals
window.
- Select an object.
- Select an approval step (the next step in the
approval sequence).
- Select a row, right-click and click Reject
Step.
Note: It is possible to reject multiple
approval steps using the
Approvals window.
or
- Select the document you want to reject.
If there exists comments for this document,
redlining has been used and you can view
those comments. Add a comment by right-clicking,
clicking Comment, and then clicking Edit.
- Select a row, right-click, and click Reject
Step.
or
- Open the
Approval
tab of the Document Revision
window.
- Select a row, right click, and click Reject Step.