Enter Posting Authorization Information per Company

Explanation

This activity is used to enter posting authorization information for the company, which will be used when posting supplier invoices using a posting proposal.

You can also enter information to be used with IFS/Document Management on the Invoice/Supplier Invoice Workflow/Document Management tab in the Company window.

Prerequisites

• Invoice information should be specified on the Company/Invoice/General tab.
• The Use Posting Proposal check box must have been selected on the Company/Invoice/General tab.
• IFS/Supplier Invoice Workflow must have been installed. 

System Effects

As a result of this activity, the information will be used for posting authorization for supplier invoicing. 

Window

Company

Related Window Descriptions

Company
Company/Invoice
Company/Invoice/Supplier Invoice Workflow

Procedure

Before you begin, verify that the correct company ID appears in the header of the Company window.

On the Invoice/Supplier Invoice Workflow tab:

1. Select the authentication method you want to use when authorizing posting from the Authorizer Authentication list. Each value in the list would have a different outcome.
2. In the Authorization Routing list, select the sequence of how the users can authorize a posting, when it has more than one authorizer connected to it.
3. Select the relevant check boxes if you want to set the authorizers from the purchase order as the authorizer for the posting, and if you want to set the purchase requisitioner from the purchase order as the acknowledger for the posting.
4. In the Two Authorizer Parameters section, select the Two Authorizers Required check box if you want to make it a must to have two authorizers to authorize a posting, when the amount exceeds the specified amount in the Amount that Requires Two Authorizers field.
5. Select the One Authorizer Required if PO Ref Exists check box if you want only one authorizer when a purchase order reference exists for the relevant posting.
6. Select the Validations at Posting Entry check box if you want validations relating to code part values and tax correspondence to take place at the time of saving an entry.
7. Select the Zero Invoices Posted According to Posting Control check box if a posting line with zero amounts should be created based on posting control SP2. This will affect the supplier invoices that have zero amounts in all fields. This will also affect supplier invoices with one invoice line where net amount zero and tax amount is greater than zero.
8. Save the information.