Set Obsolete
Explanation
Use this activity to set a document to obsolete. A document set
to obsolete is no longer in use even though the document
revision is present in the database and can be viewed or
printed. Obsolete documents can have object connections. If you
try to set a document to obsolete, and that document has object
connections, a warning appears. You cannot reverse the procedure
of setting a document to obsolete.
If you are the document's Administrator, you are always able to set
the document to obsolete.
Optionally you can decide to move objects to an (often previous)
non-obsolete document revision. This can be very useful when you
have moved many objects to a new revision when a new revision is
created or released, and when it later turns out that the
revision needs to be set to obsolete.
Prerequisites
-
None. A document revision can be set to obsolete from any
document revision status.
System Effects
-
After the document is set to obsolete, it will expire
according to the value in the Expiration Days field.
-
The status of the document revision will change to obsolete,
and the document revision can now be deleted.
-
Connected objects are optionally moved to a non-obsolete
document revision of the same document sheet.
Window
Document
Revisions
Document
Revision
Related Window Descriptions
Document Revisions
Document Revision
Procedure
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Open the Document Revision window or
Document
Revisions window.
-
Query for a document that you will set to obsolete.
-
Right-click (In the Document Revisions window first
select the row), click Status, and then click Set
Obsolete.
-
The Restore
Object Connections window opens. Select the appropriate
option to move only inherited object connections (moved to
this document revision when it was created or released,
depending on the value of the Update Revision field) or
not to move any connections. Object connections that are not
moved get the Update Revision field set
to Fixed.