Enter Supplier Invoice Workflow Info

Explanation

This activity is used to enter the information to be used when the company uses the Supplier Invoice Workflow feature.

You can also enter information to set up IFS/Documentation Management on the Invoice/Supplier Invoice Workflow/Document Management tab in the Company window, to be used when checking in invoice images.

Prerequisites

In order to perform this activity:

• The company should have values on the following tabs; 

• Company/General
• Company/Address;
• Company/Invoice/General
• Company/Invoice/Tax Information

• The Use Posting Proposal check box must have been selected on the General tab under Invoice.
• IFS/Supplier Invoice Workflow must have been installed.

System Effects

The information will be used when using the supplier invoice workflow feature.

Window

Company

Related Window Descriptions

Company| Supplier/Invoice| Supplier Invoice Workflow
Company| Supplier/Invoice| Supplier Invoice Workflow| Document Management

Procedure

To enter general information for supplier invoice workflow:

1. Open the Company window.
2. Query for the company ID.
3. Click the Invoice tab, and then the Supplier Invoice Workflow tab.
4. Select the Add Empty Posting Line check box if you want to add an empty posting line automatically for the posting proposal, when there are no authorizers added to the posting proposal of the invoice.
5. Select the Validations at Posting Entry check box if you want validations relating to code part values and tax correspondence to take place at the time of saving an entry.
6. Select on what level the authorizer authentication should be performed for the company in the Authorizer Authentication list.
7. In the Authorizer Routing list, specify how the authorization of postings should be performed, when there are more than one authorizer for a posting line.
8. Select the Inherit Authorizer(s) From Purchase check box if you want to use the same authorizers who are in the purchase order or the purchase requisition to be used with the posting proposal.
9. Select the Inherit Requisitioner As Acknowledger check box if you want to use the purchase requisitioner in the purchase order as the acknowledger for the posting.
10. If you want to make it a must for two authorizers to authorize a posting which exceeds a specific limit, select the Two Authorizers Required check box. You can specify the limit which requires two authorizers in the Amount that Requires Two Authorizers field.
11. Select the One Authorizer Required if PO Ref Exists check box if you want only one authorizer to authorize a posting when it is connected to a purchase order.
12. Save the information. 

To set up IFS/Document Management to work with the supplier invoice workflow:

1. Make sure you have information specified on the Invoice/Supplier Invoice Workflow/General  tab in the Company window.
2. Click the Document Management tab.
3. Specify the path to where the invoice image should be moved in the Backup Path field.
4. Select whether to use the path in the file or an FTP server to retrieve the invoice image in the File Options section.
5. If you select to use a FTP server to download the invoices from, specify the user name and the password to be used to log on to the FTP server in the Ftp User and Ftp Password fields.
6. You can also specify other FTP parameters like the name of the FTP server, FTP port, and the FTP directory in the relevant fields.