Select Batch of Invoices/Installments
Explanation
This activity is used to get a general idea of the invoices, payments on account, parked payments, or payments in advance that can be selected for payment or for matching with a bill of exchange or check. You can select one or more ledger items and transfer them to the respective window used for matching. When invoices have many installments, separate lines are displayed for each open installment. You can see the due date, total amount, and open amount separately for each installment. You also can see whether supplier invoices have been authorized for payment.
Open items that use the same currency as the transaction, check, or bill are displayed. Additionally:
- If the bill of exchange or check selected for matching is in one of the EMU currencies or in EUR,
invoices in all EMU currencies are also shown.
- The Mixed Payment window displays all the invoices regardless of the currencies used.
Prerequisites
For selecting a batch of invoices to match with
transactions in the
Mixed Payment window:
- The payment information must be registered in the
General tab of the
Mixed Payment window, and a customer payment transaction or a supplier payment transaction must be registered in the
Transactions tab.
For selecting a batch of invoices to match with
transactions in the
Cash Box window:
- Payment information must be included in the
Header Details tab of the
Cash Box window.
- A customer payment transaction or a supplier
payment transaction must be entered in the
Transactions tab of
the Cash Box window.
For selecting a batch of invoices to match with a customer
check, supplier check, customer bill of exchange, or supplier bill of exchange:
- A customer bill of exchange must be entered in the
Customer Bills of Exchange window, a supplier bill of exchange must be entered
in the Supplier Bills of Exchange window, a customer check must
be registered in the Customer Check window, or a supplier check
must be entered in the Supplier Check window.
For selecting a batch of invoices to match with manual payment:
- The payment information must be registered in the
General
tab of the Customer Payment or
Supplier
Payment window.
For selecting a batch of invoices for offset:
- The payment information must be registered in the
General
tab of the Customer Offset or
Supplier
Offset window.
For selecting a batch of invoices for netting:
- The payment information must be registered in the
General
tab of the Netting window.
The authorized installments can be selected.
If you want to select open items of
another company than the current payment company, your user ID must be
associated to the other company and connected to the relevant user data in
IFS/Accounting Rules, User Related Data.
System Effects
As a result of this entry, invoices, installments, payments on account, parked payments, or payments in advance are selected and moved into the window used for matching.
Windows
Mixed Payment
Cash Box
Customer Bills of Exchange
Supplier
Bills of Exchange
Customer Check
Supplier
Check
Customer
Payment
Supplier
Payment
Customer
Offset
Supplier
Offset
Netting
Related Window Descriptions
Mixed Payment,
Cash Box,
Mixed
Payment/Transactions,
Customer Bills of Exchange,
Customer Check
Supplier Bills of Exchange,
Customer Bills of Exchange,
Supplier Check,
Customer Check,
Customer Payment,
Customer
Payment/Transactions,
Supplier Payment,
Supplier
Payment/Transactions,
Customer Offset,
Customer Offset/Transactions,
Supplier Offset,
Supplier Offset/Transactions,
Netting,
Netting/Customer
Invoices/Prepayments,
Netting/Supplier
Invoices/Prepayments,
Matching (in the windows:
Customer
Bills of Exchange, Customer Check,
Supplier Bills of Exchange,
Supplier Check),
Matching, Select Batch (in the windows:
Mixed
Payment, Customer Bills of Exchange,
Customer Check,
Supplier Bills of Exchange,
Supplier Check),
Select Batch (in the
windows: Customer Payment,
Supplier Payment),
Select Batch (in the windows:
Customer
Offset, Supplier Offset,
Netting)
Procedure
To select a batch of invoices, installments, payments on account, parked
payments, payments in advance to match with transactions
in mixed payment:
- Open the
Mixed Payment window, and click the
Transactions tab.
- Select the transaction for which you want to match ledger items.
- Click the Matching Transactions sub tab
and then click Sel Batch. The Select Batch of
Invoices dialog box opens.
- If the Auto Populate check box is not
selected, either click
Query and enter your selection, or click Populate to display all the available records.
- Select one or more open invoices, installments, payments on account, parked payments, or payments in advance for matching.
- If you want the Select Batch of
Invoices dialog box to be automatically populated the next time it is opened,
select the Auto Populate check box.
- If you want the items displayed in the Select Batch of
Invoices dialog box to be automatically sorted by
the company, series Id and the invoice/prepayment number respectively the
next time it is populated, select the Auto Sort check box.
- If you want the ledger items that are posted to
other companies connected to the currently used user ID, displayed in the
Select Batch of
Invoices dialog box the next time it is populated,
select the Multi Company check box.
- Click OK to transfer the selected
open items to the Matching Transactions window.
To select a batch of invoices, installments, payments on account, parked
payments, payments in advance to match with transactions in cash box:
- Open the Cash Box window, and select
the
Transactions tab.
- Select the transactions for matching, choose the
right mouse button
option Match
Payment to open the
Matching window.
- In the
Matching window, click Sel Batch to open the
Select Batch of
Invoices dialog
box.
- If the Auto Populate
check box is not selected, either click
Query and enter your selection, or click Populate to display all the available records.
- Select one or more open invoices, installments, payments on account, parked payments, or payments in advance for matching.
- If you want the Select Batch of
Invoices dialog box to be automatically populated the next time it is opened,
select the Auto Populate check box.
- If you want the items displayed in the Select Batch of
Invoices dialog box to be automatically sorted by
the company, series Id and the invoice/prepayment number respectively the
next time it is populated, select the Auto Sort check box.
- Click OK to transfer the selected
open items to the Matching window.
To select a batch of invoices, installments, payments on account,
parked payments, payments in advance to match with customer bill of exchange,
customer check, supplier bill of exchange or supplier check:
- Depending on what type of item you will be matching, open the
Customer Bills of
Exchange, Supplier Bills of Exchange,
Customer
Check, or Supplier Check window.
- Select the item(s) for matching, right-click and then click Matching\View
Invoices.
- If the Auto Populate
check box is not selected, either click
Query and enter your selection, or click Populate to display all available records.
- Select one or more open invoices, installments, payments on account, parked payments, or payments in advance for matching.
- If you want the Select Batch of
Invoices dialog box to be automatically populated the next time it is opened,
select the Auto Populate check box.
- If you want the items displayed in the Select Batch of
Invoices dialog box to be automatically sorted by
the company, series Id and the invoice/prepayment number respectively the
next time it is populated, select the Auto Sort check box.
- If you want the ledger items that are posted to other companies connected to the currently used user ID, displayed in the
Select Batch of
Invoices dialog box the next time it is populated,
select the Multi Company check box.
- Click OK to transfer the selected
open item(s) to the
Matching window.
To select batch of invoices, installments, payments on account, parked
payments, payments in advance to match with manual payment:
- In the Customer Payment
window or Supplier Payment window, click the
Transactions tab.
- Right-click and then click Select Batch. The
Select Batch of
Invoices dialog box appears.
- If
the Auto Populate check box is not selected, either click
Query and enter your selection, or click Populate to display all available records. Select one or more open invoices, installments, payments on account, parked payments, or payments in advance for matching.
- If you want the Select Batch of
Invoices dialog box to be automatically populated the next time it is opened,
select the Auto Populate check box.
- If you want the items displayed in the Select Batch of
Invoices dialog box to be automatically sorted by
the company, series Id and the invoice/prepayment number respectively the
next time it is populated, select the Auto Sort check box.
- If you want the ledger items that are posted to
other companies connected to the currently used user ID, displayed in the
Select Batch of
Invoices dialog box the next time it is populated,
select the Multi Company check box.
- Click OK to transfer the selected
open item(s) to the
Transactions tab.
To select batch of invoices, installments, payments on
account, parked payments, payments in advance for offset:
- In the Customer Offset
window or Supplier Offset
window, click the
Transactions
tab.
- Right-click and then click Select Batch. The
Select Batch of
Invoices dialog box appears.
- If
the Auto Populate check box is not selected, either click
Query and enter your selection, or click Populate to display all available records. Select one or more open invoices, installments, payments on account, parked payments, or payments in advance for matching.
- If you want the Select Batch of
Invoices dialog box to be automatically populated the next time it is opened,
select the Auto Populate check box.
- If you want the items displayed in the Select Batch of
Invoices dialog box to be automatically sorted by
the company, series Id and the invoice/prepayment number respectively the
next time it is populated, select the Auto Sort check box.
- If you want the ledger items that are posted to
other companies connected to the currently used user ID, displayed in the
Select Batch of
Invoices dialog box the next time it is populated,
select the Multi Company check box.
- Click OK to transfer the selected
open item(s) to the
Transactions tab.
To select batch of invoices, installments, payments on
account, parked payments, payments in advance for netting:
- In the Netting window, click the
Supplier
Invoices/Prepayments tab.
- Right-click and then click Select Batch. The
Select Batch of
Invoices dialog box appears.
- If
the Auto Populate check box is not selected, either click
Query and enter your selection, or click Populate to display all available records. Select one or more open invoices, installments, payments on account, parked payments, or payments in advance for matching.
- If you want the Select Batch of
Invoices dialog box to be automatically populated the next time it is opened,
select the Auto Populate check box.
- If you want the items displayed in the Select Batch of
Invoices dialog box to be automatically sorted by
the company, series Id and the invoice/prepayment number respectively the
next time it is populated, select the Auto Sort check box.
- If you want the ledger items that are posted to
other companies connected to the currently used user ID, displayed in the
Select Batch of
Invoices dialog box the next time it is populated,
select the Multi Company check box.
- Click OK to transfer the selected open item(s) to the
Supplier
Invoices/Prepayments tab.
- In the Netting window, click the
Customer Invoices/Prepayments tab. Repeat steps 2 through 4 to select a batch of customer invoices, installments, payments on account, parked payments, or payments, and transfer them into the
Customer Invoices/Prepayments tab.