Posting Types and System Events - Financials

1. Introduction

This document is meant as help when explaining the financial effects of a certain business event in IFS Financials. It is not an easy task to describe all business events that may call for different posting types to occur. For example, whether tax is going to be posted at all depends on the way that supplier and customer basic data is established. Not all posting types will thus occur, even if they could. Another example is that postings can be varied concerning debit and credit depending on sales or credits. All posting types that could occur are included in the following examples. It is up to the reader/user to try to understand why, in a certain circumstance, some of the posting types were not involved in a transaction.
Note:  AP/AR means Accounts Payable and Accounts Receivable.

IFS/General Ledger

IFS/Invoice

IFS/Payment

IFS/Fixed Assets

IFS/Accounting Rules

IFS/Supplier Invoicing Workflow

IFS/Group Consolidation

 

2. IFS/General Ledger

2.1 IFS/General Ledger - Existing Posting Types

Posting Type Description Requires Ledger Account
GP1 Difference Account No
GP2 Accrued Cost/Revenue No
GP3 Capitalized Project Cost Yes
GP4 Capitalized Project Revenue Yes
GP5 Calculated Project Cost Yes
GP6 Consolidation Diff. Account No
GP7 Consolidation Recalculation Diff No
GP8 Clearing of Revenue and Cost Balances No
GP9 Currency Revaluation No
GP10 Unrealized Currency Gains No
GP11 Unrealized Currency Losses No
GP12 Recognized Revenue No
GP13 Recognized Costs No
GP14 Contra Acc Recognized Revenue No
GP15 Contra Acc Recognized Costs No
GP16 Capitalized Project Costs Counter Account No
GP17 Capitalized Project Revenue Counter Account No
GP18 Partial Project Revenue Completion No

 

2.2 IFS/General Ledger -  Available Control Types

Control Type Description Data Controlled by
AC1 Fixed Value IFS Accounting Rules
AC5 User Group IFS Accounting Rules
AC6 Account Group IFS Accounting Rules
AC10 Copy from Source IFS Accounting Rules
AC11 Account IFS Accounting Rules
AC12 Code Part B IFS Accounting Rules
AC13 Code Part C IFS Accounting Rules
AC14 Code Part D IFS Accounting Rules
AC15 Code Part E IFS Accounting Rules
AC16 Code Part F IFS Accounting Rules
AC17 Code Part G IFS Accounting Rules
AC18 Code Part H IFS Accounting Rules
AC19 Code Part I IFS Accounting Rules
AC20 Code Part J IFS Accounting Rules
GC1 Project Group IFS General Ledger
GC2 Revaluation Account IFS General Ledger
GC3 Ledger ID IFS General Ledger

Note: When GP2 postings are created, the AC10 control type copies the value given to the code part in the original voucher row (source voucher) and adds the value to the postings created.
        
When GP2 postings are created, AC11 to AC20 control types will allow the code part value in the original voucher to be allocated to separate GP2 accounts. Eg., If there are two cost/revenue accounts in the original voucher, a unique GP2 account will be allocated to each when the postings are created.

2.3 IFS/General Ledger - Allowed Combinations of Posting Types and Control Types

Posting Type Description AC1 AC5 AC6 AC10 AC11 to  AC21  GC1 GC2 GC3
GP1 Difference Account X X    
GP2 Accrued Cost/Revenue X X X X X  
GP3 Capitalized Project Cost X X   X
GP4 Capitalized Project Revenue X X   X
GP5 Calculated Project Cost X X   X
GP6 Consolidation Diff. Account X        
GP7 Consolidation Recalculation Diff X        
GP8 Clearing of Revenue and Cost Balances X        
GP9 Currency Revaluation X X X X
GP10 Unrealized Currency Gains X X X X
GP11 Unrealized Currency Losses X X X X
GP12 Recognized Revenue X X X X
GP13 Recognized Costs X X X X
GP14 Contra Acc Recognized Revenue X X X X
GP15 Contra Acc Recognized Costs X X X X
GP16 Capitalized Project Costs Counter Account X X X X X X
GP17 Capitalized Project Revenue Counter Account X X X X X X
GP18 Partial Project Revenue Completion X X X X

Note: For posting types GP3 – GP5, as well as for GP16 – GP18, posting control information is only allowed for Code Part A!

For posting type GP2, the AC10 control type is not allowed for Code Part A and AC12 to AC20 control types are only allowed for Code Part A. The AC11 control type is allowed for all code parts.

2.4 IFS/General Ledger - Connections between Posting Types and System Events

GP1 Description of use: In Update Parameters, it is possible to tell how big a difference between the debit balance and the credit balance can be accepted when updating a voucher to GL. As long as the difference is equal to or less than the accepted difference, this posting type will be used. An example when this difference could occur is when many decimals are used in the automatic posting rule, and the rounding will result in a balance difference.

Debit or credit posting: When the voucher has an overall debit balance, the posting will be a credit and vice versa.

GP2 Description of use: In Voucher Entry, it is possible to split cost or revenue over more than one period. It can be posted to past as well as future periods. In order to balance the voucher, when some of the cost affects other periods, this posting type will be used. It will also be used in all vouchers created automatically for the allocated periods, in order to balance the cost. In the end, the debit and credit postings will make a sum of zero. This allocation is also available in Invoice/Supplier Invoices.

Debit or credit posting: Since, in this case, costs are reduced, it will be a debit posting in the original period to balance the reduction. All other periods that the cost is allocated to, will have a credit posting against this account. If it is a revenue, all other periods that the cost is allocated to will have a debit posting against this account.

GP3 Description of use: In Project Accounting it is possible to establish different project types. When the project type is set to Capitalize Revenue/Expense, this means that costs and revenues affecting the project ID should not be posted to the P/L until the project is completed. Instead any costs/expenses will be posted according to this posting type, (normally to a balance sheet account).

Debit or credit posting: Since costs normally occur as debit postings, this account will also have debit postings.

GP4 Description of use: In Project Accounting it is possible to establish different project types. When the project type is set to Capitalize Revenue/Expense, this means that costs and revenues affecting the project ID should not be posted to the P/L until the project is completed. Instead revenues will be posted according to this posting type, (normally to a balance sheet account).

Debit or credit posting: Since revenues normally occur as credit postings, this account will also have credit postings.

GP5 Description of use: In Project Accounting it is possible to establish different project types. When the project type is set to Capitalize Expenses and a Contribution Margin is given for the project, this factor will be used in order to calculate the preliminary costs out of the revenue entered for the project ID. Posting is done according to this posting type.

Debit or credit posting: The calculated cost will be posted on the debit side.

GP6 Description of use: Consolidated Accounts. When consolidating companies in the same group, a currency difference will occur when the subsidiary has a different currency than the parent company. This difference will be posted according to this posting type in the parent company.

Debit or credit posting: Could be either a debit or a credit.

GP7 Description of use: Consolidated Accounts. When consolidating companies in the same group, a currency difference can occur during the currency recalculation of old periods, when the subsidiary has a different currency than the parent company. This difference will be posted according to this posting type in parent company.

Debit or credit posting: Could be either a debit or a credit.

GP8 Description of use: Clear Revenue/Cost Balances. This activity closes out all revenue and cost accounts and posts the balance.

Debit or credit posting: If the balance is a profit, then the posting will be a debit. If not, then the posting will be a credit.

GP9 Description of use: Currency Revaluation. The result from the currency revaluation activity can either affect the revaluated balance sheet accounts directly or accounts set up in posting control. If the latter, this posting type will be used, e.g. pointing at parallel accounts to the ones being revaluated.

Debit or credit posting: Could be either a debit or a credit, depending on if the revaluation resulted in a gain or loss.

GP10 Description of use: Currency Revaluation. Any resulting gains from the currency revaluation activity will be posted to the profit and loss statement, using this posting type.

Debit or credit posting: Currency gains are posted as a credit.

GP11 Description of use: Currency Revaluation. Any resulting losses from the currency revaluation activity will be posted to the profit and loss statement, using this posting type.

Debit or credit posting: Currency losses are posted as a debit.

GP12 Description of use: Revenue Recognition. This activity calculates the accumulated revenue and costs to be recognized for the projects. This posting type will be used for the revenue recognized.

Debit or credit posting: Revenues are normally posted as a credit.

GP13 Description of use: Revenue Recognition. This activity calculates the accumulated revenue and costs to be recognized for the projects. This posting type will be used for the costs recognized.

Debit or credit posting: Costs are normally posted as a debit.

GP14 Description of use: Revenue Recognition. This activity calculates the accumulated revenue and costs to be recognized for the projects. This posting type will be used to contra-post the revenue recognized.

Debit or credit posting: Revenues are normally posted as a credit, so the contra-posting will then be a debit.

GP15 Description of use: Revenue Recognition. This activity calculates the accumulated revenue and costs to be recognized for the projects. This posting type will be used to contra-post the costs recognized.

Debit or credit posting: Costs are normally posted as a debit, so the contra-posting will then be a credit.

GP16 Description of use: Periodical Project Capitalization. This activity capitalizes accumulated project revenue and costs for a period. This posting type will be used to contra-post the capitalized costs (GP3).

Debit or credit posting: Costs are normally posted as a debit, so the contra-posting will then be a credit.

GP17 Description of use: Periodical Project Capitalization. This activity capitalizes accumulated project revenue and costs for a period. This posting type will be used to contra-post the capitalized revenue (GP4).

Debit or credit posting: Revenues are normally posted as a credit, so the contra-posting will then be a debit.

GP18 Description of use: Project Completion. This activity brings capitalized project revenue and costs back from the balance sheet to the profit and loss statement. When a partial project completion contains capitalized revenue, this posting type will be used to post the revenue which has been brought back from the capitalization account (GP4).

Debit or credit posting: Revenues are normally posted as a credit.

2.5 IFS/General Ledger and IFS/Accounting Rules - Business Events

Update Voucher

GP1 Description of use: In GL Update Parameters it is possible to tell how big a difference between the debit balance and the credit balance can be accepted when updating a voucher to GL. As long as the difference is equal to or less than the accepted difference, this posting type will be used. An example when this difference could occur is when many decimals are used in automatic posting rule, and the rounding will result in a balance difference.

Debit or credit posting: When the voucher has a debit balance, the posting will be a credit and vice versa.

Voucher Entry, Periodic Allocation

GP2 Description of use: In Voucher Entry it is possible to split a cost or revenue over more than one period. It can be posted in to past as well as future periods. In order to balance the voucher, when some of the cost affects other periods, this posting type will be used. It will also be used in all vouchers automatically created for the allocated periods, in order to balance the cost. In the end, the debit and credit postings will make a sum of zero.

Debit or credit posting: Since, in this case, costs are reduced, it will be a debit posting in the original period to balance the reduction. All other periods the cost is allocated to will have this account as a credit posting. If it is a revenue and vice versa if it is a revenue.

Postings Involving Project Transactions

GP3 Description of use: In Project Accounting it is possible to establish different project types. When the project type is Capitalize Revenue/Expense, which means that costs and revenues affecting the project ID should not be posted as P/L until the project is completed, costs/expenses will be posted according to this posting type instead. (Normally to a balance sheet account).

Debit or credit posting: Since costs normally occur as debit postings, this account will also have debit postings.

GP4 Description of use: In Project Accounting it is possible to establish different project types. When the project type is Capitalize Revenue/Expense, which means that costs and revenues affecting the project id should not be posted as P/L until the project is completed, revenues will be posted according to this posting type instead. (Normally to a balance sheet account).

Debit or credit posting: Since revenues normally occur as credit postings, this account will also have credit postings.

GP5 Description of use: In Project Accounting it is possible to establish different project types. When the project type is Capitalize Expenses and a contribution margin is given in Project Details, then this factor will be used in order to calculate the preliminary costs out of the revenue entered on the project ID, and posted according to this posting type. Counter posting will be made according to GP3.

Debit or credit posting: The calculated cost will be posted on the debit side.

GP16 Description of use: As an alternative to capitalizing project revenue and costs transaction by transaction, capitalization can optionally be done per period. The accumulated project revenue and costs for a period is then capitalized in a separate activity. This posting type will be used to contra-post the capitalized costs (GP3).

Debit or credit posting: Costs are normally posted as a debit, so the contra-posting will then be a credit.

GP17 Description of use: As an alternative to capitalizing project revenue and costs transaction by transaction, capitalization can optionally be done per period. The accumulated project revenue and costs for a period is then capitalized in a separate activity. This posting type will be used to contra-post the capitalized revenue (GP4).

Debit or credit posting: Revenues are normally posted as a credit, so the contra-posting will then be a debit.

GP18 Description of use: When a project is completed, capitalized project revenue and costs are brought back from the balance sheet to the profit and loss statement. When a partial project completion contains capitalized revenue, this posting type will be used to post the revenue which has been brought back from the capitalization account (GP4).

Debit or credit posting: Revenues are normally posted as a credit.

Company Consolidation

GP6 Description of use: Consolidated Accounts. When consolidating between companies in the same group, a currency difference could occur when the subsidiary has a different currency than the parent company. This posting type will be used for any differences that occur during the first consolidation step, i.e., the translation from subsidiary currency to parent currency for current period. The difference will be posted according to this posting type in parent company.

Debit or credit posting: Could be either a debit or a credit.

GP7 Description of use: Consolidated Accounts. When consolidating between companies in the same group, a currency difference could occur when the subsidiary has a different currency than the parent company. This posting type will be used for any differences that occur during the second consolidation step, i.e., the recalculation of rates used for balance sheet accounts for previous period. The difference will be posted according to this posting type in parent company.

Debit or credit posting: Could be either a debit or a credit.

Year End Clearing of Revenue and Cost Accounts

GP8 Description of use: Clear Revenue/Cost Balance. This activity closes out all revenue and cost accounts and posts the balance.

Debit or credit posting: If a profit is made (revenue is greater than costs), then the posting will be a debit to get a balanced posting. If not, then the posting will be a credit.

Currency Revaluation

GP9 Description of use: Currency Revaluation calculates unrealized currency gains and losses for balance sheet accounts. The result from the currency revaluation activity can either affect the revaluated balance sheet accounts directly or accounts set up in posting control. If the latter, this posting type will be used, e.g. pointing at parallel accounts to the ones being revaluated.

Debit or credit posting: Could be either a debit or a credit, depending on if the revaluation resulted in a gain or loss.

GP10 Description of use: Any resulting gains from the currency revaluation activity will be posted to the profit and loss statement, using this posting type.

Debit or credit posting: Currency gains are posted as a credit.

GP11 Description of use: Any resulting losses from the currency revaluation activity will be posted to the profit and loss statement, using this posting type.

Debit or credit posting: Currency losses are posted as a debit.

Revenue Recognition Based on the Percentage of Completion - Project

GP12 Description of use: Revenue Recognition. This activity calculates the accumulated revenue and costs to be recognized for the projects. This posting type will be used for the revenue recognized.

Debit or credit posting: Revenues are normally posted as a credit.

GP13 Description of use: Revenue Recognition. This activity calculates the accumulated revenue and costs to be recognized for the projects. This posting type will be used for the costs recognized.

Debit or credit posting: Costs are normally posted as a debit.

GP14 Description of use: Revenue Recognition. This activity calculates the accumulated revenue and costs to be recognized for the projects. This posting type will be used to contra-post the revenue recognized.

Debit or credit posting: Revenues are normally posted as a credit, so the contra-posting will then be a debit.

GP15 Description of use: Revenue Recognition. This activity calculates the accumulated revenue and costs to be recognized for the projects. This posting type will be used to contra-post the costs recognized.

Debit or credit posting: Costs are normally posted as a debit, so the contra-posting will then be a credit.

3. IFS/Invoice (AP/AR)

3.1 IFS/Invoice (AP/AR) - Existing Posting Types

Posting Type Description Requires Ledger Account Requires Tax Account
IP1 Supplier Debts, Invoice Yes No
IP2 Customer Claims, Invoice Yes No
IP3 Tax Received, Invoice No Yes
IP4 Tax disbursed, Invoice No Yes
IP5 Preliminary Cost Yes No
IP6 Invoice Fee No No
IP7 Invoice Rounding No No
IP8 (Not Used!) Cash Invoice (No longer used by IFS) No No
IP9 Tax Received, Calculated No Yes
IP10 Tax Disbursed, Calculated No Yes
IP11 Use Tax No Yes
IP13 Inter Company Due From Affiliated Company No No
IP14 Inter Company Due To Affiliated Company No No
IP15 Customer Payments in Advance, Invoice Yes No
IP16 Supplier Debts, Advance Invoice Yes No
IP17 Customer Claims, Advance Invoice Yes No
IP18 Unpaid Supplier Advance Payments Yes No
IP19 Unpaid Customer Advance payments Yes No
IP20 Supplier Debts, Difference Item Yes No
IP21 Customer Claims, Difference Item Yes No
IP22 Tax Received, Advance Invoice No Yes
IP23 Tax Disbursed, Advance Invoice No Yes
IP24 Contra Account, Tax Received, Advance Invoice No No
IP25 Contra Account, Tax Disbursed, Advance Invoice No No
IP26 Tax Currency Loss No No
IP27 Tax Currency Profit No No
IP28 Invoice Voucher Difference No No

3.2 IFS/Invoice (AP/AR) - Available Control Types

Control Type Description Data Controlled by
AC1 Fixed Value IFS Accounting Rules
AC2 Pre-posting (Not Available for code part A) IFS Accounting Rules
AC4 Country Code IFS Accounting Rules
AC5 User Group IFS Accounting Rules
AC7 Tax Code IFS Accounting Rules
AC8 Company IFS Accounting Rules
AC9 State IFS Accounting Rules
AC21 Voucher Type IFS Accounting Rules
IC1 Supplier Group IFS Invoice
IC2 Customer Group IFS Invoice
IC4 Payment Terms IFS Invoice
IC5 Preliminary Code IFS Invoice
IC6 Authorizer IFS Invoice

3.3 IFS/Invoice (AP/AR) - Allowed Combinations of Posting Type and Control Type

Posting Type Description AC1 AC2 AC4 AC5 AC7 AC8 AC9 AC21 IC1 IC2 IC4 IC5 IC6
IP1 Supplier Debts, Invoice X X X X       X X   X   X
IP2 Customer Claims, Invoice X X X X       X   X X    
IP3 Tax Received, Invoice X X X X X       X   X    
IP4 Tax disbursed, Invoice X X X X X         X X    
IP5 Preliminary Cost X X X X         X     X X
IP6 Invoice Fee X X   X           X      
IP7 Invoice Rounding X X   X                  
IP8 (Not used) Cash Invoice X X   X             X    
IP9 Tax Received, Calculated X X X   X                
IP10 Tax Disbursed, Calculated X X X   X                 
IP11 Use Tax X X X X X       X   X    
IP13 Inter Company Due From Affiliated Company X         X               
IP14 Inter Company Due To Affiliated Company X         X               
IP15 Customer Payments in Advance, Invoi X X X X             X    
IP16 Supplier Debts, Advance Invoice X X X X           X X    
IP17 Customer Claims, Advance Invoice X X X X           X X    
IP18 Unpaid Supplier Advance Payments X X X X X         X X    
IP19 Unpaid Customer Advance Payments X X X X X         X X    
IP20 Supplier Debts, Difference Item X X X X         X   X   X
IP21 Customer Claims, Difference Item X X X X           X X    
IP22 Tax Received, Advance Invoice X X X X X   X   X   X    
IP23 Tax Disbursed, Advance Invoice X X X X X   X     X X    
IP24 Contra Account, Tax Received, Advance Invoice X X X X X   X   X   X    
IP25 Contra Account, Tax Disbursed, Advance Invoice X X X X X   X     X X    
IP26 Tax Currency Loss X X   X X                
IP27 Tax Currency Profit X X   X X                
IP28 Invoice Voucher Difference X                        

Note: The control type AC2, Pre-posting, is not available for Code part "A".

3.4 IFS/Invoice (AP/AR) - Connections between Posting Types and System Events

IP1 Description of use: Invoice/Supplier Invoices/Preliminary Supplier Invoice and Supplier Invoice. When posting a supplier invoice either directly or preliminary, the supplier’s ledger account will be posted automatically according to this posting type. When paying the supplier invoice, the debt will be reversed according to the invoice posting.

Debit or credit posting: Supplier debts are normally posted as credits. If it is not a credit invoice, then the debt is reduced on the debit side.

IP2 Description of use: Manual Customer Invoice and Instant Invoice. When posting a customer invoice, the customer claims (i.e., ledger control) account will be affected automatically according to this posting type. When paying the invoice, the claim is reversed according to the invoice posting.

Debit or credit posting: Customer claims are normally posted as debits. If it is not a credit invoice, then the claim is reduced on the credit side.

IP3 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. When posting a supplier invoice either directly or preliminary, this posting type will be used in order to post the tax amount to a Tax Input Control Account.

Debit or credit posting: Normally a debit posting, when it is a debit invoice.

IP4 Description of use: Manual Customer Invoice and Instant Invoice. When posting a customer invoice this posting type will be used in order to post the tax amount to a Tax Output control account.

Debit or credit posting: Normally a credit posting, when it is a debit invoice.

IP5 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. When posting a preliminary supplier invoice, this posting type will be used in order to post the provisional cost to the relevant accrual account. The same account (not the posting type) will be used again in Manual Supplier Invoice and in the Final Entry, when doing the final posting of the invoice and specifying the real cost accounts. The second time it will be posted on the reverse side in order to balance the preliminary cost.

Debit or credit posting: Normally a debit posting in the preliminary entry and a credit in the final entry, when it is a debit invoice.

IP6 Description of use: Manual Customer Invoice and Instant Invoice. When creating and printing a customer invoice, it is possible to add an invoice fee, according to the basic data set up in the system. This posting type will post it to the relevant account.

Debit or credit posting: Normally a credit posting, (i.e., revenue), when creating a debit invoice.

IP7 Description of use: Manual Customer Invoice and Instant Invoice. When creating and printing a customer invoice, it is possible to invoke invoice rounding, according to basic data in the system. This posting type will post it to the relevant account.

Debit or credit posting: Depending on the end sum of the invoice, it can be either debit or credit.

IP9 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. This posting type is used when using a Calculated Tax type tax code and is used only for calculation purposes. (See also IP10). This is used when the tax is not going to affect the invoice balance, (e.g. when purchasing from within the EEC), but only in order to be reported for tax declaration purposes. Tax is calculated and posted once on the debit side, as is the case here for debit invoices, and once on the credit side (IP10). The reason is thus only for reporting purposes.

Debit or credit posting: Debit posting when it is a debit invoice.

IP10 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. This posting type is used when using a Calculated Tax type tax code and is used only for calculation purposes. (See also IP9). When the tax is not going to affect the invoice balance, (e.g. when purchasing from within the EEC), but only in order to be reported for tax declaration purposes. Tax is calculated and posted once on the credit side, as is the case here for debit invoices, and once on the debit side (IP9). The reason is thus only for reporting purposes.

Debit or credit posting: Credit posting when it is a debit invoice.

IP11 Description of use: Manual Supplier Invoice. This posting type is used to post Use Tax in a Sales Tax system. When a company actually uses up purchased items and they do not pay sales tax, they are required to self assess themselves the tax that they should have paid.  The taxes are then paid to the appropriate taxing authorities.

Debit or credit posting: Credit posting when it is a debit invoice.

IP13 Description of use: Manual Supplier Invoice.This posting type is used when a multi company invoice is created to post the accounts receivable amount from the affiliated company to the invoiced company.  This posting is used by the invoiced company.

Debit or credit posting: Debit posting when it is a debit invoice.

IP14 Description of use: Manual Supplier Invoice. This posting type is used when a multi company invoice is created to post the accounts payable amount that the affiliated company now owes to the invoiced company.  This posting is used in the affiliated company in the multi company voucher.

Debit or credit posting: Credit posting when it is a debit invoice.

IP16 Description of use: Manual Supplier Invoice. This posting type is used when an advance supplier invoice is created to credit the invoice amount to a statistical account.

IP17 Description of use: Manual Customer Invoice and Instant Invoice. This posting type is used when an advance customer invoice is created to debit the invoice amount to a statistical account.

IP 18 Description of use: Manual Supplier Invoice. This posting type is used when an advance supplier invoice is created to debit the invoice amount to a statistical account.

IP19 Description of use: Manual Customer Invoice and Instant Invoice. This posting type is used when an advance customer invoice is created to credit the invoice amount to a statistical account.

IP26 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. Manual Customer Invoice and Instant Invoice. When the tax currency exchange rate is different to the invoice currency exchange rate at the time of the invoice entry, such that the net result is a currency loss, this posting type will define the correct account. This is only applicable for the tax codes with the Invoice Entry or Final Posting method, where the real tax transaction is created at the time of invoicing.

IP27 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. Manual Customer Invoice and Instant Invoice. When the tax currency exchange rate is different to the invoice currency exchange rate at the time of the invoice entry, such that the net result is a currency loss, this posting type will define the correct account. This is only applicable for the tax codes with the Invoice Entry or Final Posting method, where the real tax transaction is created at the time of invoicing.

IP28 Description of use: The rounding difference in accounting currency that occurs during the process of posting an invoice. This difference in amount will be posted to IP28.

3.5 IFS/Invoice (AP/AR) - Business Events

Customer Invoice - Entry

IP2 Description of use: Manual Customer Invoice. When posting a customer invoice, the customers ledger account will be affected automatically due to this posting type.

Debit or credit posting: Customer claims are normally posted as debits, if it is not a credit invoice, then the claim is reduced on the credit side.

IP4 Description of use: Manual Customer Invoice. When posting a customer invoice the tax account will be affected automatically due to this posting type.

Debit or credit posting: Normally a credit posting, when it is a debit invoice.

The appropriate revenue posting must be done manually, on the credit side, depending on what kind of sale it was.

Customer Instant Invoice - Entry

IP2 Description of use: Instant Invoice. When posting an instant invoice, the customers ledger account will be affected automatically due to this posting type.

Debit or credit posting: Customer claims are normally posted as debits, if it is not a credit invoice, then the claim is reduced on the credit side.

IP4 Description of use: Instant Invoice. When posting a instant invoice the tax account will be affected automatically due to this posting type.

Debit or credit posting: Normally a credit posting, when it is a debit invoice.

IP6 Description of use: Instant Invoice. When creating and printing a customer invoice, it is possible to add an invoice fee, according to the basic data set up in the system. This posting type will post it to the relevant account.

Debit or credit posting: Normally a credit posting, (i.e. revenue), when creating a debit invoice.

IP7 Description of use: Instant Invoice. When creating and printing a customer invoice, it is possible to invoke invoice rounding, according to basic data in the system. This posting type will post it to the relevant account.

Debit or credit posting: Depending on the end sum of the invoice, it can be either debit or credit.

The appropriate revenue posting is done automatically according to the items that are sold. They have postings specified in the basic data for sales objects. However, these postings can be overridden when creating the invoice.

Supplier Preliminary Invoice - Entry

IP1 Description of use: Preliminary Supplier Invoice. When posting a supplier invoice preliminary, the supplier’s ledger account will be posted automatically according to this posting type.

Debit or credit posting: Supplier debts are normally posted as credits. If it is not a credit invoice, then the debt is reduced on the debit side.

IP3 Description of use: Preliminary Supplier Invoice. When posting a supplier invoice preliminary, this posting type will be used in order to post the tax correctly.

Debit or credit posting: Normally a debit posting, when it is a debit invoice.

IP5 Description of use: Preliminary Supplier Invoice. When posting a supplier invoice preliminary, this posting type will be used in order to post the provisional cost. This account (not posting type) will be used again in Manual Supplier Invoice and in Final Entry, when doing the final entry and specifying the real cost. At the second time it will be posted on the reverse side in order to balance the preliminary posting.

Debit or credit posting: Normally a debit posting in the preliminary entry and a credit in the final entry, when it is a debit invoice.

IP9 Description of use: Preliminary Supplier Invoice. This posting type is used when using a Calculated Tax type tax code and is used only for calculation purposes. (See also IP10). This is used when the tax is not going to affect the invoice balance, (e.g. when purchasing from within the EEC), but only in order to be reported for tax declaration purposes. Tax is calculated and posted once on the debit side, as is the case here for debit invoices, and once on the credit side (IP10). The reason is thus only for reporting purposes.

Debit or credit posting: Debit posting when it is a debit invoice.

IP10 Description of use: Preliminary Supplier Invoice. This posting type is used when using a Calculated Tax type tax code and is used only for calculation purposes. (See also IP9). This is used when the tax is not going to affect the invoice balance, (e.g. when purchasing from within the EEC), but only in order to be reported for tax declaration purposes. Tax is calculated and posted once on the debit side, as is the case here for debit invoices, and once on the credit side (IP9). The reason is thus only for reporting purposes.

Debit or credit posting: Credit posting when it is a debit invoice.

Supplier Final Invoice - Entry

Reverse Description of use: Manual Supplier Invoice. When doing the final posting of a supplier invoice, the account used in posting type IP5 in the preliminary posting will be used again in order to balance the provisional cost when specifying the real cost. This second time it will be posted on the reverse side in order to balance the preliminary posting.

Debit or credit posting: Normally a credit posting in the final entry, when it is a debit invoice.

Entry of some kind of expenses. Either it is a direct cost that is going to affect the P/L directly, or it is some kind of stock item that is purchased. If the purchase order system is involved, it is possible to match the invoice against received goods in the inventory. In this case additional posting types from the purchase system are involved. An example could be M18 that reverses the debt that was created when the goods arrived, and no invoice was received yet. If there are price differences between the invoice and the prices in the system, these can be handled automatically thanks to the posting types M19 and M20 in the purchase system. If there are non-deductible tax differences between the invoice and the non-deductible tax amounts in the system, these can be handled automatically thanks to the posting types M213 and M214 in the purchase system.

Supplier Direct Invoice - Entry

IP1 Description of use: Manual Supplier Invoice. When posting a supplier invoice directly, the supplier’s ledger account will be posted automatically according to this posting type.

Debit or credit posting: Supplier debts are normally posted as credits, if it is not a credit invoice, then the debt is reduced on the debit side.

IP3 Description of use: Manual Supplier Invoice. When posting a supplier invoice directly, this posting type will be used in order to post the tax correctly.

Debit or credit posting: Normally a debit posting when it is a debit invoice.

IP9 Description of use: Manual Supplier Invoice. This posting type is used when using a Calculated Tax type tax code and is used only for calculation purposes. (See also IP10). This is used when the tax is not going to affect the invoice balance, (e.g. when purchasing from within the EEC), but only in order to be reported for tax declaration purposes. Tax is calculated and posted once on the debit side, as is the case here for debit invoices, and once on the credit side (IP10). The reason is thus only for reporting purposes.

Debit or credit posting: Debit posting when it is a debit invoice.

IP10 Description of use: Manual Supplier Invoice. This posting type is used when using a Calculated Tax type tax code and is used only for calculation purposes. (See also IP9). This is used when the tax is not going to affect the invoice balance, (e.g. when purchasing from within the EEC), but only in order to be reported for tax declaration purposes. Tax is calculated and posted once on the debit side, as is the case here for debit invoices, and once on the credit side (IP9). The reason is thus only for reporting purposes.

Debit or credit posting: Credit posting when it is a debit invoice.

IP11 Description of use: Manual Supplier Invoice. When posting a supplier invoice directly, this posting type will be used to self assess the company for sales taxes that should have been charged by the supplier.  These taxes are called Use Taxes and will be paid to the appropriate taxing authorities on a regular basis.

Debit or credit posting: A credit posting when a debit invoice.

PP48 Description of use: Manual Supplier Invoice. Note that IFS/Payment must be installed in order for this posting type to be applied. This posting type is used when performing a tax withholding payment transaction. This payment transaction is started automatically after the supplier debt is posted for a supplier invoice, after an AP invoice ledger item has been created.  Invoice lines with tax lines of tax code type Tax Withhold must exist for this posting type to be created. If the tax code (of type Tax Withhold)  has tax method Invoice Entry, the withheld tax is posted to its final account. If the tax code has tax method Payment instead, the withheld tax will be posted to a preliminary account at this stage. (Compare to IP3 functionality). Withheld tax is calculated and posted on the credit side to this account and on the debit side the supplier debt is reversed according to the postings when the supplier debt was originally posted for the same invoice, via posting type IP1.

Debit or credit posting: Credit posting when the supplier tax withholding payment is created.

Enter some kind of expense. Either it is a direct cost that is going to affect the P/L directly, or it is some kind of stock item that is purchased. If the purchase order system is involved, it is possible to match the invoice against received goods in the inventory. In this case additional posting types from the purchase system are involved. An example could be M18 that reverses the debt that was created when the goods arrived, and no invoice was received yet. If there are price differences between the invoice and the prices in the system, these can be handled automatically thanks to the posting types M19 and M20 in the purchasing system.

Multi Company Supplier Invoice Entry

IP1 Description of use: Manual Supplier Invoice.The accounts payable ledger account will be posted automatically according to this posting type so that the supplier is paid the correct amount.

Debit or credit posting: Supplier debts are normally posted as credits, if it is not a credit invoice, then the debt is reduced on the debit side.

IP3 Description of use: Manual Supplier Invoice. When posting a supplier invoice,  this posting type will be used in order to post the tax correctly.

Debit or credit posting: Normally a debit posting, when it is a debit invoice.

IP9 Description of use: Manual Supplier Invoice. This posting type is used when using a Calculated Tax type tax code and is used only for calculation purposes. (See also IP10). This is used when the tax is not going to affect the invoice balance, (e.g. when purchasing from within the EEC), but only in order to be reported for tax declaration purposes. Tax is calculated and posted once on the debit side, as is the case here for debit invoices, and once on the credit side (IP10). The reason is thus only for reporting purposes.

Debit or credit posting: Debit posting when it is a debit invoice.

IP10 Description of use: Manual Supplier Invoice. This posting type is used when using a Calculated Tax  type tax code and is used only for calculation purposes. (See also IP9). This is used when the tax is not going to affect the invoice balance, (e.g. when purchasing from within the EEC), but only in order to be reported for tax declaration purposes. Tax is calculated and posted once on the debit side, as is the case here for debit invoices, and once on the credit side (IP9). The reason is thus only for reporting purposes.

Debit or credit posting: Credit posting when it is a debit invoice.

IP11 Description of use: Manual Supplier Invoice. When posting a supplier invoice directly, this posting type will be used to self assess the company for sales taxes that should have been charged by the supplier.  These taxes are called Use Taxes and will be paid to the appropriate taxing authorities on a regular basis.

Debit or credit posting: A credit posting when a debit invoice.

IP13 Description of use:  Manual Supplier Invoice.  This posting type posts the accounts receivable amount owed by the affiliated company to the company who entered and will pay the invoice.  This posting will occur in the invoiced company.

Debit or credit posting: Debit posting when a debit invoice.

IP14 Description of use:  Manual Supplier Invoice.  This posting type posts the accounts payable owed by the affiliated company to the company who entered and will pay the invoice.  This posting will occur in the affiliated company by a multi company voucher.

Debit or credit posting: Credit posting when a debit invoice.

PP48 Description of use: Manual Supplier Invoice. Note that IFS/Payment must be installed in order for this posting type to be applied. This posting type is used when performing a tax withholding payment transaction. This payment transaction is started automatically after the supplier debt is posted on a voucher of function group I for a supplier invoice. This payment transaction occurs right after an AP invoice ledger item has been created.  Invoice lines with tax lines of tax code type Tax Withhold  must exist for this posting type to be created. If the tax code (of type Tax Withhold )  has tax method Invoice Entry, the withheld tax is posted to its final account. If the tax code instead has tax method Payment, the withheld tax will be posted to a preliminary account at this stage. (Compare to IP3 functionality). Withheld tax is calculated and posted on the credit side to this account and on the debit side the supplier debt is reversed according to the postings when the supplier debt was originally posted for the same invoice.

Debit or credit posting: Credit posting when the supplier tax withholding payment is created.

Enter of some kind of expense. Either it is a direct cost that is going to affect the P/L directly, or it is some kind of stock item that is purchased. If the purchase order system is involved, it is possible to match the invoice against received goods in the inventory. In this case additional posting types from the purchase system are involved.

Automatically Match Purchase Order with Invoice

IP28 Description of use: If rounding differences arise when matching supplier invoices with purchase orders, and if this difference is within the value specified in Accepted Invoice Voucher Difference in Accounting Currency field of IFS Enterprise\Company\Invoice tab then, this amount will be posted automatically using posting type IP28.

Debit or credit posting: Difference amounts are posted as debits or credits, depending on if it’s a positive or negative difference amount.

4. IFS/Payment

4.1 IFS Payment (AP/AR) - Existing Posting Types

Posting Type Description Requires Ledger Account Requires Tax Account
PP1 Cash Transaction No No
PP2 Cash Discount Received No No
PP3 Cash Discount Disbursed No No
PP4 Payment Fee No No
PP5 Tax Reduction, Received No No
PP6 Tax Reduction, Disbursed No No
PP7 Supplier Debts, Pre-payment Yes No
PP8 Customer Claims, Pre-payment Yes No
PP9 Parked Payment Disbursed Yes No
PP10 Parked Payment Received Yes No
PP11 Additional Payment No No
PP12 Currency Loss No No
PP13 Currency Gain No No
PP15 Bad Debt Transfer No No
PP16 Write-off, Supplier Debts No No
PP17 Write-off, Customer Claims No No
PP18 Tax Received, Paid No No
PP19 Tax Disbursed, Paid No No
PP20 Interest Revenue No No
PP21 Open Supplier Check Yes No
PP22 Inter-company Due To No No
PP23 Inter-company Due From No No
PP24 Customer Bill of Exchange, Interim Cash Yes No
PP25 Customer Bill of Exchange, cashed in advance Yes No
PP26 Open Supplier Bill of Exchange Yes No
PP27 Open Customer Bill of Exchange Yes No
PP28 Open Customer Check Yes No
PP29 Unmatched Supplier Bill of Exchange Yes No
PP30 Unmatched Supplier Check Yes No
PP31 Unmatched Customer Bill of Exchange Yes No
PP32 Unmatched Customer Check Yes No
PP33 Tax Reduction Received, Write off No No
PP34 Tax Reduction Disbursed, Write off No No
PP35 Clearing Account Customer Checks Yes No
PP36 Customer Payment in Advance Yes No
PP37 Supplier Payment in Advance Yes No
PP38 Disbursed Tax, Payment in Advance. No Yes
PP39 Received Tax, Payment in Advance No Yes
PP40 Contra Acc. Output Tax, Adv Paym. No No
PP41 Contra Acc Input Tax, Adv Paym. No No
PP42 Deduction Rule No No
PP43 Tax Reduction, Disbursed, Deduction No No
PP44 Tax Received, Direct Cash No Yes
PP45 Tax Disbursed, Direct Cash No Yes
PP46 Calculated Tax Received, Direct Cash No Yes
PP47 Calculated Tax Disbursed, Direct Cash No Yes
PP48 Tax Withheld, Received, Invoice No Yes
PP49 Tax Withheld, Received, Paid No Yes
PP50 Open Customer BoE Cashed In Advance Yes No
PP51 Tax Received, Bank Fee No Yes
PP52 Open Customer Payment Receipt Yes No
PP53 Unmatched Customer Payment Receipt Yes No
PP54 Bank Fee Japan Yes No
PP55 Bank Fee Tax Japan Yes No
PP56 Unpaid Bank Fee Japan Yes No
PP57 Unpaid Tax Japan Yes No
PP58 Stamp Duty No No
PP59 Stamp No No
PP60 Tax Adjustment No No
PP61 Tax Currency Loss No No
PP62 Tax Currency Gain No No
PP63 Tax Withheld, Disbursed, Paid No Yes
PP64 Endorsed Customer BoE No No
PP65 Customer BoE Early Settlement, Discounted Fee No No
PP69 Customer Fine Revenue No No
PP70 Supplier Interest Cost No No
PP71 Supplier Fine Cost No No
PP72 Tax on Charges Yes Yes
PP73 Bad Debt Provision Yes No
PP74 Bad Debt Provision, Cost Accounting No No
PP75 Bad Debt Provision, Revenue Accounting No No
PP76 Open Customer Repayment Check Yes No
PP77 Cash Transfer Interim Posting No No
PP78 Tax Withheld, Disbursed, Invoice No Yes

4.2 IFS/Payment -  Available Control Types

Control Type Description Data Controlled by
AC1 Fixed Value IFS Accounting Rules
AC2 Pre-posting (not available for code part A) IFS Accounting Rules
AC4 Country Code IFS Accounting Rules
AC5 User Group IFS Accounting Rules
AC6 Account Group IFS Accounting Rules
AC7 Tax Code IFS Accounting Rules
AC8 Company IFS Accounting Rules
IC1 Supplier Group IFS Invoice
IC2 Customer Group IFS Invoice
IC4 Terms of Payment IFS Invoice
IC7 Supplier Income Type IFS Invoice
IC8 Report Code, Tax Withholding IFS Invoice
PC2 Cash Account IFS Payment
PC3 Bad Debt Level IFS Payment
PC4 Write-off Code IFS Payment
PC5 Deduction Rule IFS Payment
PC6 Bill Type IFS Payment
PC7 Cash Account per Company for Incoming Cash Transfer IFS Payment

4.3  IFS/Payment - Allowed Combinations of Posting Types and Control Types

PT Description AC1 AC2 AC4 AC5 AC6 AC7 AC8 AC9 IC1 IC2 IC4 IC7 IC8 PC2 PC3 PC4 PC5 PC6 PC7
PP1 Cash Transaction X X    X               X    
PP2 Cash Discount Received X X X X         X   X          
PP3 Cash Discount Disbursed X X X X           X X          
PP4 Payment Fee X     X           X    
PP5 Tax Reduction, Received X X X X   X     X   X          
PP6 Tax Reduction, Disbursed X X X X   X       X X          
PP7 Supplier Debts, Pre-payment X X X X         X   X          
PP8 Customer Claims, Pre-payment X X X X           X X          
PP9 Parked Payment Disbursed X X   X                        
PP10 Parked Payment Received X X   X                        
PP11 Additional Payment X     X           X    
PP12 Currency Loss X X   X X                
PP13 Currency Gain X X   X X                
PP15 Bad Debt Transfer X X X X           X X       X        
PP16 Write-off, Supplier Debts X X   X         X         X    
PP17 Write-off, Customer Claims X X   X           X       X    
PP18 Tax Received, Paid X X X X X   X   X      
PP19 Tax Disbursed, Paid X X X X X     X X      
PP20 Interest Revenue X X   X       X        
PP21 Open Supplier Check X    X X         X     X        
PP22 Intercompany due to X           X                  
PP23 Intercompany due from X           X                  
PP24 Customer BoE interim cash X     X               X        
PP25 Customer BoE cashed in advance X     X               X        
PP26 Open Supplier BoE X   X X         X     X      X  
PP27 Open Customer BoE X   X X           X          X  
PP28 Open Customer Check X   X X           X            
PP29 Unmatched Supplier BoE X X X X         X              
PP30 Unmatched Supplier Check X X X X         X              
PP31 Unmatched Customer BoE X X X X           X            
PP32 Unmatched Customer Check X X X X           X            
PP33 Tax Reduction Received, Write off X     X   X     X         X    
PP34 Tax Reduction Disbursed, Write off X     X   X       X       X    
PP35 Clearing Account Customer Checks X     X               X        
PP36 Customer Claims, Payment in Advance X X X X   X       X            
PP37 Supplier Debts, Payment in Advance X X X X   X     X              
PP38  Disbursed Tax, Payment in Advance X X X X   X       X            
PP39 Disbursed Tax, Payment in Advance X X X X   X     X              
PP40 Contra Acc. Output Tax, Adv Paym. X   X X   X       X            
PP41 Contra Acc Input Tax, Adv Paym. X   X X   X     X              
PP42 Deduction Rule X X   X           X         X  

 

 
PP43 Tax Reduction, Disbursed, Deduction X     X   X       X         X  
PP44 Tax Received, Direct Cash X         X                    
PP45 Tax Disbursed, Direct Cash X         X                    
PP46 Calculated Tax Received, Direct Cash X         X                    
PP47 Calculated Tax Disbursed, Direct Cash X   X      
PP48 Tax Withheld, Received, Invoice X X   X   X X    
PP49 Tax Withheld, Received, Paid X   X     X           X X          
PP50 Open Customer BoE Cashed In Advance X X X     X    
PP51 Tax Received, Bank Fee X X   X      
PP52 Open Customer Payment Receipt X X X     X    
PP53 Unmatched Customer Payment Receipt X X X     X    
PP53 Unmatched Customer Payment Receipt X X X     X    
PP54 Bank Fee Japan X X     X    
PP55 Bank Fee Tax Japan X X     X    
PP56 Unpaid Bank Fee Japan X X     X    
PP57 Unpaid Tax Japan X X     X    
PP58 Stamp Duty X X     X    
PP59 Stamp X X     X    
PP60 Tax Adjustment X X X   X   X    
PP61 Tax Currency Loss X X   X  X              
PP62 Tax Currency Gain X X   X              
PP63 Tax Withheld, Disbursed, Paid X X   X   X                          
PP64 Endorsed Customer BoE X X X     X    
PP65 Customer BoE Early Settlement, Discounted Fee X X     X    
PP69 Customer Fine Revenue X X X X           X X            
PP70 Supplier Interest Cost X X X X         X   X            
PP71 Supplier Fine Cost X X X X         X   X            
PP72 Tax on Charges X X X X   X   X   X X            
PP73 Bad Debt Provision X X X           X X         X        
PP74 Bad Debt Provision, Cost Accounting X X X           X X         X        
PP75 Bad Debt Provision, Revenue Accounting X X X           X X         X        
PP76 Open Customer Repayment Check X   X X           X                  
PP77 Cash Transfer Interim Posting  X X                                 X
PP78 Tax Withheld, Disbursed, Invoice X X   X   X                          

Note: The control type AC2, Pre-posting, is not available for Code part A.

4.4  IFS/Payment - Connections between Posting Types and System Events

PP1 Description of use: Customer Payment and Supplier Payment and Acknowledge Customer Payment Orders, create payment and Acknowledge Supplier Payment Orders, create payment and Supplier Payment Orders, create Check payment and Supplier Payment Orders, create Bill of Exchange and Customer BoE Transfer Proposal, Create BOE Transfer File and Customer Check, cash check and Check Cashing Proposals, Print Check Cashing Report and Supplier Check,Cash Check and Mixed Payment. This posting type is thus used for both customer and supplier cash transactions as well as for direct cash transactions. This posting type is used in order to allocate the right cash account to payment transactions. When currency revaluation is to be performed, to ensure an accurate revaluation, it is recommended not to connect cash accounts of different currencies to a single GL account.

When control type AC2 (Pre-posting) is used for one or several code parts, these code part values are retrieved from the ledger postings or direct cash transactions included in the payment transaction. The cash transactions and cash transaction postings are split according to these postings if necessary.
Note
: Pre-posting with project activities is not supported for PP1. If pre-posting for PP1 is set up for the project code part, the cash account must be excluded from project follow-up (check box in account).

Debit or credit posting: When it is a customer payment it will be a debit posting, and credit for suppliers.

PP2 Description of use: Supplier Payment and Acknowledge Supplier Payment Orders, create payment and Supplier Payment Orders, create Bill of Exchange and Supplier Check and Supplier Bills of Exchange and Mixed Payment. This posting type allocates the correct account for any settlement discounts that are received when paying the supplier.

Debit or credit posting: Since it reduces the amount to pay, it will be a credit posting.

PP3 Description of use: Customer Payment and Acknowledge Customer Payment Orders, create payment and Customer Check and Customer Bills of Exchange and Mixed Payment. This posting type allocates the correct account for any discount given to the customer, when receiving a customer payment.  This posts payment term discounts.

Debit or credit posting: Since it reduces the amount received, it will be a debit posting.

PP4 Description of use: Supplier Payment and Acknowledge Supplier Payment Orders, create payment, Customer Payment and Acknowledge Customer Payment Orders, create payment and Mixed Payment. When some kind of additional fee was charged for the payment, either from the bank or any other payment institution, it will be posted to the correct account according to this posting type.

Debit or credit posting: It will be posted as a cost on the debit side, no matter if it is a customer or supplier payment.

PP5 Description of use: Supplier Payment and Acknowledge Supplier Payment Orders, create payment and Supplier Payment Orders, create Check payment and Supplier Payment Orders, create Bill of Exchange and Supplier Check and Mixed Payment. In all these cases it is possible to receive a discount. In some countries, the tax amount must be reduced correspondingly. This posting type gives the correct account for that.

Debit or credit posting: Since tax originally was posted on the debit side for supplier invoices, it will be reduced as a credit posting.

PP6 Description of use: Customer Payment and Acknowledge Customer Payment Orders, create payment and Mixed Payment. When the customer is given discount and the tax is supposed to be reduced accordingly, this posting type will ensure the correct account is posted to.

Debit or credit posting: Since tax for customer invoices normally is posted as credits, this reduction must be made as a debit.

PP7 Description of use: Supplier Payment and Acknowledge Supplier Payment Orders, create payment and Mixed Payment. When paying the supplier unspecified items or just making a payment in advance, that payment on account will be posted according to this posting type.

Debit or credit posting: The supplier has received an amount that we can offset against future invoices. These payments are posted as debits.

PP8 Description of use: Customer Payment and Acknowledge Customer Payment Orders, create payment and Mixed Payment. When the customer pays unspecified items or just makes a payment in advance, that payment on account will be posted according to this posting type.

Debit or credit posting: The customer has sent us an amount that can be offset against future invoices. These payments are posted as credits.

PP9 Description of use: Supplier Payment and Mixed Payment. When making a partial rollback of a payment, the amount can be used for offset against another invoice. Until then, the amount will be posted according to this posting type. It can also occur when paying an unspecified supplier and an unspecified invoice. It is similar to a payment on account, in that it is added to the payment proposal or to the manual payment.

Debit or credit posting: Normally a debit posting.

PP10 Description of use: Customer Payment and Mixed Payment. When making a partial rollback of a payment, the open amount can be used for offset against another invoice. Until then, the amount will be posted according to this posting type. It can also occur when receiving an unspecified payment, i.e. when both the customer and the invoice ID is unknown, this posting type will post it to the correct account.

Debit or credit posting: Normally a credit posting.

PP11 Description of use: Customer Payment. If the payment amount is not fully used after having ticked off all customer payments, the remaining amount is posted according to this posting type.

Debit or credit posting: It depends on the sign (+/-) of the remaining amount.

PP12 Description of use: Customer Payment and Supplier Payment and Acknowledge Customer Payment Orders, create payment and Acknowledge Supplier Payment Orders, create payment and Supplier Payment Orders, create Check payment and Supplier Payment Orders, create Bill of Exchange and Mixed Payment. When the currency exchange rate for the payment is different to the rate at the time of the invoice entry, such that the net result is a realized currency loss, this posting type will define the correct account.

Debit or credit posting: The loss is posted on the debit side.

PP13 Description of use: Customer Payment and Supplier Payment and Acknowledge Customer Payment Orders, create payment and Acknowledge Supplier Payment Orders, create payment and Supplier Payment Orders, create Check payment and Supplier Payment Orders, create Bill of Exchange and Mixed Payment. When the currency exchange rate for the payment is different to the rate at the time of the invoice entry, such that the net result is a realized currency gain, this posting type will define the correct account.

Debit or credit posting: The gain is posted on the credit side.

PP15 Description of use: Bad Debt Management,Transfer to Bad Debt. This posting type is used to replace the ledger posting (IP2) when an invoice is transferred to bad debt.

Debit or credit posting: A debit posting is created.

PP16 Description of use: Supplier Check and Supplier Bills of Exchange and Mixed Payment.  This posting offsets part of the accounts payable that will not be paid and is written off.

Debit or credit posting:  Credit posting when reducing accounts payable during the write-off.

PP17 Description of use: Customer Payment and Customer Check and Customer Bills of Exchange and Mixed Payment.  This posting off-sets part of the accounts receivable that will not be paid and is written off.

Debit or credit posting:  Debit posting during customer receipt.

PP18 Description of use: Supplier Payment and Acknowledge Supplier Payment Orders, create payment and Supplier Payment Orders, create Check payment and Supplier Payment Orders, create Bill of Exchange and Supplier Check, Supplier Bills of Exchange and Mixed Payment. When the tax method on the invoice line is set to Payment, then tax will only be provisionally posted when doing preliminary or direct supplier invoice entry. At the time the payment is made the preliminary posting will be reversed, and this posting type will allocate the proper account for the tax amount.

Debit or credit posting: Payment of normal supplier invoices will result in a debit posting.

PP19 Description of use: Customer Payment and Acknowledge Customer Payment Orders, create payment, Customer Check and Customer Bills of Exchange and Mixed Payment. When the tax method on the invoice line is set to Payment, then tax will only be provisionally posted when doing the original invoice entry. At the time of the payment, the preliminary posting will be reversed and this posting type will allocate the proper account for the tax amount.

Debit or credit posting: Payment of normal customer invoices will result in a credit posting.

PP20 Description of use: Reminder and Interest, Print Interest Invoices. When printing the interest invoice, the customers ledger account will be affected and this posting type allocates the interest revenue to the proper account.

Debit or credit posting: The revenue is posted as a credit.

PP21 Description of use: Supplier Payment Orders, create Check payment and Supplier Check. When printing (in the automatic process) or entering the check, all postings are made automatically. It is still possible to not affect the primary cash account, by using a transit account instead. This transit account will be reversed when the check is cashed using the function Cash Check. Then the cash account will be used.

Debit or credit posting: This account will have as many debit postings as credits. When printing or entering the check, the account is credited. When cashing the check, the account is debited in order to balance the credit of the cash account.

PP22 Description of use: Customer Payment and Customer Check and Customer Bills of Exchange and Supplier Payment and Supplier Check and Supplier Bills of Exchange and Mixed Payment. For a customer payment, this posting will be created in the company receiving the payment as an inter company accounts payable due to the affiliated company whose customer invoice was cleared in the payment. For a supplier payment, this posting will be created in the affiliated company, not in the company processing the supplier payment. When the supplier payment is created, the affiliated company incurs a debt to the company paying the invoice.  This is the inter-company accounts payable that is created. For a direct cash payment using a mixed payment, this posting will be created in the company processing the payment as an inter-company accounts payable due to the affiliated company if, the manual posting creates revenues or liabilities in the affiliated company. For a direct cash payment which creates with the manual posting costs or claims in the affiliated company, the inter company accounts payable is created in the affiliated company.

Debit or credit posting: Credit posting when the debt is incurred by the creation of the multi company payment.

PP23 Description of use: Customer Payment and Customer Check and Customer Bills of Exchange and Supplier Payment and Supplier Check and Supplier Bills of Exchange and Mixed Payment. For a customer payment, this posting will be created in the affiliated company, not in the company processing the customer payment.  When the customer payment is created, the affiliated company will have a claim from the company paying the invoice. This is the inter company accounts receivable that is created. For a supplier payment, this posting will be created in the company making the payment as an inter company accounts receivable due from the affiliated company whose invoice was cleared by the payment. For a direct cash payment using a mixed payment, this posting will be created in the affiliated company as an inter-company accounts receivable if, the manual posting creates revenues or liabilities in the affiliated company. For a direct cash payment created with the manual posting cost or claims in the affiliated company, the inter-company accounts receivable posting is created in the company, making the payment.

Debit or credit posting: Debit posting when the inter-company receivable is incurred by the creation of the multi-company payment.

PP24 Description of use: Customer BoE Transfer Proposal, Create BOE Transfer File . When creating the transfer file, all postings are made automatically. It is still possible to not affect the primary cash account, by using a transit account instead. This transit account will be reversed when the bills are cashed in the mixed payment. Then the cash account will be used.

Debit or credit posting: This account will have as many debit postings as credits. When creating the BoE transfer file, the account is debited. When cashing the bills, the account is credited in order to balance the debiting of the cash account.

PP25 Description of use: Customer BoE Transfer Proposal, Create BOE Transfer File. When creating the transfer file, all postings are made automatically. If Separate flow when cashing before due date is specified, instead of settling the bill when the transfer file is created, this Customer BoE, cashed in advance account is used. When the bill later is settled/cashed, this account is reversed.

Debit or credit posting: This account will have as many debit postings as credits. When creating the BoE transfer file, the account is credited. When cashing/settling the bill, the account is debited.

PP26 Description of use: Supplier Payment Orders, create Bill of Exchange and Supplier Bills of Exchange. When the supplier Bill of Exchange is created or entered and saved, all matched invoices are closed and the new, open Bill is posted to this account which will represent a new, open ledger item instead of the invoices. When the bill is reported as cashed, this account is reversed.

Debit or credit posting: This account will have as many debit postings as credits. When entering the bill, the account is credited. When cashing the bill, the account is debited.

PP27 Description of use: Customer Bills of Exchange. When the customer Bill of Exchange is entered and saved, all matched invoices are closed and the new, open bill is posted to this account which will represent a new, open ledger item instead of the invoices. When the bill is reported as cashed, this account is reversed.

Debit or credit posting: This account will have as many debit postings as credits. When entering the bill, the account is debited. When cashing the bill, the account is credited.

PP28 Description of use: Customer Check and Mixed Payment, Customer Payment by Check. When a customer check payment is entered and saved, the check amount is posted as a debit to this account. When the check is cashed or cancelled, this account is reversed.

Debit or credit posting: This account will have as many debit postings as credits. When entering the check, the account is debited. When cashing or canceling the check, the account is credited.

PP29 Description of use: Supplier Bills of Exchange. When a supplier Bill of Exchange is entered and saved, the remaining, not matched amount is stored as a payment on account which is posted to this account.

Debit or credit posting: When entering the bill, the account is debited. When off-setting the payment on account, the account is credited.

PP30 Description of use:  Supplier Check. When a supplier check is created (entered), but not matched, the remaining, unmatched amount is stored as a payment on account which is posted to this account.

Debit or credit posting: When entering the check, the account is debited. When off-setting the payment on account, the account is credited.

PP31 Description of use: Customer Bills of Exchange. When a customer Bill of Exchange is entered and saved, the remaining, not matched amount is stored as a payment on account which is posted to this account.

Debit or credit posting: When entering the bill, the account is credited. When off-setting the payment on account, the account is debited.

PP32 Description of use: Customer Check and Mixed Payment, Customer Payment by Check. When a customer check is entered and saved, the remaining, unmatched amount is stored as a payment on account which is posted to this account.

Debit or credit posting: When entering the check, the account is credited. When matching the check payment on account, the account is debited.

PP33 Description of use: Customer Check and Supplier Bills of Exchange and Mixed Payment. When, in a supplier payment, a supplier debt is written off, the write-off amount is separately posted. In some countries, the tax amount must be reduced correspondingly. This posting type gives the correct account for that.

Debit or credit posting: Since tax originally was posted on the debit side for supplier invoices, it will be reduced as a credit posting.

PP34 Description of use: Customer Payment and Customer Check and Customer Bills of Exchange and Mixed Payment. When, in a customer payment, a customer claim is written off, the write-off amount is separately posted. In some countries, the tax amount must be reduced correspondingly. This posting type gives the correct account for that.

Debit or credit posting: Since tax originally was posted on the credit side for customer invoices, it will be reduced to a debit posting.

PP35 Description of use: Check Cashing Proposals, Print Check Cashing Report.This posting type is only used when a customer check cashing proposal is created and the customer check document series is set up with an interim (clearing) account.

Debit or credit posting: When the customer check cashing proposal is printed, this account is debited. When the included checks are cashed, this account is reversed and the cash account is debited.

PP36 Description of use: Acknowledge Customer Payment Orders, create payment and Mixed Payment, Customer Payment.. When a customer payment is received in advance, the payment will not be matched against an invoice but will be stored as a payment in advance, which will be posted to this account. At some point in the future, the advance payment can be matched to an invoice.

Debit or credit posting:  When the payment in advance is received, this account is credited.  When the payment in advance is matched to an invoice, the posting to this account is reversed.

PP37 Description of use: Acknowledge Supplier Payment Orders create payment and Supplier Payment Orders, create Check payment and Supplier Payment Orders, create Bill of Exchange and Mixed Payment, Supplier Payment. When a supplier payment in advance is created, the payment will not be matched against an invoice but will be  stored as a payment in advance, which will be posted to this account. At some point in the future, the advance payment can be matched to an invoice.

Debit or credit posting: When the payment in advance is received, this account is debited.  When the payment in advance is matched to an invoice, the posting to this account is reversed.

PP38 Description of use: Acknowledge Customer Payment Orders, create payment and Mixed Payment, Customer Payment. In some countries, when a customer payment is received in advance, i.e., for matching with future invoices, tax has to be reported for the advance payment. The tax will be posted to this account and to the account according to PP40.

Debit or credit posting: When the payment in advance is received, this account is credited.  When the payment in advance is matched to an invoice, the posting to this account is reversed.

PP39 Description of use: Acknowledge Supplier Payment Orders, create payment and Supplier Payment Orders, create Check payment and Supplier Payment Orders, create Bill of Exchange. In some countries, when a payment in advance is made to a supplier, i.e., for matching with future invoices, tax has to be reported for the advance payment. The tax will be posted to this account and to the account according to PP41.

Debit or credit posting: When the payment in advance is created, this account is debited.  When the payment in advance is matched to an invoice, the posting to this account is reversed.

PP40 Description of use: Acknowledge Customer Payment Orders, create payment and Mixed Payment, Customer Payment. In some countries, when a customer payment is received in advance, i.e., for matching with future invoices, tax has to be reported for the advance payment. This account will be used as a contra-account to the account according to PP38.

Debit or credit posting: When the payment in advance is received, this account is debited.  When the payment in advance is matched to an invoice, the posting to this account is reversed

PP41 Description of use: Acknowledge Supplier Payment Orders, create payment and Supplier Payment Orders, create Check payment and Supplier Payment Orders, create Bill of Exchange. In some countries, when a payment in advance is made to a supplier, i.e., for matching with future invoices, tax has to be reported for the advance payment. This account will be used as a contra-account to the account according to PP39.

Debit or credit posting: When the payment in advance is created, this account is debited.  When the payment in advance is matched to an invoice, the posting to this account is reversed.

PP42 Description of use: Mixed Payment, Customer Payment. When deductions are made in a customer payment, the deduction amount is separately posted. This posting type allocates the correct account for any deduction made by the customer, when receiving a customer payment.

Debit or credit posting: Debit posting when the customer payment is created.

PP43 Description of use: Mixed Payment, Customer Payment. When deductions are made in a customer payment, the deduction amount is separately posted. In some countries, the tax amount must be reduced correspondingly. This posting type gives the correct account for that.

Debit or credit posting: Since tax originally was posted on the credit side for customer invoices, it will be reduced to a debit posting.

PP44 Description of use: Mixed Payment, Direct Cash Payment. When making a cash payment including tax, this account is used to post the tax. Cash Account is credited.

Debit or credit posting: Debit posting when the customer payment is created.

PP45 Description of use: Mixed Payment, Direct Cash Payment. When receiving a cash payment including tax, this account is used to post the tax. Cash Account is debited.

Debit or credit posting: Credit posting when the customer payment is created.

PP46 Description of use: Mixed Payment, Direct Cash Payment. This posting type is used only for outgoing cash payments, and only for calculation purposes, (See also PP47). It is used when making a cash payment where tax is not included in the payment, (e.g., when purchasing from within the EEC), but must be reported for tax declaration purposes. Tax is calculated and posted on the debit side to this account and on the credit side to an account according to PP47. The reason is thus only for reporting purposes.

Debit or credit posting: Credit posting when the supplier payment is created

PP47 Description of use: Mixed Payment, Direct Cash Payment. This posting type is used only for outgoing cash payments, and only for calculation purposes, (See also PP46). It is used when making a cash payment where tax is not included in the payment, (e.g. when purchasing from within the EEC), but must be reported for tax declaration purposes. Tax is calculated and posted on the credit side to this account and on the debit side to an account according to PP46. The reason is thus only for reporting purposes.

Debit or credit posting: Credit posting when the supplier payment is created.

PP48 Description of use: Manual Supplier Invoice. This posting type is used when performing a tax withholding payment transaction. This payment transaction is started automatically after the supplier debt is posted for a supplier invoice, after an AP invoice ledger item has been created.  Invoice lines with tax lines of tax code type Tax Withhold must exist for this posting type to be created. If the tax code (of type Tax Withhold)  has tax method Invoice Entry, the withheld tax is posted to its final account. If the tax code instead has tax method Payment, the withheld tax will be posted to a preliminary account at this stage. (Compare to IP3 functionality). Withheld tax is calculated and posted on the credit side to this account and on the debit side the supplier debt is reversed according to the postings when the supplier debt was originally posted for the same invoice.

Debit or credit posting: Credit posting when the supplier tax withholding payment is created.

PP49 Description of use: Supplier Payment and Acknowledge Supplier Payment Orders, create payment and Supplier Payment Orders, create Check payment and Supplier Payment Orders, create Bill of Exchange and Supplier Check, Supplier Bills of Exchange  and Mixed Payment. When the tax method on the invoice line is set to Payment, then withheld tax will only be provisionally posted when posting a supplier invoice. At the time the payment is made the preliminary posting will be reversed, and this posting type will allocate the proper account for the withheld tax amount and post it on the credit side. (Compare to PP18 functionality).  

Debit or credit posting: Payment of normal supplier invoices will result in a credit posting.

PP54 Description of use: Acknowledge Supplier Payment Orders. This posting type is used for bank fees which the company owes; calculated in Japanese domestic payment format FB.

Debit or credit posting: Debit posting in Japanese payment format FB, as it is a cost when the company owes a fee.  

PP55 Description of use: Acknowledge Supplier Payment Orders. This posting type is used for tax on the bank fees which the company owes; calculated in Japanese domestic payment format FB.

Debit or credit posting: Debit posting in Japanese payment format FB, as it is a cost when the company owes a fee.  

PP56 Description of use: Acknowledge Supplier Payment Orders. This posting type is used for unpaid bank fees; calculated in Japanese payment format FB. The posting will be inclusive of tax if the parameter for the FB credit posting for fee and tax payment format has the value Single Line. 

Debit or credit posting: credit posting, as it is a liability

PP57 Description of use: Acknowledge Supplier Payment Orders. This posting type is used for unpaid bank fee tax; calculated in Japanese payment format FB. The posting type will not be triggered if the parameter for the FB credit posting for fee and tax payment format has the value Single Line.

Debit or credit posting: credit posting, as it is a liability

PP58 Description of use: Supplier Payment Orders, create Bill of Exchange and Supplier Bills of Exchange. When stamp duty is posted together with the bill of exchange postings, this posting type will be used to post the entry of the stamp duty.

Debit or credit posting: Payment of stamp duty will result in a debit posting.

PP59 Description of use: Supplier Payment Orders, create Bill of Exchange and Supplier Bills of Exchange. When stamp duty is posted together with the bill of exchange postings, this posting type will be used to post the entry of the stamp duty.

Debit or credit posting: credit posting. When stamp duty is paid, it decreases the Stamps asset.

PP60 Description of use: Customer Payment and Supplier Payment and Acknowledge Customer Payment Orders, create payment and Acknowledge Supplier Payment Orders, create payment and Supplier Payment Orders, Create Check payment and Supplier Payment Orders, create Bill of Exchange and Mixed Payment.  When the preliminary tax amount is changed at the time of payment, the tax difference will be posted to the account specified from this posting type. This is applicable only for tax codes with the Payment method, where the real tax transaction is created at the time of payment.

PP61 Description of use: Customer Payment ,Customer Offset and Supplier Payment, Supplier Offset, Netting, Acknowledge Customer Payment Orders, create payment and Acknowledge Supplier Payment Orders, create payment and Supplier Payment Orders, create Check payment and Supplier Payment Orders, create Bill of Exchange and Mixed Payment.  When the tax currency exchange rate is different to the invoice currency exchange rate at the time of payment, such that the net result is a realized currency loss, this posting type will define the correct account. This is applicable for tax codes with the Payment method, where the real tax transaction is created at the time of payment.

Debit or credit posting: The loss is posted on the debit side.

PP62 Description of use: Customer Payment, Customer Offset and Supplier Payment, Supplier Offset and Acknowledge Customer Payment Orders, create payment and Acknowledge Supplier Payment Orders, create payment and Supplier Payment Orders, create Check payment and Supplier Payment Orders, create Bill of Exchange and Mixed Payment.  When the tax currency exchange rate is different to the invoice currency exchange rate at the time of the invoice entry, such that the net result is a realized currency gain, this posting type will define the correct account. This is applicable for tax codes with the Payment method, where the real tax transaction is created at the time of payment.

Debit or credit posting: The gain is posted on the credit side.

PP63 Description of use: Customer Payment and customer Acknowledge Customer Payment Orders, create payment and Customer Offset and Customer BoE Transfer Proposals, Create BoE Transfer file and Customer Check, Cash Check and Check Cashing Proposals, Print Check Cashing Report and Mixed Payment and Netting. This posting type is used to allocate the tax withholding amount reduced from the payment amount of an invoice.

Debit or credit posting: The withheld tax amount creates a debit posting.

PP64 Description of use: Customer Payment Proposals, Customer Bills of Exchange. When the customer bill of exchange is endorsed, the endorsed amount will be posted using this posting type.

Debit or credit posting: Endorsements are posted on the credit side.

PP65 Description of use: Customer Payment Proposals, Customer Bills of Exchange. When the customer bill of exchange is cashed before the due date, any discounting fee applicable will be posted using this posting type.

Debit or credit posting: Discount fees are posted on the debit side.

PP69 Description of use: Customer Payment and Acknowledge Customer Payment Orders, create payment and Customer BoE Transfer Proposals, Create BoE Transfer file and Customer Check, Cash Check and Check Cashing Proposals, Print Check Cashing Report and Mixed Payment. The posting type is used to allocate the fine amount applicable to customer payments when payments are made after the due date for payment has passed.

Debit or credit posting: Customer fine revenue is posted as a credit posting.

PP70 Description of use: Supplier Payment and Acknowledge Supplier Payment Orders, create payment and Supplier Payment Orders, create Check payment and Supplier Payment Orders, create Bill of Exchange and Supplier Check, Cash Check and Mixed Payment. The posting type is used to allocate the interest cost applicable to supplier payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Supplier interest cost is posted as a debit posting.

PP71 Description of use: Supplier Payment and Acknowledge Supplier Payment Orders, create payment and Supplier Payment Orders, create Check payment and Supplier Payment Orders, create Bill of Exchange and Supplier Check, Cash Check and Mixed Payment. The posting type is used to allocate the fine cost applicable to supplier payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Supplier fine cost is posted as a debit posting.

PP72 Description of Use: This posting type is used to set the proper account to post the tax amount charged on write-offs and deductions. This will be used only when the write offs/deductions are taxable.

Debit or credit posting: If the invoice/difference item is debit, the tax will be posted to the debit side. If the invoice/difference item is credit, the tax will be posted to the credit side.

PP73 Description of use: Bad Debt Management,Transfer to Bad Debt. This posting is used to create provisions for bad debts when invoices are transferred to bad debt. Also see PP74 below, which is the counter account. 

Debit or credit posting: As this represents Bad Debt Provision debt, a Credit posting is created.

PP74 Description of use: Bad Debt Management,Transfer from Bad Debt. This posting is used to create provisions for bad debts when invoices are transferred to bad debt. Also see PP73 above, which is the counter account.

Debit or credit posting: As this represents Bad Debt Provision cost, a Debit posting is created.

PP75 Description of use: Bad Debt Management,Transfer from Bad Debt. This posting type is used to dissolve provisions made for bad debts to a revenue account. When an invoice is transferred from bad debt, any provision amount created for that invoice is dissolved. This can be done either to a revenue account or a cost account. If revenue is selected, this posting type is used. If cost is selected, the existing PP74 posting is reversed..

Debit or credit posting: As this represents Bad Debt Provision revenue, a Credit posting is created.

PP76 Description of use: Customer Repayment Order, create Check Repayment and Customer Repayment Check. When printing in the automatic process, all postings are made automatically. It is still possible to not affect the primary cash account, by using a transit account instead. This transit account will be reversed when the check is cashed using the function Cash Check. Then the cash account will be used.

Debit or credit posting: This account will have as many debit postings as credits. When printing the check, the account is credited. When cashing the check, the account is debited in order to balance the credit of the cash account.

PP77 Description of use: Mixed Payment and Cash Box. This posting type is used to define the interim posting for a cash transfer counter account. 

Debit or credit posting: Debit posting if an outgoing cash transfer is entered for a Mixed Payment or a Cash Box cash account which is an incoming cash transfer for the counter cash account. Credit posting if an incoming cash transfer is entered for a Mixed Payment or a Cash Box cash account which is an outgoing cash transfer for the counter cash account.

PP78 Description of use: Customer (Order) Invoice. This posting type is used to create payment for the tax withholding amount when account receivable ledger item is created for customer. Invoice lines with tax codes of type Tax Withhold and tax method Invoice Entry must exist for this posting type to be created.

Debit or credit posting: Debit posting when the customer tax withholding payment is created.

 

4.5 IFS/Payment - Business Events

Customer - Manual Payment

Reverse. Description of use: This is not a real posting type, but it is added here in order to show that postings made at the time of invoice entry will be reversed. In this case the same ledger account as was used in invoice entry (IP2) will be reversed, in order to balance the customer claim. Also earlier unmatched customer payments like Payments on Account (PP8), Payments in Advance (PP36), or Parked Payments (PP10) used in a customer payment, will be reversed, in order to balance the customer claim. Please, note that no information concerning ledger account is thus fetched from posting control.

PP1 Description of use: This posting type is used in order to allocate the right cash account to payment transactions.

Debit or credit posting: When it is a customer payment it will be a debit posting.

PP3 Description of use: This posting type allocates the proper account for disbursed discount, when receiving a customer payment.

Debit or credit posting: Since it reduces the amount received, it will be a debit posting.

PP4 Description of use: When some kind of fee was charged for the payment, either from the bank or any other payment institution, it will be posted to the correct account according to this posting type.

Debit or credit posting: It will be posted as a cost on the debit side.

PP6 Description of use: In the case when the customer is given early settlement discount and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account is derived.

Debit or credit posting: Since tax for customer invoices normally is posted as credits, this reduction must be made as a debit.

PP8 Description of use: When the customer pays unspecified items or just in advance, that payment on account will be posted according to this posting type.

Debit or credit posting: The customer has sent us an amount that can be offset against future invoices. These payments are posted as credits.

PP10 Description of use: When making a partial rollback of a payment, the open amount can be used for offset against another invoice or payment. Until then, the amount will be posted according to this posting type. It can also occur when receiving an unspecified payment, i.e., when both the customer and the invoice ID is unknown, this posting type will post it to the correct account.

Debit or credit posting: Normally a credit posting.

PP11 Description of use: If the payment amount is not fully used after having ticked off all customer payments, the remaining amount is posted according to this posting type.

Debit or credit posting: It depends on the sign (+/-) of the remaining amount. If it is a positive amount, it will be posted as a credit.

PP12 Description of use: This occurs when the currency exchange rate for the payment is different to the rate at the time of the invoice entry, such that the net result is a currency loss. This posting type sets the proper account for the realized loss.

Debit or credit posting: The loss is posted on the debit side.

PP13 Description of use: This occurs when the currency exchange rate for the payment is changed compared with the rate at the time of the invoice entry so that the net result is a currency gain. This posting type sets the proper account for the realized gain.

Debit or credit posting: The gain is posted on the credit side.

PP15 Description of use: This posting type is used to replace the ledger posting (IP2) when an invoice is transferred to bad debt.

Debit or credit posting: A debit posting is created.

PP17 Description of use: This posting type allocates the proper account for write-off, when receiving a customer payment not big enough to cover an invoice.

Debit or credit posting: Since it reduces the amount received, it will be a debit posting.

PP19 Description of use: When the tax method on the invoice line is set to Payment, then tax will only be provisionally posted when doing the invoice entry. At the time of the payment, the preliminary posting will be reversed and this posting type will allocate the proper account for the tax amount.

Debit or credit posting: Payment of normal customer invoices will result in a credit posting.

PP22 Description of use: When a customer payment, made in one company, matches invoices in another company, this posting type will be used to allocate the proper account in the company receiving the payment for inter company accounts payable due to the affiliated company, whose customer invoice was cleared in the payment.

Debit or credit posting: This will be a credit posting.

PP23 Description of use: When a customer payment, made in one company, matches invoices in another company, this posting type will be used to allocate the proper account in the affiliated company for inter company accounts receivable.

Debit or credit posting: This will be a debit posting.

PP34 Description of use: In the case when a customer claim, or part of, is written off and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account is derived.

Debit or credit posting: Since tax for customer invoices normally is posted as credits, this reduction must be made as a debit.

PP63 Description of use: This posting type is used to allocate the tax withholding amount reduced from the payment amount of an invoice.

Debit or credit posting: The withheld tax amount creates a debit posting.

PP69 Description of use: The posting type is used to allocate the fine amount applicable to payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Customer fine revenue is posted as a credit posting.

PP72 Description of use: This posting type is used to set the proper account to post the tax amount charged on write-offs and deductions. This will be used only when the write offs/deductions are taxable.

Debit or credit posting: If the invoice/difference item is debit, the tax will be posted to the debit side. If the invoice/difference item is credit, the tax will be posted to the credit side.

PP73 Description of use: This posting is used to create provisions for bad debts when invoices are transferred to bad debt. Also see PP74 below, which is the counter account. 

Debit or credit posting: As this represents Bad Debt Provision debt, a Credit posting is created.

PP74 Description of use: This posting is used to create provisions for bad debts when invoices are transferred to bad debt. Also see PP73 above, which is the counter account.

Debit or credit posting: As this represents Bad Debt Provision cost, a Debit posting is created.

PP75 Description of use: This posting type is used to dissolve provisions made for bad debts to a revenue account. When an invoice is transferred from bad debt, any provision amount created for that invoice is dissolved. This can be done either to a revenue account or a cost account. If revenue is selected, this posting type is used. If cost is selected, the existing PP74 posting is reversed.

Debit or credit posting: As this represents Bad Debt Provision revenue, a Credit posting is created.

Customer - Direct Debiting Payment

Reverse. Description of use: This is not a real posting type, but it is added here in order to show that postings made at the time of invoice entry will be reversed. In this case the same ledger account as was used in invoice entry (IP2) will be reversed, in order to balance the customer claim. Also earlier unmatched customer payments like Payments on Account (PP8), Payments in Advance (PP36) or Parked Payments (PP10) used in a customer payment, will be reversed, in order to balance the customer claim. Please, note that no information concerning ledger account is thus fetched from posting control.

PP1 Description of use: This posting type is used in order to allocate the right cash account to payment transactions.

Debit or credit posting: When it is a customer payment it will be a debit posting.

PP3 Description of use: This posting type allocates the proper account for disbursed discount, when receiving a customer payment.

Debit or credit posting: Since it reduces the amount received, it will be a debit posting.

PP4 Description of use: When some kind of fee was charged for the payment, either from the bank or any other payment institution, it will be posted to the correct account according to this posting type.

Debit or credit posting: It will be posted as a cost on the debit side.

PP6 Description of use: In the case when the customer is given early settlement discount and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account is derived.

Debit or credit posting: Since tax for customer invoices normally is posted as a credit, this reduction must be made as a debit.

PP8 Description of use: When the customer pays unspecified items, that payment on account will be posted according to this posting type.

Debit or credit posting: The customer has sent us an amount that can be offset against future invoices. These payments are posted as credits.

PP12 Description of use: This occurs when the currency exchange rate for the payment is different to the rate at the time of the invoice entry, such that the net result is a currency loss. This posting type sets the proper account for the realized loss.

Debit or credit posting: The loss is posted on the debit side.

PP13 Description of use: This occurs when the currency exchange rate for the payment is changed compared with the rate at the time of the invoice entry so that the net result is a currency gain. This posting type sets the proper account for the realized gain.

Debit or credit posting: The gain is posted on the credit side.

PP17 Description of use: This posting type allocates the proper account for write-off, when receiving a customer payment not big enough to cover an invoice.

Debit or credit posting: Since it reduces the amount received, it will be a debit posting.

PP19 Description of use: When the tax method on the invoice line is set to Payment, then tax will only be provisionally posted when doing the invoice entry. At the time of the payment, the preliminary posting will be reversed and this posting type will allocate the proper account for the tax amount.

Debit or credit posting: Payment of normal customer invoices will result in a credit posting.

PP34 Description of use: In the case when a customer claim, or part of, is written off and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account is derived.

Debit or credit posting: Since tax for customer invoices normally is posted as credits, this reduction must be made as a debit.

PP36 Description of use: When the customer pays in advance, that payment in advance will be posted according to this posting type.

Debit or credit posting: The customer has sent us an amount that can be offset against future invoices. These payments are posted as credits.

PP38 Description of use: When the customer pays in advance, and tax has to be reported for advance payments, the tax will be posted according to this posting type.

Debit or credit posting: A normal customer payment in advance will result in a credit posting.

PP40 Description of use: When the customer pays in advance, and tax has to be reported for advance payments, this posting type is used for a contra-account for the tax posting (PP38).

Debit or credit posting: A normal customer payment in advance will result in a debit posting.

PP63 Description of use: This posting type is used to allocate the tax withholding amount reduced from the payment amount of an invoice.

Debit or credit posting: The withheld tax amount creates a debit posting.

PP69 Description of use: The posting type is used to allocate the fine amount applicable to payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Customer fine revenue is posted as a credit posting.

Customer - Bill of Exchange Payment

Reverse. Description of use: This is not a real posting type, but it is added here in order to show that postings made at the time of invoice entry will be reversed. In this case the same ledger account as was used in invoice entry IP2 will be reversed, in order to balance the customer claim. Also earlier unmatched customer payments like Payments on Account (PP8), Payments in Advance (PP36) or Parked Payments (PP10) used in a customer payment, will be reversed, in order to balance the customer claim. Please, note that no information concerning ledger account is thus fetched from posting control.

PP1 Description of use: This posting type is used in order to allocate the right cash account to payment transactions, i.e., when the bill is cashed.

Debit or credit posting: When it is a customer payment it will be a debit posting.

PP3 Description of use: This posting type allocates the proper account for disbursed discount, when matching a customer Bill of Exchange with invoices.

Debit or credit posting: Since it reduces the amount received, it will be a debit posting.

PP6 Description of use: In the case when the customer is given early settlement discount and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account is derived.

Debit or credit posting: Since tax for customer invoices normally is posted as credits, this reduction must be made as a debit.

PP10 Description of use: When making a partial rollback of a payment, the open amount can be used for offset against another invoice or payment. Until then, the amount will be posted according to this posting type. It can also occur when receiving an unspecified payment, i.e., when both the customer and the invoice ID is unknown, this posting type will post it to the correct account.

Debit or credit posting: Normally a credit posting.

PP12 Description of use: This occurs when the currency exchange rate when cashing the bill is different from the rate at the time of the invoice entry so that the net result is a currency loss. This posting type sets the proper account for the realized loss.

Debit or credit posting: The loss is posted on the debit side.

PP13 Description of use: This occurs when the currency exchange rate when cashing the bill is different from the rate at the time of the invoice entry so that the net result is a currency gain. This posting type sets the proper account for the realized gain.

Debit or credit posting: The gain is posted on the credit side.

PP17 Description of use: This posting type allocates the proper account for write-off, when receiving a customer payment not big enough to cover an invoice.

Debit or credit posting: Since it reduces the amount received, it will be a debit posting.

PP19 Description of use: When the tax method on the invoice line is set to Payment, the tax will only be provisionally posted when the invoice entry is done. At the time of the payment, the preliminary posting will be reversed and this posting type will allocate the proper account for the tax amount.

Debit or credit posting: Payment of normal customer invoices will result in a credit posting.

PP22 Description of use: When a customer payment, made in one company, matches invoices in another company, this posting type will be used to allocate the proper account in the company receiving the payment for inter company accounts payable due to the affiliated company, whose customer invoice was cleared in the payment.

Debit or credit posting: This will be a credit posting.

PP23 Description of use: When a customer payment, made in one company, matches invoices in another company, this posting type will be used to allocate the proper account in the affiliated company for inter company accounts receivable.

Debit or credit posting: This will be a debit posting.

PP24 Description of use: When the customer Bill of Exchange is sent for cashing, this posting type allocates the proper account for the interim cash account  if an interim cash account is used.

Debit or credit posting: When the bill is sent for cashing, this account is debited and when the bill is cashed, the previous posting to this account is reversed.

PP25 Description of use: If Separate flow when cashing before due date is used (set per BoE series ID), this posting type allocates the proper account for the cashing in advance. When, later, the bill is settled, this account is reversed.

Debit or credit posting: When sent for cashing, this account is credited and when the bill is settled this account is debited.

PP27 Description of use: When a customer Bill of Exchange is entered this posting type allocates the proper account for the open bill.

Debit or credit posting: When the customer Bill of Exchange is entered, this account is debited and when the bill is cashed/settled the previous posting to this account is reversed.

PP31 Description of use: When a customer Bill of Exchange is entered and not fully matched with invoices, this posting type allocates the proper account for the payment on account created for the remaining, not matched amount.

Debit or credit posting: When the customer Bill of Exchange is entered and a payment on account is created, this account is credited and when the payment on account is matched with invoices the previous posting to this account is reversed.

PP34 Description of use: In the case when a customer claim, or part of, is written off and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account is derived.

Debit or credit posting: Since tax for customer invoices normally is posted as credits, this reduction must be made as a debit.

PP64 Description of use: When the customer bill of exchange is endorsed to settle the debts to the company suppliers, PP64 will be used to post the endorsed amount.

Debit or credit posting: When a discount fee is applied, it will a credit posting.

PP65 Description of use: When a customer bill of exchange is cashed the before the due date, any discounting fee applicable will be posted using this posting type.

Debit or credit posting: When a discount fee is applied, it will be a debit posting. 

PP63 Description of use: This posting type is used to allocate the tax withholding amount reduced from the payment amount of an invoice.

Debit or credit posting: The withheld tax amount creates a debit posting.

PP69 Description of use: The posting type is used to allocate the fine amount applicable to payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Customer fine revenue is posted as a credit posting.

PP72 Description of Use: This posting type is used to set the proper account to post the tax amount charged on write-offs and deductions. This will be used only when the write offs/deductions are taxable.

Debit or credit posting: If the invoice/difference item is debit, the tax will be posted to the debit side. If the invoice/difference item is credit, the tax will be posted to the credit side.

Customer - Check Payment

Reverse. Description of use: This is not a real posting type, but it is added here in order to show that postings made at the time of invoice entry will be reversed. In this case the same ledger account as was used in invoice entry (IP2) will be reversed, in order to balance the customer claim. Also earlier unmatched customer payments like Payments on Account (PP8), Payments in Advance (PP36) or Parked Payments (PP10) used in a customer payment, will be reversed, in order to balance the customer claim. Please, note that no information concerning ledger account is thus fetched from posting control.

PP1 Description of use: This posting type is used in order to allocate the right cash account to payment transactions, i.e., when the check is cashed.

Debit or credit posting: When it is a customer payment it will be a debit posting.

PP3 Description of use: This posting type allocates the proper account for disbursed discount, when matching a customer check with invoices.

Debit or credit posting: Since it reduces the amount received, it will be a debit posting.

PP6 Description of use: In the case when the customer is given early settlement discount and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account is derived.

Debit or credit posting: Since tax for customer invoices normally is posted as credits, this reduction must be made as a debit.

PP10 Description of use: When making a partial rollback of a payment, the open amount can be used for offset against another invoice. Until then, the amount will be posted according to this posting type. It can also occur when receiving an unspecified payment, i.e., when both the customer and the invoice ID is unknown, this posting type will post it to the correct account.

Debit or credit posting: normally a credit posting.

PP12 Description of use: This occurs when the currency exchange rate when cashing the check is different from the rate at the time of the invoice entry so that the net result is a currency loss. This posting type sets the proper account for the realized loss.

Debit or credit posting: The loss is posted on the debit side.

PP13 Description of use: This occurs when the currency exchange rate when cashing the check is different from the rate at the time of the invoice entry so that the net result is a currency gain. This posting type sets the proper account for the realized gain.

Debit or credit posting: The gain is posted on the credit side.

PP17 Description of use: All customer payment receipts where a write-off can be taken.  This posting offsets part of the accounts receivable that will not be paid and is written off.

Debit or credit posting:  Debit posting during customer receipt.

PP19 Description of use: When the tax method on the invoice line is set to Payment, then tax will only be provisionally posted when doing the invoice entry. At the time of the payment, the preliminary posting will be reversed and this posting type will allocate the proper account for the tax amount.

Debit or credit posting: Payment of normal customer invoices will result in a credit posting.

PP22 Description of use: When a customer payment, made in one company, matches invoices in another company, this posting type will be used to allocate the proper account in the company receiving the payment for inter company accounts payable due to the affiliated company, whose customer invoice was cleared in the payment.

Debit or credit posting: This will be a credit posting.

PP23 Description of use: When a customer payment, made in one company, matches invoices in another company, this posting type will be used to allocate the proper account in the affiliated company for inter company accounts receivable.

Debit or credit posting: This will be a debit posting.

PP28 Description of use: When a customer check is entered this posting type allocates the proper account for the open check.

Debit or credit posting: When the customer check is entered, this account is debited and when the check is cashed or voided, the previous posting to this account is reversed.

PP32 Description of use: When a customer check is entered and not fully matched with invoices, this posting type allocates the proper account for the payment on account created for the remaining, unmatched amount.

Debit or credit posting: When the customer check is entered and a payment on account is created, this account is credited and when the payment on account is matched with invoices the previous posting to this account is reversed.

PP34 Description of use: In the case when a customer claim, or part of, is written off and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account is derived.

Debit or credit posting: Since tax for customer invoices normally is posted as credits, this reduction must be made as a debit.

PP35 Description of use: When a Customer Check Cashing Proposal is printed and the customer check is sent for cashing, this posting type allocates the proper account for the interim cash account if an interim cash account is used.

Debit or credit posting: When the Check Cashing Proposal is printed, this account is debited and when the check is cashed or cancelled, the previous posting to this account is reversed.

PP36 Description of use: When a customer payment is received in advance, the payment will not be matched against an invoice.  At some point in the future, the advance payment can be matched to an invoice.

Debit or credit posting:  Credit posting when entered during a customer receipt.  When matched to an invoice, the previous posting to this account is reversed.

PP38 Description of use: When the customer pays in advance, and tax has to be reported for advance payments, the tax will be posted according to this posting type.

Debit or credit posting: A normal customer payment in advance will, when entered, result in a credit posting. When matched to an invoice, the previous posting to this account is reversed.

PP40 Description of use: When the customer pays in advance, and tax has to be reported for advance payments, this posting type is used for a contra-account for the tax posting (PP38).

Debit or credit posting: A normal customer payment in advance will result in a debit posting. When matched to an invoice, the previous posting to this account is reversed.

PP42 Description of use: When deductions are made in a customer payment, the deduction amount is separately posted. This posting type allocates the correct account for any deduction made by the customer, when receiving a customer payment.

Debit or credit posting: Debit posting when the customer payment is created.

PP43 Description of use: When deductions are made in a customer payment, the deduction amount is separately posted. In some countries, the tax amount must be reduced correspondingly. This posting type gives the correct account for that.

Debit or credit posting: Since tax originally was posted on the credit side for customer invoices, it will be reduced as a debit posting.

PP63 Description of use: This posting type is used to allocate the tax withholding amount reduced from the payment amount of an invoice.

Debit or credit posting: The withheld tax amount creates a debit posting.

PP69 Description of use: The posting type is used to allocate the fine amount applicable to payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Customer fine revenue is posted as a credit posting.

PP72 Description of Use: This posting type is used to set the proper account to post the tax amount charged on write-offs and deductions. This will be used only when the write offs/deductions are taxable.

Debit or credit posting: If the invoice/difference item is debit, the tax will be posted to the debit side. If the invoice/difference item is credit, the tax will be posted to the credit side.

Customer - Repayment

Reverse. Description of use: This is not a real posting type, but it is added here in order to show that postings created at the time of the invoice entry will be reversed. In this instance, the same ledger account as was used in invoice entry (IP2) will be reversed in order to balance the customer claim. Please, note that no information concerning ledger account is thus fetched from posting control.

PP1 Description of use: This posting type is used in order to allocate the correct cash account to payment transactions.

Debit or credit posting: When it is a customer repayment it will be a credit posting.

Additional postings created when a customer repayment is made by check:

PP76 Description of use: A customer repayment check is automatically created and printed from a customer payment order. If the check series is set up to use an interim cash account, this posting type allocates the account for the open check. When the check is cashed or voided, the previous posting to this account will be reversed. When the check is printed and if the check series is not set up to use an interim cash account, the previous posting to this account will be reversed.

Debit or credit posting: When the customer repayment check is created and printed, this account is credited. When the check is cashed or voided this account is debited (reversed).

Refer Customer – Manual Payment and Customer – Direct Debiting for descriptions of postings related to the ledger item, such as discounts, payment on account etc.

Debit or credit posting: This concerns repayments, i.e. we send an amount to the customer. Amounts posted as credit amounts in a normal customer payment will therefore be posted as debit amounts.

Customer Offset

The offset functionality does not create any cash transactions and total amount involved must always balance.

Reverse. Description of use: This is not a real posting type, but it is added here in order to show that postings made at the time of invoice entry will be reversed. In this case the same ledger account as was used in invoice entry (IP2) will be reversed, in order to balance the customer claim. Also earlier unmatched customer payments like Payments on Account (PP8), Payments in Advance (PP36) or Parked Payments (PP10) used in a customer payment, will be reversed, in order to balance the customer claim. In customer offset, this also applies to the unmatched parts of Customer Checks (PP32) and Bills of Exchange (PP31). Please, note that no information concerning ledger account is thus fetched from posting control.

PP3 Description of use: This posting type allocates the proper account for disbursed discount, when receiving a customer payment.

Debit or credit posting: Since it reduces the amount received, it will be a debit posting.

PP6 Description of use: In the case when the customer is given early settlement discount and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account is derived.

Debit or credit posting: Since tax for customer invoices normally is posted as credits, this reduction must be made as a debit.

PP8 Description of use: When the customer pays unspecified items or just in advance, that payment on account will be posted according to this posting type.

Debit or credit posting: The customer has sent us an amount that can be offset against future invoices. These payments are posted as credits.

PP10 Description of use: When making a partial rollback of a payment, the open amount can be used for offset against another invoice or payment. Until then, the amount will be posted according to this posting type. It can also occur when receiving an unspecified payment, i.e., when both the customer and the invoice ID is unknown, this posting type will post it to the correct account.

Debit or credit posting: normally a credit posting.

PP12 Description of use: This occurs when the currency exchange rate for the payment is different to the rate at the time of the invoice entry, such that the net result is a currency loss. This posting type sets the proper account for the realized loss.

Debit or credit posting: The loss is posted on the debit side.

PP13 Description of use: This occurs when the currency exchange rate for the payment is changed compared with the rate at the time of the invoice entry so that the net result is a currency gain. This posting type sets the proper account for the realized gain.

Debit or credit posting: The gain is posted on the credit side.

PP17 Description of use: This posting type allocates the proper account for write-off, when receiving a customer payment not big enough to cover an invoice.

Debit or credit posting: Since it reduces the amount received, it will be a debit posting.

PP19 Description of use: When the tax method on the invoice line is set to Payment, then tax will only be provisionally posted when doing the invoice entry. At the time of the payment, the preliminary posting will be reversed and this posting type will allocate the proper account for the tax amount.

Debit or credit posting: Payment of normal customer invoices will result in a credit posting.

PP34 Description of use: In the case when a customer claim, or part of, is written off and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account is derived.

Debit or credit posting: Since tax for customer invoices normally is posted as credits, this reduction must be made as a debit.

PP63 Description of use: This posting type is used to allocate the tax withholding amount reduced from the payment amount of an invoice.

Debit or credit posting: The withheld tax amount creates a debit posting.

PP72 Description of Use: This posting type is used to set the proper account to post the tax amount charged on write-offs and deductions. This will be used only when the write offs/deductions are taxable.

Debit or credit posting: If the invoice/difference item is debit, the tax will be posted to the debit side. If the invoice/difference item is credit, the tax will be posted to the credit side.

Netting

PP1 Description of use: This posting type is used for both customer and supplier cash transactions. This posting type is used in order to allocate the right cash account to payment transactions. Although no cash is involved in netting, one cash transaction is still created for the resulting customer payment and one for the resulting supplier payment. As the amount will be the same for both cash transactions, there will be no balance impact on the used cash account.

Debit or credit posting: A customer payment will be a debit posting and a supplier payment will be a credit posting.

See Customer – Manual Payment and Supplier – Manual Payment for other involved posting types.

Customer Rollback - Partial

PP10 Description of use: When making a partial rollback of a payment, the amount can be used for off-set against another invoice or payment. Until then, the amount will be posted according to this posting type.

Debit or credit posting: Normally a credit posting.

Reverse. Description of use: The customer ledger account used in the payment voucher will be reversed.

Customer Rollback - Complete

Reverse Description of use: The cash transaction involved in the original payment will be reversed, also the customer ledger account will be reversed and reused. A correction voucher is created. No information is fetched from the posting control!

Create and Post Interest Invoices

IP2 Description of use: When creating and posting an interest invoice, the customer ledger account will be affected automatically due to this posting type.

Debit or credit posting: Customer claims are normally posted as debits.

PP20 Description of use: When printing the interest invoice, the customers ledger account will be affected, and this posting type allocates the interest revenue to the proper account.

Debit or credit posting: The revenue is posted as a credit.

Supplier - Manual Payments

Reverse. Description of use: This is not a real posting type, but it is added here in order to show that postings made at the time of invoice entry will be reversed. In this case the same ledger account as was used in invoice entry (IP1) will be reversed, in order to balance the supplier debt. Also earlier unmatched supplier payments like Payments on Account (PP7), Payments in Advance (PP37) or Parked Payments (PP9) used in a customer payment, will be reversed, in order to balance the customer claim. Please, note that no information concerning ledger account is thus fetched from posting control.

PP1 Description of use: This posting type is used in order to allocate the right cash account to payment transactions.

Debit or credit posting: When it is a supplier payment it will be a credit posting.

PP2 Description of use: This posting type allocates the proper account for any settlement discounts that are received when paying the supplier.

Debit or credit posting: Since it reduces the amount to pay, it will be a credit posting.

PP4 Description of use: When some kind of fee was charged for the payment, either from the bank or any other payment institution, it will be posted to the correct account according to this posting type.

Debit or credit posting: It will be posted as a cost on the debit side.

PP5 Description of use: In some countries, when receiving a discount, the tax amount must be reduced correspondingly. This posting type gives the correct account for that.

Debit or credit posting: Since tax originally was posted on the debit side for supplier invoices, it will be reduced as a credit posting.

PP7 Description of use: When paying the supplier unspecified items or just in advance, the payment on account will be posted according to this posting type.

Debit or credit posting: The supplier has received an amount that can be offset against future invoices. These payments are posted as debits.

PP12 Description of use: When the currency exchange rate of the payment is different to the rate at the time of the invoice entry such that the net result is a currency loss, this posting type sets the proper account for the realized loss.

Debit or credit posting: The loss is posted on the debit side.

PP13 Description of use: When the currency exchange rate is different to the rate at the time of the invoice entry such that the net result is a currency gain, this posting type sets the proper account for the realized gain.

Debit or credit posting: The gain is posted on the credit side.

PP18 Description of use: When the tax method on the invoice line is set to Payment, then tax will only be provisionally posted when doing the preliminary or direct invoice entry. At the time of the payment, the preliminary posting will be reversed and this posting type will allocate the proper account for the tax amount.

Debit or credit posting: Normal supplier invoices are debited.

PP22 Description of use: When a supplier payment, made in one company, matches invoices in another company, this posting type will be used to allocate the proper account in the affiliated company for inter company accounts payable.

Debit or credit posting: This will be a credit posting.

PP23 Description of use: When a supplier payment, made in one company, matches invoices in another company, this posting type will be used to allocate the proper account in the company making the payment for inter company accounts receivable due from the affiliated company, whose supplier invoice was cleared in the payment

Debit or credit posting: This will be a debit posting.

PP49 Description of use: When the tax method on the invoice line is set to Payment, then withheld tax will only be provisionally posted when posting a supplier invoice. At the time the payment is made the preliminary posting will be reversed, and this posting type will allocate the proper account for the withheld tax amount and post it on the credit side. (Compare to PP18 functionality).  

Debit or credit posting:  Payment of normal supplier invoices will result in a credit posting.

PP70 Description of use: The posting type is used to allocate the interest amount applicable to supplier payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Supplier interest cost is posted as a debit posting.

PP71 Description of use: The posting type is used to allocate the fine amount applicable to supplier payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Supplier fine cost is posted as a debit posting.

Supplier - Automatic Payment

Reverse. Description of use: This is not a real posting type, but it is added here in order to show that postings made at the time of invoice entry will be reversed. In this case the same ledger account as was used in invoice entry (IP1) will be reversed, in order to balance the supplier debt. Also earlier unmatched supplier payments like Payments on Account (PP7), Payments in Advance (PP37) or Parked Payments (PP9) used in a customer payment, will be reversed, in order to balance the customer claim. Please, note that no information concerning ledger account is thus fetched from posting control.

PP1 Description of use: This posting type is used in order to allocate the right cash account to payment transactions.

Debit or credit posting: Credit postings for supplier payments.

PP2 Description of use: This posting type helps allocate the proper account for any settlement discounts that are taken when paying the supplier.

Debit or credit posting: Since it reduces the amount to be paid, it will be a credit posting.

PP4 Description of use: When some kind of fee is charged for the payment, either from the bank or any other payment institution, it will be posted to the correct account according to this posting type.

Debit or credit posting: It will be posted as a cost on the debit side, no matter if it is a customer or supplier payment.

PP5 Description of use: In some countries, when receiving a discount, the tax amount must be reduced correspondingly. This posting type gives the correct account for that.

Debit or credit posting: Since tax originally was posted on the debit side for supplier invoices, it will be reduced to a credit posting.

PP7 Description of use: When paying the supplier unspecified items or just in advance, that payment on account will be posted according to this posting type.

Debit or credit posting: The supplier has received an amount that can be offset against future invoices. These payments are posted as debits.

PP9 Description of use: When paying an unspecified supplier and unspecified invoice, the amount will be posted according to this posting type. It is similar to payment on account, it is added to the payment proposal.

Debit or credit posting: Normally a debit posting.

PP12 Description of use: When the currency exchange rate for the payment is changed compared with the rate at the time of the invoice entry, the net result could be a currency loss. This posting type sets the proper account for that.

Debit or credit posting: The loss is posted on the debit side.

PP13 Description of use: When the currency exchange rate for the payment is changed compared with the rate at the time of the invoice entry, the net result could be a currency gain. This posting type sets the proper account for that.

Debit or credit posting: The gain is posted on the credit side.

PP18 Description of use: When the tax method on the invoice line is set to Payment,  tax will only be posted preliminary when doing the invoice entry. At the time for paying, the preliminary posting will be reversed and this posting type will allocate the proper account for tax.

Debit or credit posting: Payment of normal supplier invoices will result in a debit posting.

PP37 Description of use: When we send a  payment in advance to a supplier, the payment will not be matched against an invoice.  At some point in the future, the advance payment can be matched to an invoice.

Debit or credit posting:  Debit posting when the payment is created.  When matched to an invoice, the previous posting to this account is reversed.

PP39 Description of use: When creating a supplier payment in advance, and tax has to be reported for advance payments, the tax will be posted according to this posting type.

Debit or credit posting: A normal supplier payment in advance will, when entered, result in a debit posting. When matched to an invoice, the previous posting to this account is reversed.

PP41 Description of use: When creating a supplier payment in advance, and tax has to be reported for advance payments, this posting type is used for a contra-account for the tax posting (PP39).

Debit or credit posting: A normal customer payment in advance will result in a credit posting. When matched to an invoice, the previous posting to this account is reversed.

PP49 Description of use: When the tax method on the invoice line is set to Payment, then withheld tax will only be provisionally posted when posting a supplier invoice. At the time the payment is made the preliminary posting will be reversed, and this posting type will allocate the proper account for the withheld tax amount and post it on the credit side. (Compare to PP18 functionality).  

Debit or credit posting:  Payment of normal supplier invoices will result in a credit posting.

PP54 Description of use: This posting type is used for bank fees which the company owes; calculated in Japanese domestic payment format FB.

Debit or credit posting: A debit posting in the Japanese payment format FB, as it is a cost when the company owes any fees.

PP55 Description of use: This posting type is used for tax on bank fees which the company owes; calculated in Japanese domestic payment format FB.

Debit or credit posting: A debit posting in the Japanese payment format FB, as it is a cost when the company owes any fees.

PP56 Description of use: This posting type is used for unpaid bank fees; calculated in Japanese payment format FB. The posting will be inclusive of tax if the parameter for the payment format FB Credit Posting for Fee and Tax has the value Single Line.

Debit or credit posting: Credit posting, as it is a liability

PP57 Description of use: This posting type is used for unpaid bank fee tax; calculated in Japanese payment format FB. The posting type will not be triggered if the parameter for the payment format FB Credit Posting for Fee and Tax has the value Single Line.

Debit or credit posting: Credit posting, as it is a liability. 

PP70 Description of use: The posting type is used to allocate the interest amount applicable to supplier payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Supplier interest cost is posted as a debit posting.

PP71 Description of use: The posting type is used to allocate the fine amount applicable to supplier payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Supplier fine cost is posted as a debit posting.

Supplier - Bill of Exchange Payment

Reverse. Description of use: This is not a real posting type, but it is added here in order to show that postings made at the time of invoice entry will be reversed. In this case the same ledger account as was used in invoice entry (IP1) will be reversed, in order to balance the supplier debt. Also earlier unmatched supplier payments like Payments on Account (PP7), Payments in Advance (PP37) or Parked Payments (PP9) used in a customer payment, will be reversed, in order to balance the customer claim. Please, note that no information concerning ledger account is thus fetched from posting control.

PP1 Description of use: This posting type is used in order to allocate the right cash account to payment transactions, i.e., when the bill is cashed.

Debit or credit posting: When it is a supplier payment it will be a credit posting.

PP2 Description of use: This posting type allocates the proper account for received discount, when matching a supplier Bill of Exchange with invoices.

Debit or credit posting: Since it reduces the amount paid, it will be a credit posting.

PP5 Description of use: In the case when we are given early settlement discount and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account is derived.

Debit or credit posting: Since tax for supplier invoices normally is posted as debits, this reduction must be made as a credit.

PP9 Description of use: When making a partial rollback of a payment, the open amount can be used for offset against another invoice or payment. Until then, the amount will be posted according to this posting type. It can also occur when sending an unspecified payment, i.e., when both the supplier and the invoice ID are unknown, this posting type will post it to the correct account.

Debit or credit posting: Normally a debit posting.

PP12 Description of use: This occurs when the currency exchange rate when cashing the bill is different from the rate at the time of the invoice entry so that the net result is a currency loss. This posting type sets the proper account for the realized loss.

Debit or credit posting: The loss is posted on the debit side.

PP13 Description of use: This occurs when the currency exchange rate when cashing the bill is different from the rate at the time of the invoice entry so that the net result is a currency gain. This posting type sets the proper account for the realized gain.

Debit or credit posting: The gain is posted on the credit side.

PP16 Description of use: This posting type allocates the proper account for write-off, when sending a supplier payment not big enough to cover an invoice.

Debit or credit posting: Since it reduces the amount sent, it will be a credit posting.

PP18 Description of use: When the tax method on the invoice line is set to Payment,  then tax will only be provisionally posted when doing the invoice entry. At the time of the payment, the preliminary posting will be reversed and this posting type will allocate the proper account for the tax amount.

Debit or credit posting: Payment of normal supplier invoices will result in a debit posting.

PP22 Description of use: When a supplier Bill of Exchange, created in one company, matches invoices in another company, this posting type will be used to allocate the proper account in the affiliated company for inter company accounts payable.

Debit or credit posting: This will be a credit posting.

PP23 Description of use: When a supplier Bill of Exchange, created in one company, matches invoices in another company, this posting type will be used to allocate the proper account in the company making the payment for inter company accounts receivable due from the affiliated company, whose supplier invoice was cleared in the payment

Debit or credit posting: This will be a debit posting.

PP26 Description of use: When a supplier Bill of Exchange is entered/created this posting type allocates the proper account for the open bill.

Debit or credit posting: When the supplier Bill of Exchange is created, this account is credited and when the bill is cashed this account is debited (reversed).

PP29 Description of use: When a supplier Bill of Exchange is entered and not fully matched with invoices, this posting type allocates the proper account for the payment on account created for the remaining, not matched amount.

Debit or credit posting: When the supplier Bill of Exchange is entered and a payment on account is created, this account is debited and when the payment on account is matched with invoices this account is credited (reversed).

PP33 Description of use: In the case when a supplier debt, or part of, is written off and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account is derived.

Debit or credit posting: Since tax for supplier invoices normally is posted as debits, this reduction must be made as a credit.

PP37 Description of use: When we send a  payment in advance to a supplier, the payment will not be matched against an invoice.  At some point in the future, the advance payment can be matched to an invoice.

Debit or credit posting:  Debit posting when the payment is created.  When matched to an invoice, the previous posting to this account is reversed.

PP39 Description of use: When creating a supplier payment in advance, and tax has to be reported for advance payments, the tax will be posted according to this posting type.

Debit or credit posting: A normal supplier payment in advance will, when entered, result in a debit posting. When matched to an invoice, the previous posting to this account is reversed.

PP41 Description of use: When creating a supplier payment in advance, and tax has to be reported for advance payments, this posting type is used for a contra-account for the tax posting (PP39).

Debit or credit posting: A normal customer payment in advance will result in a credit posting. When matched to an invoice, the previous posting to this account is reversed.

PP49 Description of use: When the tax method on the invoice line is set to Payment,  then withheld tax will only be provisionally posted when posting a supplier invoice. At the time the payment is made the preliminary posting will be reversed, and this posting type will allocate the proper account for the withheld tax amount and post it on the credit side. (Compare to PP18 functionality).  

Debit or credit posting:  Payment of normal supplier invoices will result in a credit posting.

PP58 Description of use: When stamp duty is applied to a supplier bill of exchange, which is set to post the stamp duty when the bill is posted, this posting type is used to post the stamp duty amount.

Debit or credit posting: Payment of stamp duty will result in a debit posting.

PP59 Description of use: When stamps are bought for the organization, it will result in a debit posting. When the stamp duty is paid, the previous posting will be reversed.

Debit or credit posting: Since stamps will be reduced in the company when the stamp duty is paid, this will result in a credit posting. 

PP70 Description of use: The posting type is used to allocate the interest amount applicable to supplier payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Supplier interest cost is posted as a debit posting.

PP71 Description of use: The posting type is used to allocate the fine amount applicable to supplier payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Supplier fine cost is posted as a debit posting.

Supplier - Check Payment

Reverse. Description of use: This is not a real posting type, but it is added here in order to show that postings made at the time of invoice entry will be reversed. In this case the same ledger account as was used in invoice entry (IP1) will be reversed, in order to balance the supplier debt. Also earlier unmatched supplier payments like Payments on Account (PP7), Payments in Advance (PP37) or Parked Payments (PP9) used in a customer payment, will be reversed, in order to balance the customer claim. Please, note that no information concerning ledger account is thus fetched from posting control.

PP1 Description of use: This posting type is used in order to allocate the right cash account to payment transactions, i.e., when the check is cashed.

Debit or credit posting: When it is a supplier payment it will be a credit posting.

PP2 Description of use: This posting type allocates the proper account for received discount, when matching a supplier check with invoices.

Debit or credit posting: Since it reduces the amount paid, it will be a credit posting.

PP5 Description of use: In the case when we are given early settlement discount and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account is derived.

Debit or credit posting: Since tax for supplier invoices normally is posted as debits, this reduction must be made as a credit.

PP9 Description of use: When making a partial rollback of a payment, the open amount can be used for offset against another invoice or payment. Until then, the amount will be posted according to this posting type. It can also occur when sending an unspecified payment, i.e., when both the supplier and the invoice ID are unknown, this posting type will post it to the correct account.

Debit or credit posting: Normally a debit posting.

PP12 Description of use: This occurs when the currency exchange rate when cashing the bill is different from the rate at the time of the invoice entry so that the net result is a currency loss. This posting type sets the proper account for the realized loss.

Debit or credit posting: The loss is posted on the debit side.

PP13 Description of use: This occurs when the currency exchange rate when cashing the bill is different from the rate at the time of the invoice entry so that the net result is a currency gain. This posting type sets the proper account for the realized gain.

Debit or credit posting: The gain is posted on the credit side.

PP16 Description of use: This posting type allocates the proper account for write-off, when sending a supplier payment not big enough to cover an invoice.

Debit or credit posting: Since it reduces the amount sent, it will be a credit posting.

PP18 Description of use: When the tax method on the invoice line is set to Payment,  then tax will only be provisionally posted when doing the invoice entry. At the time of the payment, the preliminary posting will be reversed and this posting type will allocate the proper account for the tax amount.

Debit or credit posting: Payment of normal supplier invoices will result in a debit posting.

PP21 Description of use: When a supplier check is automatically created and printed from a Supplier Payment Order, this posting type allocates the proper account for the open check, if the Check Series is set up to use an Interim Cash Account. When the check is cashed or voided, the previous posting to this account will be reversed. When a supplier check is manually entered, this posting type allocates the proper account for the open check. When the check is printed, and if the Check Series is set up not to use an Interim Cash Account, the previous posting to this account will be reversed.

Debit or credit posting: When the supplier check is entered/printed, this account is credited and when the check is cashed or voided this account is debited (reversed).

PP22 Description of use: When a supplier check, created in one company, matches invoices in another company, this posting type will be used to allocate the proper account in the affiliated company for inter company accounts payable.

Debit or credit posting: This will be a credit posting.

PP23 Description of use: When a supplier check, created in one company, matches invoices in another company, this posting type will be used to allocate the proper account in the company making the payment for inter company accounts receivable due from the affiliated company, whose supplier invoice was cleared in the payment

Debit or credit posting: This will be a debit posting.

PP30 Description of use: When a supplier check is entered and not fully matched with invoices, this posting type allocates the proper account for the payment on account created for the remaining, unmatched amount.

Debit or credit posting: When the supplier check is entered and a payment on account is created, this account is debited and when the payment on account is matched with invoices this account is credited (reversed).

PP33 Description of use: In the case when a supplier debt, or part of, is written off and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account is derived.

Debit or credit posting: Since tax for supplier invoices normally is posted as debits, this reduction must be made as a credit.

PP37 Description of use: When we send a  payment in advance to a supplier, the payment will not be matched against an invoice.  At some point in the future, the advance payment can be matched to an invoice.

Debit or credit posting:  Debit posting when the payment is created.  When matched to an invoice, the previous posting to this account is reversed.

PP39 Description of use: When creating a supplier payment in advance, and tax has to be reported for advance payments, the tax will be posted according to this posting type.

Debit or credit posting: A normal supplier payment in advance will, when entered, result in a debit posting. When matched to an invoice, the previous posting to this account is reversed.

PP41 Description of use: When creating a supplier payment in advance, and tax has to be reported for advance payments, this posting type is used for a contra-account for the tax posting (PP39).

Debit or credit posting: A normal customer payment in advance will result in a credit posting. When matched to an invoice, the previous posting to this account is reversed.

PP49 Description of use: When the tax method on the invoice line is set to Payment,  then withheld tax will only be provisionally posted when posting a supplier invoice. At the time the payment is made the preliminary posting will be reversed, and this posting type will allocate the proper account for the withheld tax amount and post it on the credit side. (Compare to PP18 functionality).  

Debit or credit posting:  Payment of normal supplier invoices will result in a credit posting.

PP70 Description of use: The posting type is used to allocate the interest amount applicable to supplier payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Supplier interest cost is posted as a debit posting.

PP71 Description of use: The posting type is used to allocate the fine amount applicable to supplier payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Supplier fine cost is posted as a debit posting.

Supplier Offset

The offset functionality does not create any cash transactions and total amount involved must always balance.

Reverse. Description of use: This is not a real posting type, but it is added here in order to show that postings made at the time of invoice entry will be reversed. In this case the same ledger account as was used in invoice entry (IP1) will be reversed, in order to balance the supplier debt. Also earlier unmatched supplier payments like Payments on Account (PP7), Payments in Advance (PP37) or Parked Payments (PP9) used in a customer payment, will be reversed, in order to balance the customer claim. In supplier offset, this also applies to the unmatched parts of Supplier Checks (PP30) and Bills of Exchange (PP29). Please, note that no information concerning ledger account is thus fetched from posting control.

PP1 Description of use: This posting type is used in order to allocate the right cash account to payment transactions.

Debit or credit posting: When it is a supplier payment it will be a credit posting.

PP2 Description of use: This posting type allocates the proper account for any settlement discounts that are received when paying the supplier.

Debit or credit posting: Since it reduces the amount to pay, it will be a credit posting.

PP5 Description of use: In some countries, when receiving a discount, the tax amount must be reduced correspondingly. This posting type gives the correct account for that.

Debit or credit posting: Since tax originally was posted on the debit side for supplier invoices, it will be reduced as a credit posting.

PP7 Description of use: When paying the supplier unspecified items or just in advance, the payment on account will be posted according to this posting type.

Debit or credit posting: The supplier has received an amount that can be off-set against future invoices. These payments are posted as debits.

PP12 Description of use: When the currency exchange rate of the payment is different to the rate at the time of the invoice entry such that the net result is a currency loss, this posting type sets the proper account for the realized loss.

Debit or credit posting: The loss is posted on the debit side.

PP13 Description of use: When the currency exchange rate is different to the rate at the time of the invoice entry such that the net result is a currency gain, this posting type sets the proper account for the realized gain.

Debit or credit posting: The gain is posted on the credit side.

PP18 Description of use: When the tax method on the invoice line is set to Payment, then tax will only be provisionally posted when doing the preliminary or direct invoice entry. At the time of the payment, the preliminary posting will be reversed and this posting type will allocate the proper account for the tax amount.

Debit or credit posting: Normal supplier invoices are debited.

PP49 Description of use: When the tax method on the invoice line is set to Payment, then withheld tax will only be provisionally posted when posting a supplier invoice. At the time the payment is made the preliminary posting will be reversed, and this posting type will allocate the proper account for the withheld tax amount and post it on the credit side. (Compare to PP18 functionality).  

Debit or credit posting:  Payment of normal supplier invoices will result in a credit posting.

Supplier Rollback - Partial

PP9 Description of use: When making a partial rollback of a payment, the amount can be used for offset against another invoice. Until then, the amount will be posted according to this posting type. It can also occur when paying an unspecified supplier and an unspecified invoice. It is similar to a payment on account, in that the amount can be found and used in the payment proposal or the manual payment.

Debit or credit posting: Normally a debit posting.

Reverse Description of use: The customer ledger account used in the payment voucher will be reversed and re-used.

Supplier Rollback - Complete

Reverse. Description of use: The cash transaction involved in the original payment will be reversed, also the customer ledger account will be reversed and reused. A correction voucher is created. No information is fetched from the posting control.

Mixed Payment

Reverse. Description of use: This is not a real posting type, but it is added here in order to show that postings made at the time of invoice entry will be reversed. In this case the same ledger account as was used in invoice entry (IP1 or IP2) will be reversed, in order to balance the supplier debt or customer claim. Also earlier unmatched payments like Payments on Account (PP7 or PP8), Payments in Advance (PP36 or PP37) or Parked Payments (PP9 or PP10) used in a supplier or customer payment, will be reversed, in order to balance the supplier debt or customer claim. Please, note that no information concerning ledger account is thus fetched from posting control. When cashing checks or bills of exchange, that are open (PP21 or PP26) or were posted to an Interim Cash Account, (PP24 or PP35) the posting to the Open Check/Bill Account or Interim Cash Account is reversed, in order to balance these accounts. And also when a bill of exchange was cashed in advance (PP25), the posting to the Customer BoE Cashed in Advance account when the bill is settled/cashed, is reversed, in order to balance this account. So, no information concerning the Interim Cash Account or the Customer BoE Cashed in Advance account is thus fetched from posting control.

PP1 Description of use: All transaction types. This posting type is thus used for both customer and supplier and general cash transactions in the mixed payment functionality. This posting type is used in order to allocate the right cash account to payment transactions.It is also used for cash transfer counter postings if the Cash Transaction cash transfer method is used for the counter cash account in the cash transfer (no interim posting).

Debit or credit posting: If the Mixed Payment transaction is an incoming cash it will be a debit posting for the Mixed Payment cash account, if the Mixed Payment transaction is an outgoing cash, it will be a credit posting for the Mixed Payment cash account. For the counter cash account in a cash transfer transaction the direction of the cash is reversed.

PP2 Description of use: Supplier Payment, Acknowledge Supplier Payment Order. This posting type allocates the correct account for any settlement discounts that are received when paying the supplier.

Debit or credit posting: Since it reduces the amount to pay, it will be a credit posting.

PP3 Description of use: Customer Payment, Acknowledge Customer Direct debiting. This posting type allocates the correct account for any settlement discount, when receiving a customer payment.

Debit or credit posting: Since it reduces the amount received, it will be a debit posting.

PP4 Description of use: bank fee payment. When some kind of additional fee was charged for the payment, either from the bank or any other payment institution, it will be posted to the correct account according to this posting type.

Debit or credit posting: It will be posted as a cost on the debit side, no matter if it is a customer or supplier payment.

PP5 Description of use: Supplier Payment, Acknowledge Supplier Payment Order. In some countries, when receiving a discount, the tax amount must be reduced correspondingly. This posting type gives the correct account for that.

Debit or credit posting: Since tax originally was posted on the debit side for supplier invoices, it will be reduced as a credit posting.

PP6 Description of use: Customer Payment, Acknowledge Customer Direct debiting. When the customer is given discount and the tax is supposed to be reduced accordingly, this posting type will ensure the correct account is posted to.

Debit or credit posting: Since tax for customer invoices normally is posted as credits, this reduction must be made as a debit.

PP7 Description of use: Supplier Payment, Acknowledge Supplier Payment Order. When the supplier payment is not fully matched with invoices, the payment on account that is created will be posted according to this posting type.

Debit or credit posting: We have sent the supplier an amount that can be offset against future invoices. These payments are posted as debits.

PP8 Description of use: Customer Payment, Acknowledge Customer Direct debiting. When the customer payment is not fully matched with invoices, the payment on account that is created will be posted according to this posting type.

Debit or credit posting: The customer has sent us an amount that can be offset against future invoices. These payments are posted as credits.

PP9 Description of use: Supplier Payment. When making a partial rollback of a payment, the open amount can be used for offset against another invoice or payment. Until then, the amount will be posted according to this posting type. It can also occur when sending an unspecified payment, i.e., when both the supplier and the invoice ID are unknown, this posting type will post it to the correct account.

Debit or credit posting: normally a debit posting.

PP10 Description of use: Customer Payment. When making a partial rollback of a payment, the open amount can be used for offset against another invoice or payment. Until then, the amount will be posted according to this posting type. It can also occur when receiving an unspecified payment, i.e., when both the customer and the invoice ID is unknown, this posting type will post it to the correct account.

Debit or credit posting: normally a credit posting.

PP12 Description of use: Customer Payment, Supplier Payment, Acknowledge Customer Direct debiting, Acknowledge Supplier Payment Order, Cash Supplier Check, Acknowledge Customer Check Cashing. When the currency exchange rate for the payment is different to the rate at the time of the invoice entry, such that the net result is a realized currency loss, this posting type will define the correct account.

Debit or credit posting: The loss is posted on the debit side.

PP13 Description of use: Customer Payment, Supplier Payment, Acknowledge Customer Direct debiting, Acknowledge Supplier Payment Order, Cash Supplier Check, Acknowledge Customer Check Cashing. When the currency exchange rate for the payment is different to the rate at the time of the invoice entry, such that the net result is a realized currency gain, this posting type will define the correct account.

Debit or credit posting: The gain is posted on the credit side.

PP16 Description of use: Supplier Payment. This posting type allocates the proper account for write-off, when sending a supplier payment not big enough to cover an invoice.

Debit or credit posting: Since it reduces the amount sent, it will be a credit posting.

PP17 Description of use: Customer Payment. This posting type allocates the proper account for write-off, when receiving a customer payment not big enough to cover an invoice.

Debit or credit posting: Since it reduces the amount received, it will be a debit posting.

PP18 Description of use: Supplier Payment, Acknowledge Supplier Payment Order. When the tax method on the invoice line is set to Payment, then tax will only be provisionally posted when doing preliminary or direct supplier invoice entry. At the time the payment is made the preliminary posting will be reversed, and this posting type will allocate the proper account for the tax amount.

Debit or credit posting: Payment of normal supplier invoices will result in a debit posting.

PP19 Description of use: Customer Payment, Acknowledge Customer Direct debiting. When the tax method on the invoice line is set to Payment, then tax will only be provisionally posted when doing the original invoice entry. At the time of the payment, the preliminary posting will be reversed and this posting type will allocate the proper account for the tax amount.

Debit or credit posting: Payment of normal customer invoices will result in a credit posting.

PP22 Description of use: Customer Payment, Supplier Payment, Direct Cash Payment. For a customer payment, this posting will be created in the company receiving the payment as an inter company accounts payable due to the affiliated company whose customer invoice was cleared in the payment. For a supplier payment, this posting will be created in the affiliated company, not in the company processing the supplier payment. When the supplier payment is created, the affiliated company incurs a debt to the company paying the invoice.  This is the inter company accounts payable that is created. For a direct cash payment using a mixed payment, this posting will be created in the company processing the payment as an inter-company accounts payable due to the affiliated company if, the manual posting creates revenues or liabilities in the affiliated company. For a direct cash payment which is created with the manual posting costs or claims in the affiliated company, the inter company accounts payable is created in the affiliated company.

Debit or credit posting: This will be a credit posting.

PP23 Description of use: Customer Payment, Supplier Payment, Direct Cash Payment. For a customer payment, this posting will be created in the affiliated company, not in the company processing the customer payment.  When the customer payment is created, the affiliated company will have a claim from the company paying the invoice. This is the inter company accounts receivable that is created. For a supplier payment, this posting will be created in the company making the payment as an inter company accounts receivable due from the affiliated company whose invoice was cleared by the payment. For a direct cash payment using a mixed payment, this posting will be created in the affiliated company as an inter-company accounts receivable if, the manual posting creates revenues or liabilities in the affiliated company. For a direct cash payment which is created with the manual posting cost or claims in the affiliated company, the inter-company accounts receivable posting is created in the company, making the payment.

Debit or credit posting: This will be a debit posting.

PP33 Description of use: In the case when a supplier debt, or part of, is written off and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account is derived.

Debit or credit posting: Since tax for supplier invoices normally is posted as debits, this reduction must be made as a credit.

PP34 Description of use: In the case when a customer claim, or part of, is written off and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account is derived.

Debit or credit posting: Since tax for customer invoices normally is posted as credits, this reduction must be made as a debit.

PP36 Description of use: customer payment. When a customer payment is received in advance, the payment will not be matched against an invoice.  At some point in the future, the advance payment can be matched to an invoice.

Debit or credit posting:  Credit posting when entered during a customer receipt.  When matched to an invoice, the previous posting to this account is reversed.

PP37 Description of use: supplier payment. When we send a  payment in advance to a supplier, the payment will not be matched against an invoice.  At some point in the future, the advance payment can be matched to an invoice.

Debit or credit posting:  Debit posting when the payment is created.  When matched to an invoice, the previous posting to this account is reversed.

PP38 Description of use: Customer Payment. When the customer pays in advance, and tax has to be reported for advance payments, the tax will be posted according to this posting type.

Debit or credit posting: A normal customer payment in advance will, when entered, result in a credit posting. When matched to an invoice, the previous posting to this account is reversed.

PP39 Description of use: supplier payment. When creating a supplier payment in advance, and tax has to be reported for advance payments, the tax will be posted according to this posting type.

Debit or credit posting: A normal supplier payment in advance will, when entered, result in a debit posting. When matched to an invoice, the previous posting to this account is reversed.

PP40 Description of use: customer payment. When the customer pays in advance, and tax has to be reported for advance payments, this posting type is used for a contra-account for the tax posting (PP38).

Debit or credit posting: A normal customer payment in advance will result in a debit posting. When matched to an invoice, the previous posting to this account is reversed.

PP41 Description of use: supplier payment. When creating a supplier payment in advance, and tax has to be reported for advance payments, this posting type is used for a contra-account for the tax posting (PP39).

Debit or credit posting: A normal customer payment in advance will result in a credit posting. When matched to an invoice, the previous posting to this account is reversed.

PP42 Description of use: customer payment. When deductions are made in a customer payment, the deduction amount is separately posted. This posting type allocates the correct account for any deduction made by the customer, when receiving a customer payment.

Debit or credit posting: debit posting when the customer payment is created.

PP43 Description of use: customer payment. When deductions are made in a customer payment, the deduction amount is separately posted. In some countries, the tax amount must be reduced correspondingly. This posting type gives the correct account for that.

Debit or credit posting: Since tax originally was posted on the credit side for customer invoices, it will be reduced as a debit posting.

PP44 Description of use: direct cash payment. When making a cash payment including tax, this account is used to post the tax. Cash account is credited.

Debit or credit posting: Debit posting when the customer payment is created.

PP45 Description of use: direct cash payment. When receiving a cash payment including tax, this account is used to post the tax. Cash account is debited.

Debit or credit posting: Credit posting when the customer payment is created.

PP46 Description of use: direct cash payment. This posting type is used only for outgoing cash payments, and only for calculation purposes, (See also PP47). It is used when making a cash payment where tax is not included in the payment, (e.g., when purchasing from within the EEC), but must be reported for tax declaration purposes. Tax is calculated and posted on the debit side to this account and on the credit side to an account according to PP47. The reason is thus only for reporting purposes.

Debit or credit posting: Debit posting when the supplier payment is created

PP47 Description of use: direct cash payment. This posting type is used only for outgoing cash payments, and only for calculation purposes, (See also PP46). It is used when making a cash payment where tax is not included in the payment, (e.g., when purchasing from within the EEC), but must be reported for tax declaration purposes. Tax is calculated and posted on the credit side to this account and on the debit side to an account according to PP46. The reason is thus only for reporting purposes.

Debit or credit posting: Credit posting when the supplier payment is created.

PP49 Description of use: When the tax method on the invoice line is set to Payment,  then withheld tax will only be provisionally posted when posting a supplier invoice. At the time the payment is made the preliminary posting will be reversed, and this posting type will allocate the proper account for the withheld tax amount and post it on the credit side. (Compare to PP18 functionality).  

Debit or credit posting:  Payment of normal supplier invoices will result in a credit posting.

PP69 Description of use: The posting type is used to allocate the fine amount applicable to customer payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Customer fine revenue is posted as a credit posting.

PP70 Description of use: The posting type is used to allocate the interest amount applicable to supplier payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Supplier interest cost is posted as a debit posting.

PP71 Description of use: The posting type is used to allocate the fine amount applicable to supplier payments when payments are made after the due date for the payment has passed.

Debit or credit posting: Supplier fine cost is posted as a debit posting.

PP77 Description of use: This posting type is used to define the interim posting for a cash transfer counter account. 

Debit or credit posting: Debit posting if an outgoing cash transfer is entered for a Mixed Payment or a Cash Box cash account which is an incoming cash transfer for the counter cash account. Credit posting if an incoming cash transfer is entered for a Mixed Payment or a Cash Box cash account which is an outgoing cash transfer for the counter cash account.

 

5. IFS/Fixed Assets

5.1 IFS/Fixed Assets - Existing Posting Types

Posting Type Description Requires Ledger Account
FAP0 Posting Without Posting Control, Fixed Assets No
FAP1 Imported Acquisition Value No
FAP2 Counter Posting Acquisition Value No
FAP3 Accumulated Depreciation Balance No (Yes recommended)
FAP4 Accumulated Depreciation Counter Posting No
FAP5 Depreciation, Cost Accounting No (Yes recommended)
FAP6 Depreciation, Balance Accounting No (Yes recommended)
FAP7 Acquisition value, Counter Posting in Sale Transaction No
FAP8 Accumulated Depreciation, Counter Posting in Sale Transaction No
FAP9 Sales Value Income No
FAP10 Sales Value Interim Posting No
FAP11 Acquisition value, Counter Posting in Scrap Transaction No
FAP12 Accumulated Depreciation, Counter Posting in Scrap Transaction No
FAP13 Increase of Acquisition Value, Counter Posting, Acquisition Value No
FAP14 Increase of Add Investment, Counter Posting, Acquisition Value No
FAP15 Decrease of Net Value, Revenue Accounting No
FAP16 Change Net Value, Balance Accounting No
FAP17 Adjustment Depreciation, Cost Accounting No
FAP18 Adjustment Depreciation, Balance Accounting No
FAP19 Scrap Pool Object, Counter Posting, Acquisition Value No
FAP20 Scrap Pool Object, Counter Posting, Accumulated Depreciation No
FAP21 Import Pool Object, Acquisition value No
FAP22 Import Pool Object, Counter Posting, Acquisition value No
FAP23 Import Pool Object, Accumulated Depreciation, Balance Accounting No
FAP24 Import Pool Object, Counter Posting, Accumulated Depreciation No
FAP25 Sale, Net Value Posting, Cost Account No
FAP26 Scrap, Net Value Posting, Cost Account No
FAP27 Scrap Pool Object, Net Value Posting, Cost Account No
FAP28 Decrease of Acquisition Value, Counter Posting, Acquisition Value No
FAP29 Decrease of Add Investment, Counter Posting, Acquisition Value No
FAP30 Increase of Net Value, Revenue Accounting No
FAP31 Import, Change Net Value, Balance Accounting No
FAP32 Import Pool Object, Change Net Value, Balance Accounting No
FAP33 Import Pool Object, Change Net Value, Balance Accounting No
FAP34 Import Pool Object, Counter Posting, Change Net Value No
FAP35 Profit from Sale No
FAP36 Profit from Sale, Counter Posting No
FAP37 Loss from Sale No
FAP38 Loss from Sale, Counter Posting No
FAP39 Acquisition Value Adjustment per Book, Increase No
FAP40 Acquisition Value Adjustment per Book, Increase, Counter Posting Import No
FAP41 Acquisition Value Adjustment per Book, Decrease No
FAP42 Acquisition Value Adjustment per Book, Decrease, Counter Posting Import No
FAP43 Sale, Counter Posting, Acquisition Value Adjustment per Book, Increase No
FAP44 Sale, Counter Posting, Acquisition Value Adjustment per Book, Decrease No
FAP45 Scrap, Counter Posting, Acquisition Value Adjustment per Book, Increase No
FAP46 Scrap, Counter Posting, Acquisition Value Adjustment per Book, Decrease No
FAP47 Acquisition Value Adjustment per Book, Increase, Counter Posting Addition No
FAP48 Acquisition Value Adjustment per Book, Decrease, Counter Posting Addition No
FAP49 Acquisition Value Adjustment per Book, Increase, Counter Posting Appreciation No
FAP50 Acquisition Value Adjustment per Book, Decrease, Counter Posting Appreciation No
FAP74 Lease Accounting, Recognition, Right-of-use Asset No
FAP75 Lease Accounting, Recognition, Lease Liability No (Yes recommended)
FAP76 Lease Accounting, Counter Posting, Lease Payments Due No
FAP77 Lease Accounting, Interest Expense No
FAP78 Lease Accounting, Lease Expense No
FAP79 Lease Accounting, ROU Asset-Amortization No
FAP80 Lease Accounting, Counter Posting, Termination No
FAP81 Lease Accounting, Lease Liability, Termination No (Yes recommended)
FAP82 Lease Accounting, ROU Asset - Amortization, Termination No
FAP83 Lease Accounting, Termination Gain No
FAP84 Lease Accounting, Counter Posting, Termination Gain No
FAP85 Lease Accounting, Termination Loss No
FAP86 Lease Accounting, Counter Posting, Termination Loss No
FAP87 Lease Accounting, Currency Rate Difference – Gain No
FAP88 Lease Accounting, Counter Posting, Currency Rate Difference – Gain No
FAP89 Lease Accounting, Currency Rate Difference – Loss No
FAP90 Lease Accounting, Counter Posting, Currency Rate Difference – Loss No
FAP91 Lease Accounting, Acquisition-Value Adjustment No
FAP92 Lease Accounting, Counter Posting, Acquisition-Value Adjustment No


5.2 IFS/Fixed Assets - Available Control Types

Control Type Description Data Controlled by
AC1 Fixed Value IFS Accounting Rules
AC2 Pre-posting (Not available for Code part "A", except for posting types FAP1, FAP21, FAP39, FAP41) IFS Accounting Rules
AC5 User Group IFS Accounting Rules
FAC2 Object Group IFS Fixed Assets
FAC3 Book IFS Fixed Assets
FAC4 Transaction Reason IFS Fixed Assets
FAC5 Contract Type IFS Fixed Assets
AC21 Voucher Type IFS Accounting Rules
IC4 Supplier Group IFS Invoice

5.3 IFS/Fixed Assets - Allowed Combinations of Posting Types and Control Types

Posting Type Description AC1 AC2 AC5 AC8 AC21 FAC2 FAC3 FAC4 FAC5 IC1
FAP0 Posting Without Posting Control, Fixed Assets                    
FAP1 Imported Acquisition Value X X X     X        
FAP2 Counter Posting Acquisition Value X X X     X   X    
FAP3 Accumulated Depreciation Balance X X X     X X      
FAP4 Accumulated Depreciation Counter Posting X X X     X X X    
FAP5 Depreciation, Cost Accounting X X X     X X      
FAP6 Depreciation, Balance Accounting X X X     X X      
FAP7 Acquisition value, Counter Posting in Sale Transaction X X X     X   X    
FAP8 Accumulated Depreciation, Counter Posting in Sale Transaction X X X     X   X    
FAP9 Sales Value Income X X X     X   X    
FAP10 Sales Value Interim Posting X X X     X        
FAP11 Acquisition value, Counter Posting in Scrap Transaction X X X     X   X    
FAP12 Accumulated Depreciation, Counter Posting in Scrap Transaction X X X     X   X    
FAP13 Change Acquisition Value, Counter Posting, Acq Value X X X     X   X    
FAP14 Add Investment, Counter Posting, Acq Value X X X     X   X    
FAP15 Change Net Value, Cost Accounting X X X     X X X    
FAP16 Change Net Value, Balance Accounting X X X     X X X    
FAP17 Adjustment Depreciation, Cost Accounting X             X    
FAP18 Adjustment Depreciation, Balance Accounting X                  
FAP19 Scrap Pool Object, Counter Posting, Acquisition Value X X X     X   X    
FAP20 Scrap Pool Object, Counter Posting, Accumulated Depreciation X X X     X   X    
FAP21 Import Pool Object, Acquisition value X X X     X        
FAP22 Import Pool Object, Counter Posting, Acquisition value X X X     X   X    
FAP23 Import Pool Object, Accumulated Depreciation, Balance Accounting X X X     X X      
FAP24 Import Pool Object, Counter Posting, Accumulated Depreciation X X X     X X X    
FAP25 Sale, Net Value Posting, Cost Account X X X     X X X    
FAP26 Scrap, Net Value Posting, Cost Account X X X     X X X    
FAP27 Scrap Pool Object, Net Value Posting, Cost X X X     X X X    
FAP28 Decrease of Acquisition Value, Counter Posting, Acquisition Value X X X     X   X    
FAP29 Decrease of Add Investment, Counter Posting, Acquisition Value X X X     X   X    
FAP30 Increase of Net Value, Revenue Accounting X X X     X X X    
FAP31 Import, Change Net Value, Balance Accounting X X X     X X X    
FAP32 Import, Counter Posting, Change Net Value X X X     X X X    
FAP33 Import Pool Object, Change Net Value, Balance Accounting X X X     X X X    
FAP34 Import Pool Object, Counter Posting, Change Net Value X X X     X X X    
FAP35 Profit from Sale X X       X X X    
FAP36 Profit from Sale, Counter Posting X X       X X X    
FAP37 Loss from Sale X X       X X X    
FAP38 Loss from Sale, Counter Posting X X       X X X    
FAP39 Acquisition Value Adjustment per Book, Increase X X X     X X X    
FAP40 Acquisition Value Adjustment per Book, Increase, Counter Posting Import X X X     X X X    
FAP41 Acquisition Value Adjustment per Book, Decrease X X X     X X X    
FAP42 Acquisition Value Adjustment per Book, Decrease, Counter Posting Import X X X     X X X    
FAP43 Sale, Counter Posting, Acquisition Value Adjustment per Book, Increase X X X     X X X    
FAP44 Sale, Counter Posting, Acquisition Value Adjustment per Book, Decrease X X X     X X X    
FAP45 Scrap, Counter Posting, Acquisition Value Adjustment per Book, Increase X X X     X X X    
FAP46 Scrap, Counter Posting, Acquisition Value Adjustment per Book, Decrease X X X     X X X    
FAP47 Acquisition Value Adjustment per Book, Increase, Counter Posting Addition X X X     X X X    
FAP48 Acquisition Value Adjustment per Book, Decrease, Counter Posting Addition X X X     X X X    
FAP49 Acquisition Value Adjustment per Book, Increase, Counter Posting Appreciation X X X     X X X    
FAP50 Acquisition Value Adjustment per Book, Decrease, Counter Posting Appreciation X X X     X X X    
FAP74 Lease Accounting, Recognition, Right-of-use Asset X X X     X     X  
FAP75 Lease Accounting, Recognition, Lease Liability X X X   X       X X
FAP76 Lease Accounting, Counter Posting, Lease Payments Due X X X   X       X X
FAP77 Lease Accounting, Interest Expense X X X     X     X  
FAP78 Lease Accounting, Lease Expense X X X     X     X  
FAP79 Lease Accounting, ROU Asset-Amortization X X X     X     X  
FAP80 Lease Accounting, Counter Posting, Termination X X X   X X   X X X
FAP81 Lease Accounting, Lease Liability, Termination X X X   X       X X
FAP82 Lease Accounting, ROU Asset - Amortization, Termination X X X     X     X  
FAP83 Lease Accounting, Termination Gain X X X   X X   X X X
FAP84 Lease Accounting, Counter Posting, Termination Gain X X X   X X   X X X
FAP85 Lease Accounting, Termination Loss X X X   X X   X X X
FAP86 Lease Accounting, Counter Posting, Termination Loss X X X   X X   X X X
FAP87 Lease Accounting, Currency Rate Difference – Gain X X X   X X     X X
FAP88 Lease Accounting, Counter Posting, Currency Rate Difference – Gain X X X   X X   X X X
FAP89 Lease Accounting, Currency Rate Difference – Loss X X X   X X     X X
FAP90 Lease Accounting, Counter Posting, Currency Rate Difference – Loss X X X   X X   X X X
FAP91 Lease Accounting, Acquisition-Value Adjustment X X X   X X     X  
FAP92 Lease Accounting, Counter Posting, Acquisition-Value Adjustment X X X   X X   X X X

Note: The control type AC2, Pre-posting, is not available for code part A, except for the posting types FAP1 (Imported Acquisition Value), FAP21 (Import Pool Object, Acquisition value), FAP39 (Acquisition Value Adjustment per Book, Increase) and FAP41 (Acquisition Value Adjustment per Book, Decrease),

5.4 IFS/Fixed Assets - Connections between Posting Types and System Events

Note:  If more than one book is used in Fixed Assets the postings must be capable of being differentiated per book in the ledger(s) to create the respective balance sheets and income statements. In IFS/Fixed Assets it is possible to connect a specific voucher type to a FA Book. If a specific voucher type is connected to a book, this voucher type will be used for book specific postings (like depreciations or adjustments). The voucher type controls for which ledger(s) the vouchers will be created. If separate ledgers are used for all books, the same code string can be used for transactions of different books, as the vouchers for the different books (e.g. the depreciations for the different books) are transferred to different ledgers. If no separate ledgers are used for book specific transactions and several books are set up to create accountings, posting control must be set up in such a way that book specific codes strings are created for all book-specific transactions. This can be achieved by using control type FAC3 Book.

FAP0 Description of use: This is a posting type that looks into previously made transactions and reverses the account used. An example could be when an object is sold, and the acquisitions value is going to be reversed. The posting control uses the account for acquisition and reverses the value.

Debit or credit posting: It is always dependent on the type of event.

FAP1 Description of use: Fixed Assets/Functions/Posting Import Transactions. When posting the import transactions, the acquisition account is allocated according to this posting type.

Debit or credit posting: Acquisitions are posted as debits.

FAP2 Description of use: Fixed Assets/Functions/Posting Import Transactions. This posting type allocates the counter posting to FAP1. This account could be the one used previously, before the object was imported.

Debit or credit posting: This posting reduces the previous value of the object, and is thus a credit posting.

FAP3 Description of use: Fixed Assets/Functions/Posting Import Transactions. All depreciation that has been made on the object is cumulated to the account that this posting type allocates.

Debit or credit posting: Credit postings since value is reduced.

FAP4 Description of use: Fixed Assets/Functions/Posting Import Transactions. Counter posting to FAP3.

Debit or credit posting: debit postings.

FAP5 Description of use: Fixed Assets/Depreciation Proposal/Overview and Details, right mouse button option Post. A depreciation proposal that is confirmed is being posted on right-clicking and then clicking Post. This posting type allocates the proper account.

Debit or credit posting: debit postings.

FAP6 Description of use: Fixed Assets/Depreciation Proposal/Overview and Details, right-click and then click Post. When posting the cost for the depreciation this posting type also allocates a counter posting, normally a loss of value of the asset.

Debit or credit posting: Credit posting since value is reduced.

FAP7 Description of use: Fixed Assets/Objects/Object, right-click and then click Make Sale. This posting type sets the proper account for counter posting of acquisition value in sale transaction. When the object is sold, the acquisition value is reversed and a counter posting is made on an account, could be cost of sold fixed assets.

Debit or credit posting: debit posting.

FAP8 Description of use: Fixed Assets/Objects/Object, right-click and then click Make Sale. This posting type sets the proper account for counter posting of accumulated depreciation in sale transaction. When the object is sold, all depreciation done is reversed and a counter posting is made on an account, could be cost of sold fixed assets, could be same as FAP7.

Debit or credit posting: credit posting.

FAP9 Description of use: Fixed Assets/Objects/Object, right-click and then click Make Sale. When an object is sold, the revenue from the sale is posted according to this posting type.

Debit or credit posting: credit posting.

FAP10 Description of use: Fixed Assets/Objects/ Object, right-click and then click Make Sale. When an object is sold and posted to a revenue account, this posting type sets the proper counter posting for the revenue.

Debit or credit posting: debit posting.

FAP11 Description of use: Fixed Assets/Objects/Object, right-click and then click Make Scrap. This posting type sets the proper account for counter posting of acquisition value in scrap transaction. When the object is scrapped, the acquisition value is reversed and a counter posting is made on an account. E.g., The cost of scrapped fixed assets.

Debit or credit posting: debit posting.

FAP12 Description of use: Fixed Assets/Objects/Object, right-click and then click Make Scrap. This posting type sets the proper account for counter posting of accumulated depreciation in scrap transaction. When the object is scrapped, all depreciation done is reversed and a counter posting is made on an account, could be cost of scrapped fixed assets, could be same as FAP11.

Debit or credit posting: credit posting.

FAP13 Description of use: Fixed Assets/Object Operation/Change Object Value, right-click and then click Change Acquisition Value. This posting type is used to set the proper account for the counter posting of an increase in the acquisition value when the acquisition value of a fixed assets object is changed.

Debit or credit posting: credit posting

FAP14 Description of use: Fixed Assets/Object Operation/Change Object Value, right-click and then click Add Investment.  This posting type is used to set the proper account for the counter posting of an additional investment in a fixed assets object when the additional amount invested is positive.

Debit or credit posting: credit posting

FAP15 Description of use: Fixed Assets/Object Operation/Change Object Value, right-click and then click Change Net Value. This posting type is used to set the proper account to post a decrease in the net value of a fixed assets object.

Debit or credit posting: credit posting

FAP16 Description of use: Fixed Assets/Object Operation/Change Object Value, right-click and then click Change Net Value. This posting type sets the proper account for the posting of accumulated depreciation in a change net value transaction. When the net value of an object is changed, it is changed for one book only.

Debit or credit posting: Credit posting when the value of the asset goes down and debit when the value of the asset goes up.  A correction voucher is created when the value of the asset increases.

FAP25 Description of use: Fixed Assets/Objects/Object, right-click and then click Sell Object. This posting type is used to set the proper cost account to which the net value of a fixed asset object being sold should be posted. Only fixed asset object transactions for which accounting transactions will be created in books that are connected to the disposal posting method Net Cost will be posted using this posting type.

Debit or credit posting: debit posting

FAP26 Description of use: Fixed Assets/Objects/Object, right-click and then click Scrap Object. This posting type is used to set the proper cost account to which the net value of a fixed asset object being scrapped should be posted. Only fixed asset object transactions for which accounting transactions will be created in books that are connected to the disposal posting method net cost will be posted using this posting type.

Debit or credit posting: debit posting

FAP27 Description of use: Fixed Assets/Objects/Object, right-click and then click Scrap Object. This posting type is used to set the proper cost account to which the net value of a routable pool object being scrapped should be posted. Only fixed asset object transactions for which accounting transactions will be created in books that are connected to the disposal posting method will be posted using this posting type.

Debit or Credit posting: debit posting

FAP28 Description of use: Fixed Assets/Object Operation/Change Object Value, right-click and then click Change Acquisition Value. This posting type is used to set the proper account for the counter posting of a decrease in the acquisition value when the acquisition value of a fixed assets object is changed.

Debit or credit posting: debit posting

FAP29 Description of use: Fixed Assets/Object Operation/Change Object Value, right -click and then click Add Investment. This posting type is used to set the proper account for the counter posting of an additional investment in a fixed assets object when the additional amount invested is negative.

Debit or credit posting: debit posting

FAP30 Description of use: Fixed Assets/Object Operation/Change Object Value, right-click and then click Change Net Value. This posting type is used to set the proper account to post an increase in the net value of a fixed assets object.

Debit or credit posting: debit posting

FAP31 Description of use: Fixed Assets/Functions/Posting Import Transactions. This posting type is used to set the proper account to post the accumulated depreciation entered for a fixed assets object at the time of importing it. Only accumulated depreciation amounts that are entered with transaction reasons for which the system-defined check box is not selected in the Transaction Reasons window will be posted using this posting type.

Debit or credit posting: credit posting

FAP32 Description of use: Fixed Assets/Functions/Posting Import Transactions. This posting type is used to set the proper account for the counter posting of accumulated depreciation entered for a fixed assets object at the time of importing it. Only accumulated depreciation amounts that are entered with transaction reasons for which the System Defined check box is not selected in the Transaction Reasons window will be posted using this posting type.

Debit or credit posting: debit posting

FAP33 Description of use: Fixed Assets/Functions/Posting Import Transactions. This posting type is used to set the proper account to post the accumulated depreciation entered for a routable pool object at the time of importing it. Only accumulated depreciation amounts that are entered with transaction reasons for which the System Defined check box is not selected in the Transaction Reasons window will be posted using this posting type.

Debit or credit posting: credit posting

FAP34 Description of use: Fixed Assets/Functions/Posting Import Transactions. This posting type is used to set the proper account for the counter posting of accumulated depreciation entered for a routable pool object at the time of importing it. Only accumulated depreciation amounts that are entered with transaction reasons for which the System Defined check box is not selected in the Transaction Reasons window will be posted using this posting type.

Debit or credit posting: debit posting

FAP35 Description of use: Fixed Assets/Objects/Object, right-click and click Make Sale. If the the option of posting profit and loss separately is selected for the involved fixed assets books, this posting type will be used for the profit posting.

Debit or credit posting: credit posting.

FAP36 Description of use: Fixed Assets/Objects/Object, right-click and click Make Sale. If the the option of posting profit and loss separately is selected for the involved fixed assets books, this posting type will be used for the counter posting of the profit posting.

Debit or credit posting: debit posting.

FAP37 Description of use: Fixed Assets/Objects/Object, right-click and click Make Sale. If the the option of posting profit and loss separately is selected for the involved fixed assets books, this posting type will be used for the loss posting.

Debit or credit posting: debit posting.

FAP38 Description of use: Fixed Assets/Objects/ Object, right-click and click Make Sale. If the the option of posting profit and loss separately is selected for the involved fixed assets books, this posting type will be used for the counter posting of the loss posting.

Debit or credit posting: credit posting.

FAP39 Description of use: Fixed Assets/Object, right-click and click Import Object or Acquisition Value Adjustment per Book. This posting type is used to set the accurate  code string for the posting of book-specific increases of the acquisition value of an object both during the import of an object as well as for active objects. The account should be the acquisition account of the object or (if several books are kept in one ledger) a book-specific account for acquisition value adjustments.

A book-specific voucher type will be used for this posting type if the FA book is connected with a specific voucher type.

Debit or credit posting: debit posting.

FAP40 Description of use: Fixed Assets/Object, right-click and click Import Object. This posting type is used to set the accurate code string for the counter-posting for book-specific increases of the acquisition value of an object during the import of an object. The account is usually an interim account like the FAP2 account.

A book-specific voucher type will be used for this posting type if the FA book is connected with a specific voucher type.

Debit or credit posting: credit posting.

FAP41 Description of use: Fixed Assets/Object, right-click and click Import Object or Acquisition Value Adjustment per Book. This posting type is used to set the accurate  code string for the posting of book-specific decreases of the acquisition value of an object both during the import of an object as well as for active objects. The account should be the acquisition account of the object or (if several books are kept in one ledger) a book-specific account for acquisition value adjustments.

A book-specific voucher type will be used for this posting type if the FA book is connected with a specific voucher type.

Debit or credit posting: credit posting.

FAP42 Description of use: Fixed Assets/Object, right-click and click Import Object. This posting type is used to set the accurate code string for the counter-posting to book-specific decreases of the acquisition value of an object during the import of an object. The account is usually an interim account like the FAP2 account.

A book-specific voucher type will be used for this posting type if the FA book is connected with a specific voucher type.

Debit or credit posting: debit posting.

FAP43 Description of use: Fixed Assets/Object, right-click and click Sell Object. This posting type is used to set the accurate  code string for the counter-posting to the reversal of book-specific increases of the acquisition value of an object when the object is sold, e.g. the code string for the book value/costs of sold fixed assets (like the FAP7 code string or a book-specific equivalent).

A book-specific voucher type will be used for this posting type if the FA book is connected to a specific voucher type.

Debit or credit posting: debit posting.

FAP44 Description of use: Fixed Assets/Object, right-click and click Sell Object. This posting type is used to set the accurate code string for the counter-posting to the reversal of book-specific decreases of the acquisition value of an object when the object is sold, e.g. the code string for the book value/costs of sold fixed assets (like the FAP7 code string or a book-specific equivalent).

A book-specific voucher type will be used for this posting type if the FA book is connected with a specific voucher type.

Debit or credit posting: credit posting.

FAP45 Description of use: Fixed Assets/Object, right-click and click Scrap Object. This posting type is used to set the counter posting code string to the reversal of book-specific increases of the acquisition value when the object is scrapped. E.g.., the code string for the book specific values of scrapped fixed assets. This is similar to the reversal of general acquisition value using  FAP 11 when scrapping an object.

A book-specific voucher type will be used for this posting type if the FA book is connected with a specific voucher type.

Debit or credit posting: debit posting.

FAP46 Description of use: Fixed Assets/Object, right-click and click Scrap Object. This posting type is used to set the counter posting code string to the reversal of book-specific decreases of the acquisition value when the object is scrapped. E.g.., the code string for the book specific values of scrapped fixed assets. This is similar to the reversal of general acquisition value using  FAP 11 when scrapping an object.

A book-specific voucher type will be used for this posting type if the FA book is connected to a specific voucher type.

Debit or credit posting: credit posting.

FAP47 Description of use: Fixed Assets/Object, right-click and click Acquisition Value Adjustment per Book. This posting type is used to set the accurate code string for the counter-posting for book-specific increases of the acquisition value for an active object if the adjustment is of type Addition.

A book-specific voucher type will be used for this posting type if the FA book is connected to a specific voucher type.

Debit or credit posting: credit posting.

FAP48 Description of use: Fixed Assets/Object, right-click and click Acquisition Value Adjustment per Book. This posting type is used to set the accurate  code string for the counter-posting to book-specific decreases of the acquisition value for an active object if the adjustment is of type Addition.

A book-specific voucher type will be used for this posting type if the FA book is connected to a specific voucher type.

Debit or credit posting: debit posting.

FAP49 Description of use: Fixed Assets/Object, right-click and click Acquisition Value Adjustment per Book. This posting type is used to set the accurate code string for the counter-posting for book-specific increases of the acquisition value for an active object if the adjustment is of type Appreciation.

A book-specific voucher type will be used for this posting type if the FA book is connected to a specific voucher type.

Debit or credit posting: credit posting.

FAP50 Description of use: Fixed Assets/Object, right-click and click Acquisition Value Adjustment per Book. This posting type is used to set the accurate code string for the counter-posting to book-specific decreases of the acquisition value for an active object if the adjustment is of type Appreciation.

A book-specific voucher type will be used for this posting type if the FA book is connected with a specific voucher type.

Debit or credit posting: debit posting.

FAP74 Description of use: Fixed Assets/Lease Accounting, right-click and then click Create Recognition Posting. When creating the recognition postings, the acquisition account is allocated according to this posting type.

Debit or credit posting: debit posting when the asset value increases and credit posting when the object value decreases.

FAP75 Description of use: Fixed Assets/Lease Accounting, right-click and then click Create Recognition Posting. When creating the recognition postings, the lease liability account is allocated according to this posting type.

Debit or credit posting: credit posting when the lease liability increases and debit posting when the lease liability decreases.

FAP76 Description of use: Fixed Assets/Lease Payable Accounting, this posting type is used to set the proper account for posting the  lease installment due amount.

Debit or credit posting: credit postings.

FAP77 Description of use: Fixed Assets/Lease Periodical Accounting, this posting type is used to set the proper cost account for lease interest expense at the time of allocating the lease interest expense periodically.

Debit or credit posting: debit postings.

FAP78 Description of use: Fixed Assets/Lease Periodical Accounting, this posting type is used to set the proper account for lease expense at the time of allocating the lease installment amount periodically.

Debit or credit posting: debit postings.

FAP79 Description of use: Fixed Assets/Lease Periodical Accounting, this posting type is used to set the proper account for the periodical amortization of the Right-of-use asset.

Debit or credit posting: credit posting

FAP80 Description of use: Fixed Assets/Lease Periodical Accounting, right-click and then click Terminate Lease Contract or Acquire Lease Asset. This posting type sets the proper account for counter posting of acquisition value, lease creditor, accumulated depreciation, right of use asset amortization and purchase price of the lease asset acquisition at the time of lease termination and lease asset acquisition.

Debit or credit posting: Debit or credit postings depending on the above mentioned counter postings.

FAP81 Description of use: Fixed Assets/Lease Periodical Accounting, right-click and then click Terminate Lease Contract or Acquire Lease Asset. This posting type sets the proper account to reverse the lease liability at the lease contract termination, could be same account as in FAP75.

Debit or credit posting: Debit postings.

FAP82 Description of use: Fixed Assets/Lease Periodical Accounting, right-click and then click Terminate Lease Contract or Acquire Lease Asset. This posting type sets the proper account to reverse the Right-of-Use asset – Amortization at the lease contract termination, could be same account as in FAP79.

Debit or credit posting: Debit postings.

FAP83 Description of use: Fixed Assets/Lease Periodical Accounting, right-click and then click Terminate Lease Contract or Acquire Lease Asset. This posting type sets the proper account for lease contract termination gain.

Debit or credit posting: Credit postings.

FAP84 Description of use: Fixed Assets/Lease Periodical Accounting, right-click and then click Terminate Lease Contract or Acquire Lease Asset. This posting type sets the proper account for counter posting of lease contract termination gain, could be same account as in FAP80.

Debit or credit posting: Debit postings.

FAP85 Description of use: Fixed Assets/Lease Periodical Accounting, right-click and then click Terminate Lease Contract or Acquire Lease Asset. This posting type sets the proper account for lease contract termination loss.

Debit or credit posting: Debit postings.

FAP86 Description of use: Fixed Assets/Lease Periodical Accounting, right-click and then click Terminate Lease Contract or Acquire Lease Asset. This posting type sets the proper account for counter posting of lease contract termination loss, could be same account as in FAP80.

Debit or credit posting: Credit postings.

FAP87 Description of use: Fixed Assets/Lease Periodical Accounting, right-click and then click Terminate Lease Contract or Acquire Lease Asset. This posting type sets the proper account for currency gain pertaining to the lease liability at the lease contract termination.

Debit or credit posting: Credit postings.

FAP88 Description of use: Fixed Assets/Lease Periodical Accounting, right-click and then click Terminate Lease Contract or Acquire Lease Asset. This posting type sets the proper account for counter posting of for currency gain pertaining to the lease liability at the lease contract termination, could be same account as in FAP80.

Debit or credit posting: Debit postings.

FAP89 Description of use: Fixed Assets/Lease Periodical Accounting, right-click and then click Terminate Lease Contract or Acquire Lease Asset. This posting type sets the proper account for currency loss pertaining to the lease liability at the lease contract termination.

Debit or credit posting: Debit postings.

FAP90 Description of use: Fixed Assets/Lease Periodical Accounting, right-click and then click Terminate Lease Contract or Acquire Lease Asset. This posting type sets the proper account for counter posting of for currency loss pertaining to the lease liability at the lease contract termination, could be same account as in FAP80.

Debit or credit posting: Credit postings.

FAP91 Description of use: Fixed Assets/Lease Periodical Accounting, right-click and then click Acquire Lease Asset. This posting type sets the proper account for acquisition value adjustment of the acquired lease asset at the lease contract termination, could be same account as in FAP74.

Debit or credit posting: Depending on the purchase price incurred when acquiring the lease asset and the lease liability adjusted for the respective currency difference, it can be either Debit or Credit.

FAP92 Description of use: Fixed Assets/Lease Periodical Accounting, right-click and then click Acquire Lease Asset. This posting type sets the proper account for counter posting acquisition value adjustment for the acquired lease asset at the at the lease contract termination, could be same account as in FAP80.

Debit or credit posting: Depending on the purchase price incurred when acquiring the lease asset and the lease liability adjusted for the respective currency difference, it can be either Debit or Credit.

5.5 IFS/Fixed Assets - Business Events

Import of Object

FAP1 Description of use: When posting the import transactions, the acquisition account is allocated according to this posting type.

Debit or credit posting: Acquisitions are posted as debits.

FAP2 Description of use: This posting type allocates the counter posting to FAP1. This account could be the one used previously, before the object was imported.

Debit or credit posting: This posting reduces the previous value of the object, and is thus a credit posting.

FAP3 Description of use: All depreciation that has been made on the object is cumulated to the account that this posting type allocates.

Debit or credit posting: credit postings since value is reduced.

FAP4 Description of use: counter posting to FAP3.

Debit or credit posting: debit postings.

FAP31 Description of use: This posting type is used to set the proper account to post the accumulated depreciation, entered with a transaction reason which is not system-defined, for a fixed assets object at the time of importing it.

Debit or credit posting: credit posting

FAP32 Description of use: counter posting to FAP31

Debit or credit posting: debit posting

FAP33 Description of use: This posting type is used to set the proper account to post the accumulated depreciation, entered with a transaction reason which is not system-defined , for a routable pool object at the time of importing it.

Debit or credit posting: credit posting

FAP34 Description of use: counter posting to FAP33

Debit or credit posting: debit posting

FAP39 Description of use: This posting type is used to set the accurate code string for the posting of book-specific increases of the acquisition value of an object both during the import of an object. The account should be the acquisition account of the object or (if several books are kept in one ledger) a book-specific account for acquisition value adjustments.

A book-specific voucher type will be used for this posting type if the FA book is connected to a specific voucher type.

Debit or credit posting: debit posting

FAP40 Description of use: This posting type is used to set the proper code string for the counter-posting for book-specific increases of the acquisition value during the import of an object. The account is usually an interim account like the FAP2 account.

A book-specific voucher type will be used for this posting type if the FA book is connected with a specific voucher type.

Debit or credit posting: credit posting.

FAP41 Description of use: This posting type is used to set the accurate code string for the posting of book-specific decreases of the acquisition value during the import of an object. The account should be the acquisition account of the object or (if several books are kept in one ledger) a book-specific account for acquisition value adjustments.

A book-specific voucher type will be used for this posting type if the FA book is connected to a specific voucher type.

Debit or credit posting: credit posting.

FAP42 Description of use: This posting type is used to set the accurate code string for the counter-posting to book-specific decreases of the acquisition value during the import of an object. The account is usually an interim account like the FAP2 account.

A book-specific voucher type will be used for this posting type if the FA book is connected to a specific voucher type.

Debit or credit posting: debit posting.

Depreciation of Object

FAP5 Description of use: A depreciation proposal that is confirmed is being posted by right-clicking and then clicking Post. This posting type allocates the proper account.

Debit or credit posting: Costs are normally debit postings.

FAP6 Description of use: When posting the cost for the depreciation this posting type also allocates a counter posting, normally a loss of value of the asset.

Debit or credit posting: Credit posting since value is reduced.

Move of Object

No posting types are used.

Split of Object

No posting types are used.

Sale of Object

FAP0 Description of use: This is a posting type that looks into previously made transactions and reverses the account used. In this case the posting control uses the account for acquisition and for accumulated depreciation and reverses the value.

Debit or credit posting: Credit for FAP7 and debit for FAP8.

FAP7 Description of use: This posting type sets the proper account for counter posting of acquisition value in sale transaction. When the object is sold, the acquisition value is reversed and a counter posting is made on an account, could be cost of sold fixed assets.

Debit or credit posting: debit posting.

FAP8 Description of use: This posting type sets the proper account for counter posting of accumulated depreciation in sale transaction. When the object is sold, all depreciation done is reversed and a counter posting is made on an account, could be cost of sold fixed assets, could be same as FAP7.

Debit or credit posting: credit posting.

FAP9 Description of use: When an object is sold, the revenue from the sale is posted according to this posting type.

Debit or credit posting: credit posting.

FAP10 Description of use: When an object is sold and posted to a revenue account, this posting type sets the proper counter posting for the revenue.

Debit or credit posting: debit posting.

FAP25 Description of use: This posting type is used to set the proper cost account to which the net value of a fixed asset object being sold should be posted. Only fixed asset object transactions for which accounting transactions will be created in books that are connected to the disposal posting method Net Cost will be posted using this posting type.

Debit or credit posting: debit posting

FAP35 Description of use: If the the option of posting profit and loss separately is selected for the involved fixed assets books, this posting type will be used for the profit posting.

Debit or credit posting: credit posting.

FAP36 Description of use: If the the option of posting profit and loss separately is selected for the involved fixed assets books, this posting type will be used for the counter posting of the profit posting.

Debit or credit posting: debit posting.

FAP37 Description of use: If the the option of posting profit and loss separately is selected for the involved fixed assets books, this posting type will be used for the loss posting.

Debit or credit posting: debit posting.

FAP38 Description of use: If the the option of posting profit and loss separately is selected for the involved fixed assets books, this posting type will be used for the counter posting of the loss posting.

Debit or credit posting: credit posting.

FAP43 Description of use: This posting type is used to set the accurate code string for the counter-posting to the reversal of book-specific increases of the acquisition value of an object when the object is sold. E.g., the code string for the book value/costs of sold fixed assets (like the FAP7 code string or a book-specific equivalent).

A book-specific voucher type will be used for this posting type if the FA book is connected to a specific voucher type.

Debit or credit posting: debit posting

FAP44 Description of use: This posting type is used to set the proper code string for the counter-posting to the reversal of book-specific decreases of the acquisition value when the object is sold. E.g., the code string for the book value/costs of sold fixed assets (like the FAP7 code string or a book-specific equivalent).

A book-specific voucher type will be used for this posting type if the FA book is connected with a specific voucher type.

Debit or credit posting: credit posting

Scrap of Object

FAP0 Description of use: This is a posting type that looks into previously made transactions and reverses the account used. In this case the posting control uses the account for acquisition and accumulated depreciation and reverses the value.

Debit or credit posting: credit posting for FAP11 and debit for FAP12.

FAP11 Description of use: This posting type sets the proper account for counter posting of acquisition value in scrap transaction. When the object is scrapped, the acquisition value is reversed and a counter posting is made on an account, could be cost of scrapped fixed assets

Debit or credit posting: debit posting.

FAP12 Description of use: This posting type sets the proper account for counter posting of accumulated depreciation in scrap transaction. When the object is scrapped, all depreciation done is reversed and a counter posting is made on an account, could be cost of scrapped fixed assets, could be same as FAP11.

Debit or credit posting: credit posting.

FAP26 Description of use: This posting type is used to set the proper cost account to which the net value of a fixed asset object being scrapped should be posted. Only fixed asset object transactions for which accounting transactions will be created in books that are connected to the disposal posting method Net Cost will be posted using this posting type.

Debit or credit posting: debit posting

FAP27 Description of use: This posting type is used to set the proper cost account to which the net value of a routable pool object being scrapped should be posted. Only fixed asset object transactions for which accounting transactions will be created in books that are connected to the disposal posting method Net Cost will be posted using this posting type.

Debit or credit posting: debit posting

FAP45 Description of use: This posting type is used to set the proper code string for the counter-posting to the reversal of book-specific increases of the acquisition value of an object when the object is scrapped. E.g., the code string for the book values/costs of scrapped fixed assets (like the FAP11 code string or a book-specific equivalent).

A book-specific voucher type will be used for this posting type if the FA book is connected to a specific voucher type.

Debit or credit posting: debit posting

FAP46 Description of use: This posting type is used to set the accurate code string for the counter-posting to the reversal of book-specific decreases of the acquisition value when the object is scrapped. E.g., The code string for the book values/costs of scrapped fixed assets (like the FAP11 code string or a book-specific equivalent).

A book-specific voucher type will be used for this posting type if the FA book is connected to a specific voucher type.

Debit or credit posting: credit posting

Change Acquisition Value

FAP0 Description of use: This is a posting type that looks into previously made transactions and reverses the account used. In this case the posting control uses the account for acquisition and accumulated depreciation and reverses the value.

Debit or credit posting: Debit posting when the asset value increases and credit posting when the object value decreases.

FAP13 Description of use: This posting type is used to set the proper account for the counter posting of an increase in the acquisition value when the acquisition value of a fixed assets object is changed.

Debit or credit posting: credit posting

FAP28 Description of use: This posting type is used to set the proper account for the counter posting of a decrease in the acquisition value when the acquisition value of a fixed assets object is changed.

Debit or credit posting: debit posting

Addition to Acquisition Value

FAP0 Description of use: This is a posting type that looks into previously made transactions and the account used. In this case the posting control uses the account for acquisition and adds to the value.  If the user enters a negative addition, then the posting would subtract from the value.

Debit or credit posting: Debit posting when the asset value increases and credit posting when the object value decreases.

FAP14 Description of use: This posting type is used to set the proper account for the counter posting of an additional investment in a fixed assets object when the additional amount invested is positive.

Debit or credit posting: credit posting

FAP29 Description of use: This posting type is used to set the proper account for the counter posting of an additional investment in a fixed assets object when the additional amount invested is negative.

Debit or credit posting: debit posting

Change Net Value

FAP15 Description of use: This is a posting type that looks into previously made transactions and the account used. In this case the posting control uses the account for acquisition and adds to the value.  If the user enters a negative addition, then the posting would subtract from the value.

Debit or credit posting: debit posting when the asset value decreases and credit posting when the object value increases.

FAP16 Description of use: This posting type sets the proper account for the posting of accumulated depreciation in a change net value transaction. When the net value of an object is changed, it is changed for one book only.

Debit or credit posting: This posting will be a credit if the change causes the asset value to decrease and a debit posting if the asset value is being increase.

FAP30 Description of use: This posting type is used to set the proper account to post an increase in the net value of a fixed assets object.

Debit or credit posting: debit posting

Acquisition Value Adjustments per Book

FAP39 Description of use: This posting type is used to set the accurate code string for the posting of book-specific increases of the acquisition value of an object. The account should be the acquisition account of the object or (if several books are kept in one ledger) a book-specific account for acquisition value adjustments.

A book-specific voucher type will be used for this posting type if the FA book is connected to a specific voucher type.

Debit or credit posting: debit posting

FAP41 Description of use: This posting type is used to set the Accurate code string for the posting of book-specific decreases of the acquisition value of an object. The account should be the acquisition account of the object or (if several books are kept in one ledger) a book-specific account for acquisition value adjustments.

A book-specific voucher type will be used for this posting type if the FA book is connected with a specific voucher type.

Debit or credit posting: credit posting

FAP47 Description of use: This posting type is used to set the accurate code string for the counter-posting for book-specific increases of the acquisition value for an active object if the adjustment is of type Addition.

A book-specific voucher type will be used for this posting type if the FA book is connected to a specific voucher type.

Debit or credit posting: credit posting

FAP48 Description of use: This posting type is used to set the accurate code string for the counter-posting for book-specific decreases of the acquisition value for an active object if the adjustment is of type Addition.

A book-specific voucher type will be used for this posting type if the FA book is connected to a specific voucher type.

Debit or credit posting: debit posting

FAP49 Description of use: This posting type is used to set the accurate code string for the counter-posting for book-specific increases of the acquisition value for an active object if, the adjustment is of type Appreciation.

A book-specific voucher type will be used for this posting type if the FA book is connected to a specific voucher type.

Debit or credit posting: credit posting

FAP50 Description of use: This posting type is used to set the accurate code string for the counter-posting for book-specific decreases of the acquisition value for an active object if the adjustment is of type Appreciation.

A book-specific voucher type will be used for this posting type if the FA book is connected to a specific voucher type.

Debit or credit posting: debit posting

Lease Accounting

FAP74 Description of use: This posting creates recognition postings to Right-of-Use assets, the acquisition account is allocated according to this posting type.

Debit or credit posting: Debit posting when the asset value increases and credit posting when the asset value decreases.

FAP75 Description of use: Posting creates to lease liability account when creating recognition postings for Right-of-Use assets, when posting lease periodical accounting proposal and when posting lease payable accounting proposal.

Debit or credit posting: Credit posting when the lease liability increases and debit posting when the lease liability decreases.

FAP76 Description of use: This creates counter postings for lease installment amount at the time of reducing the lease liability from the lease payable amount.

Debit or credit posting: Payables are normally credit postings.

FAP77 Description of use: A lease periodical accounting proposal that is confirmed is being posted by right-clicking and then clicking Post. This posting type allocates the proper account for lease periodical interest expense.

Debit or credit posting: Costs are normally debit postings.

FAP78 Description of use: A lease periodical accounting proposal that is confirmed is being posted by right-clicking and then clicking Post. This posting type allocates the proper account for lease periodical expense at the time of allocating the lease installment amount periodically.

Debit or credit posting: Costs are normally debit postings.

FAP79 Description of use: When posting the cost for the lease periodical expense this posting type also allocates a counter posting, this usually reduce the value of the Right-of-Use asset.

Debit or credit posting: Credit posting since value is reduced

FAP80 Description of use: When terminating the lease contract or acquiring the lease asset this posting type creates counter postings of acquisition value, lease creditor, accumulated depreciation, right of use asset amortization and purchase price of the lease asset acquisition.

Debit or credit posting: Debit or credit postings depending on the above mentioned counter postings.

FAP81 Description of use: When terminating the lease contract or acquiring the lease asset this posting type reverse the lease liability.

Debit or credit posting: Debit posting since reducing the lease liability.

FAP82 Description of use: When terminating the lease contract or acquiring the lease asset this posting type reverse the Right-of-Use asset Amortization.

Debit or credit posting: Debit posting since reducing the amortization.

FAP83 Description of use: When terminating the lease contract or acquiring the lease asset this posting type creates postings for lease contract termination gain.

Debit or credit posting: Credit postings.

FAP84 Description of use: When terminating the lease contract or acquiring the lease asset this posting type creates postings for counter posting of lease contract termination gain.

Debit or credit posting: Debit postings.

FAP85 Description of use: When terminating the lease contract or acquiring the lease asset this posting type creates postings for lease contract termination loss.

Debit or credit posting: Debit postings.

FAP86 Description of use: When terminating the lease contract or acquiring the lease asset this posting type creates postings for counter posting of lease contract termination loss.

Debit or credit posting: Credit postings.

FAP87 Description of use: When terminating the lease contract or acquiring the lease asset this posting type creates postings for currency gain pertaining to the lease liability.

Debit or credit posting: Credit postings.

FAP88 Description of use: When terminating the lease contract or acquiring the lease asset this posting type creates postings for counter posting of for currency gain pertaining to the lease liability at the lease contract termination.

Debit or credit posting: Debit postings.

FAP89 Description of use: When terminating the lease contract or acquiring the lease asset this posting type creates postings for currency loss pertaining to the lease liability.

Debit or credit posting: Debit postings.

FAP90 Description of use: When terminating the lease contract or acquiring the lease asset this posting type creates postings for counter posting of for currency loss pertaining to the lease liability.

Debit or credit posting: Credit postings.

FAP91 Description of use: When acquiring the lease asset this posting type creates postings for acquisition value adjustment.

Debit or credit posting: Depending on the purchase price incurred when acquiring the lease asset and the lease liability adjusted for the respective currency difference, it can be either Debit or Credit.

FAP92 Description of use: When acquiring the lease asset this posting type creates postings for counter posting of acquisition value adjustment.

Debit or credit posting: Depending on the purchase price incurred when acquiring the lease asset and the lease liability adjusted for the respective currency difference, it can be either Debit or Credit.

6. IFS/Accounting Rules

6.1 IFS/Accounting Rules - Existing Posting Types

Posting Type Description Requires Ledger Account Requires Tax Account
AP1 Tax Received, Voucher Entry No Yes
AP2 Tax Disbursed, Voucher Entry No Yes
AP3 Calculated Tax Received, Voucher Entry No Yes
AP4 Calculated Tax Disbursed, Voucher Entry No Yes
AP5 Payable Investment Tax No Yes
AP6 Base Value for Calculate Investment Tax No No
AP7 The Counter Post to Base Value for Calculate Investment Tax No No
AP8 Interim Accounting When Investment Tax Including Inventory No No
AP9 Difference Account External Vouchers No No

 

6.2 IFS/Accounting Rules -  Available Control Types

Control Type Description Data Controlled by
AC1 Fixed Value IFS Accounting Rules
AC7 Tax Code IFS Accounting Rules
AC10 Copy From Source IFS Accounting Rules

 

6.3 IFS/Accounting Rules - Allowed Combinations of Posting Types and Control Types

Posting Type Description AC1 AC7 AC10
AP1 Tax Received, Voucher Entry X X X
AP2 Tax Disbursed, Voucher Entry X X X
AP3 Calculated Tax Received, Voucher Entry X X X
AP4 Calculated Tax Disbursed, Voucher Entry X X X
AP5 Payable Investment Tax X X  
AP6 Base Value for Calculate Investment Tax X X  
AP7 The Counter Post to Base Value for Calculate Investment Tax X X  
AP8 Interim Accounting When Investment Tax Including Inventory X X  
AP9 Difference Account External Vouchers X    

 

6.4 IFS/Accounting Rules - Connections between Posting Types and System Events

AP1 Description of use: Accounting Rules/Voucher/Voucher Entry. When entering a voucher including tax received, this posting type will allocate the proper account for the tax amount.

Debit or credit posting: The tax received is posted as a debit.

AP2 Description of use: Accounting Rules/Voucher/Voucher Entry. When entering a voucher including tax disbursed, this posting type will allocate the proper account for the tax amount.

Debit or credit posting: The tax disbursed is posted as a credit.

AP3 Description of use: Accounting Rules/Voucher/Voucher Entry. This posting type is used when using a Calculated Tax type tax code and is used only for calculation purposes. (See also AP4). This is used when e.g. purchasing from within the EEC, and only in order to be reported for tax declaration purposes. Tax is calculated and posted once on the debit side, as is the case here for an ordinary purchase, and once on the credit side (AP4). The reason is thus only for reporting purposes.

Debit or credit posting: When entering a voucher for a purchase, it will be a debit posting.

AP4 Description of use: Accounting Rules/Voucher/Voucher Entry. This posting type is used when using a Calculated Tax type tax code and is used only for calculation purposes. (See also AP3). This is used when, for example, purchasing from within the EEC, and only in order to be reported for tax declaration purposes. Tax is calculated and posted once on the credit side, as is the case here for an ordinary purchase, and once on the debit side (AP3). The reason is thus only for reporting purposes.

Debit or credit posting: When entering a voucher for a purchase, it will be a credit posting.

AP5 Description of use: Accounting Rules/Voucher/Voucher Entry or Invoice/Supplier Invoices/Manual Supplier Invoice. This posting type is used when using a tax code including a rate in the Investment Tax % field. When entering a voucher including Norwegian Investment Tax, this posting type will allocate the proper account for the tax amount. This posting type is only working when Norwegian Investment Tax Method on Company level Tab Invoice have value Standard or Including Inventory.

AP6 Description of use: Accounting Rules/Voucher/Voucher Entry or Invoice/Supplier Invoices/Manual Supplier Invoice. When entering a voucher including Norwegian Investment Tax, this posting type will allocate the proper account for the tax amount base. This posting type is only working when Norwegian Investment Tax method on company level tab invoice has the value Standard or Including Inventory  

AP7 Description of use: Accounting Rules/Voucher/Voucher Entry or Invoice/Supplier Invoices/Manual Supplier Invoice. When entering a voucher including Norwegian Investment Tax, this posting type will allocate the proper counter account for the tax amount base. This posting type is only working when Norwegian Investment Tax method  on Company Level tab Invoice have value Standard or Including Inventory.

AP8 Description of use: Accounting Rules/Voucher/Voucher Entry or Invoice/Supplier Invoices/Manual Supplier Invoice. This posting type is used to include the Norwegian Investment Tax to the inventory value while the inventory part is included in inventory. When entering a voucher including Norwegian Investment Tax, this posting type will allocate the proper account for the tax amount. This posting type is only working when Norwegian Investment Tax method on Company Level tab  invoice has the value Including Inventory.

AP9 Description of use: Accounting Rules/Voucher/Voucher Entry. This posting type is used to post the difference between the debit and the credit amount of an external voucher that is not in balance.

6.5 IFS/Accounting Rules - Business Events

Tax Received and Disbursed in a Manual Voucher

AP1 Description of use: When entering a voucher including tax received, this posting type will allocate the proper account for the tax amount.

Debit or credit posting: The tax received is posted as a debit.

AP2 Description of use: When entering a voucher including tax disbursed, this posting type will allocate the proper account for the tax amount.

Debit or credit posting: The tax disbursed is posted as a credit.

AP3 Description of use: This posting type is used when using a Calculated Tax type tax code and is used only for calculation purposes. (See also AP4). This is used, for example, when purchasing from within the EEC, and only in order to be reported for tax declaration purposes. Tax is calculated and posted once on the debit side, as is the case here for an ordinary purchase, and once on the credit side (AP4). The reason is thus only for reporting purposes

Debit or credit posting: When entering a voucher for a purchase, it will be a debit posting.

AP4 Description of use: This posting type is used when using a Calculated Tax type tax code and is used only for calculation purposes. (See also AP3). This is used, for example, when purchasing from within the EEC, and only in order to be reported for tax declaration purposes. Tax is calculated and posted once on the credit side, as is the case here for an ordinary purchase, and once on the debit side (AP3). The reason is thus only for reporting purposes

Debit or credit posting: When entering a voucher for a purchase, it will be a credit posting.

AP5 Description of use: When entering a voucher including Norwegian Investment Tax, this posting type will allocate the proper account for the tax amount.

Debit or credit posting: When entering a voucher for a purchase, it will be a credit posting.

AP6 Description of use: When entering a voucher including Norwegian Investment Tax, this posting type will allocate the proper account for the tax amount base.

Debit or credit posting: When entering a voucher for a purchase, it will be a debit posting.

AP7 Description of use: When entering a voucher including Norwegian Investment Tax, this posting type will allocate the proper counter account for the tax amount base.

Debit or credit posting: When entering a voucher for a purchase, it will be a credit posting.

AP8 Description of use: This posting type is used to include the Norwegian Investment Tax to the inventory value while the inventory part is included in inventory. When entering a voucher including Norwegian Investment Tax, this posting type will allocate the proper account for the tax amount. This posting type is only working when Norwegian Investment Tax method on Company Level tab invoice has the value Including Inventory.

Debit or credit posting: When entering a voucher for a purchase, it will be a debit posting.

AP9 Description of use: This posting type is used to post the difference between the debit and the credit amount of an external voucher that is not in balance.

Debit or credit posting: When the debit amount exceeds the credit amount, it will be a credit posting. When the credit amount exceeds the debit amount, it will be a debit posting.

7. IFS/Supplier Invoicing Workflow

7.1 IFS/Supplier Invoicing Workflow - Existing Posting Types

Posting Type Description Requires Ledger Account
SP1 Tolerance Posting No
SP2 Zero Posting No
SP3 Preliminary Cost - Advance Invoice Yes

7.2 IFS/Supplier Invoicing Workflow -  Available Control Types

Control Type Description Data Controlled by
AC1 Fixed Value IFS Accounting Rules
AC4 Country Code IFS Accounting Rules
AC5 User Group IFS Accounting Rules
IC1 Supplier Group IFS Invoice
IC5 Preliminary Code IFS Invoice
IC6 Authorizer IFS Invoice
C30 Supplier Group for Supplier IFS Purchasing

 

7.3 IFS/Supplier Invoicing Workflow - Allowed Combinations of Posting Types and Control Types

Posting Type Description AC1 AC4 AC5 IC1 IC5 IC6 C30
SP1 Tolerance Posting X X
SP2 Zero Posting X
SP3 Preliminary Cost - Advance Invoice X X X X X X

 

7.4 IFS/Supplier Invoicing Workflow - Connections between Posting Types and System Events

SP1 Description of use: When matching invoices automatically with purchase orders, the difference in the amount between the two (if any) will be posted to SP1. 

SP2 Description of use: When creating a supplier invoice a zero posting line is created based on posting type SP2 in the instance where:

SP3 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice window. When posting a preliminary advance supplier invoice, this posting type will be used in order to post the provisional cost to the relevant statistical account. The same account (not the posting type) will be used when creating a posting line based on posting type IP18 in the finally posted statistical account. Which means SP3 will be created initially and when posting, it will be posted to IP18 and as a result SP3 will be reversed in order to balance the preliminary cost for the advance invoice. The purpose of SP3 is to first have the invoice preliminarily posted in order to authorize the final posting for IP18.

Debit or credit posting: When it is a debit invoice, a debit invoice in the preliminary posting and a credit invoice in the final posting

7.5 IFS/Supplier Invoicing Workflow - Business Events

Match PO Automatically with Invoice

SP1 Description of use: When matching supplier invoices with purchase orders automatically, and if any difference is found between the purchase order amount and the supplier invoice amount that is matched with the purchase order, the difference will be treated as a tolerance amount. This posting type is used to post the difference.

Debit or credit posting: Tolerance amounts are posted as debits or credits, depending if it is a positive or negative tolerance amount.

Create Zero Amount Invoice

SP2 Description of use: Posting Proposal window. This posting type is used to create a zero posting automatically when creating a supplier invoice in the following cases:

Supplier Preliminary Advance Invoice - Entry

SP3 Description of use: Preliminary Advance Invoice. window. When posting a preliminary advance supplier invoice, this posting type will be used in order to post the provisional cost to the relevant statistical account. The same account (not the posting type) will be used when creating a posting line based on posting type IP18 in the finally posted statistical account. Which means SP3 will be created initially and when posting, it will be posted to IP18 and as a result SP3 will be reversed in order to balance the preliminary cost for the advance invoice.

Debit or credit posting: When it is a debit invoice, a debit invoice in the preliminary posting and a credit invoice in the final posting.

Final Posting of Posting Proposal

SP3 Description of use: Posting Proposal and Final Posting Proposals window. When performing a final posting of an advance invoice, the account used in posting type SP3 in the preliminary posting will be used again in order to balance the provisional cost when creating posting line based on posting type IP18. This second time it will be posted on the reverse side in order to balance the preliminary posting.

8. IFS/Group Consolidation

8.1 IFS/Group Consolidation - Existing Posting Types

Posting Type Description Requires Ledger Account
GCP1 Reporting Company Profit/Loss, Balance Sheet No
GCP2 Reporting Company Profit/Loss, Income Statement No
GCP3 Currency Differences Profit/Loss Adjustment, Balance Sheet No
GCP4 Currency Differences Profit/Loss Adjustment, Balance Sheet Counter Posting No
GCP5 Equity Majority Profit/Loss Adjustment, Balance Sheet No
GCP6 Equity Majority Profit/Loss Adjustment, Balance Sheet Counter Posting No
GCP7 Equity Minority Profit/Loss Adjustment, Balance Sheet No
GCP8 Equity Minority Profit/Loss Adjustment, Income Statement No
GCP9 Intercompany Elimination No
GCP10 Intercompany Elimination, Matching Account No
GCP11 Intercompany Elimination Difference No
GCP12 Rounding Difference, Balance Sheet No
GCP13 Rounding Difference, Income Statement No
GCP14 Equity Majority Profit/Loss Adjustment, Income Statement No
GCP15 Equity Majority Profit/Loss Adjustment, Income Statement Counter Posting No
GCP16 Parallel Dimension Elimination Difference, Balance Sheet No
GCP17 Parallel Dimension Elimination Difference, Income Statement No
GCP18 Accumulated Amortization of Overvalues, Balance Sheet No
GCP19 Amortization of Overvalues, Income Statement No
GCP20 Equity Elimination Exchange Difference, Balance Sheet No
GCP21 Equity Elimination Exchange Difference, Balance Sheet Counter Posting No
GCP22 Profit/Loss Brought Forward From Preceding Year, Balance Sheet No

 

8.2 IFS/Group Consolidation - Existing Control Types

Control Type Description Data Controlled by
AC1 Fixed Value IFS Accounting Rules
GCC1 Intercompany Elimination Rule IFS Group Consolidation
GCC2 Equity Elimination Type IFS Group Consolidation

 

8.3 IFS/Group Consolidation - Allowed Combinations of Posting Types and Control Types

Posting Type Description AC1 GCC1 GCC2
GCP1 Reporting Company Profit/Loss, Balance Sheet X
GCP2 Reporting Company Profit/Loss, Income Statement X
GCP3 Currency Differences Profit/Loss Adjustment, Balance Sheet X
GCP4 Currency Differences Profit/Loss Adjustment, Balance Sheet Counter Posting X
GCP5 Equity Majority Profit/Loss Adjustment, Balance Sheet X
GCP6 Equity Majority Profit/Loss Adjustment, Balance Sheet Counter Posting X
GCP7 Equity Minority Profit/Loss Adjustment, Balance Sheet X
GCP8 Equity Minority Profit/Loss Adjustment, Income Statement X
GCP9 Intercompany Elimination X X
GCP10 Intercompany Elimination, Matching Account X X
GCP11 Intercompany Elimination Difference X X
GCP12 Rounding Difference, Balance Sheet X
GCP13 Rounding Difference, Income Statement X
GCP14 Equity Majority Profit/Loss Adjustment, Income Statement X
GCP15 Equity Majority Profit/Loss Adjustment, Income Statement Counter Posting X
GCP16 Parallel Dimension Elimination Difference, Balance Sheet X
GCP17 Parallel Dimension Elimination Difference, Income Statement X
GCP18 Accumulated Amortization of Overvalues, Balance Sheet X X
GCP19 Amortization of Overvalues, Income Statement X X
GCP20 Equity Elimination Exchange Difference, Balance Sheet X X
GCP21 Equity Elimination Exchange Difference, Balance Sheet Counter Posting X X
GCP22 Profit/Loss Brought Forward From Preceding Year, Balance Sheet X

 

8.4 IFS/Group Consolidation - Connections Between Posting Types and System Events

GCP1 Description of use: When transferring balances or entering adjustment journals, the total of Balance Sheet accounts and the total of Income Statement accounts must balance individually. Any remaining Balance Sheet accounts balance will be automatically posted using this posting type.

This posting type is also used to account for the profit attributable to non-controlling interests in the Balance Sheet when the consolidation method Equity Minority is used.

Debit or credit posting: If the Balance Sheet accounts have an overall debit balance, the posting will be a credit (profit) and vice versa (loss).

GCP2 Description of use: When transferring balances or entering adjustment journals, the total of Balance Sheet accounts and the total of Income Statement accounts must balance individually. Any remaining Income Statement accounts balance will be automatically posted using this posting type.

This posting type is also used to account for the profit attributable to non-controlling interests in the Income Statement when the consolidation method Equity Minority is used.

Debit or credit posting: If the Income Statement accounts have an overall credit balance, the posting will be a debit (profit) and vice versa (loss).

GCP3 Description of use: If the balances should be translated from one currency to another in the consolidation process, closing rates are used for Balance Sheet accounts and average rates are used for Income Statement accounts. The rates are fetched from the currency rate types connected to the balance version used in the consolidation. As a result, the profit/loss for the year in the Income Statement may not correspond with the Balance Sheet due to currency rate differences. This posting type is used to eliminate this currency rate difference in the profit/loss for the year from the Balance Sheet.

Debit or Credit posting: If the closing rate is higher than the average rate, in case of a profit, this will be a credit posting and vice versa. If the closing rate is higher than the average rate, in case of a loss, this will be a debit posting and vice versa.

GCP4 Description of use: If the balances should be translated from one currency to another in the consolidation process, closing rates are used for Balance Sheet accounts and average rates are used for Income Statement accounts. The rates are fetched from the currency rate types connected to the balance version used in the consolidation. As a result, the profit/loss for the year in the Income Statement may not correspond with the Balance Sheet due to currency rate differences. The posting type GCP3 is used to eliminate this currency rate difference in the profit/loss for the year from the Balance Sheet. This posting type is used to counter post the GCP3 posting. If you want the currency adjustment to directly affect your profit/loss account in the Balance Sheet, this posting type should be set up with the same account as you selected for posting type GCP1.

Debit or Credit posting: If the closing rate is higher than the average rate, in case of a profit, this will be a debit posting and vice versa. If the closing rate is higher than the average rate, in case of a loss, this will be a credit posting and vice versa.

GCP5 Description of use: If method Equity Majority is used in the consolidation process, the company owes a part of the profit to non-controlling interests. The profit attributable to non-controlling interests is posted to the Balance Sheet using this posting type.

Debit or credit posting: If the company reports a profit, this will be a credit posting. If the company reports a loss, this will be a debit posting.

GCP6 Description of use: If method Equity Majority is used in the consolidation process, the company owes a part of the profit to non-controlling interests. The profit attributable to non-controlling interests is posted to the Balance Sheet using posting type GCP5. This posting type is used to counter post the GCP5 posting in the Balance Sheet.

Debit or credit posting: If the company reports a profit, this will be a debit posting. If the company reports a loss, this will be a credit posting.

GCP7 Description of use: If method Equity Minority is used in the consolidation process, the investor company has a claim for a part of the profit of the investee company. This posting type is used to account for the claim in the Balance Sheet of the investor company.

Debit or credit posting: If the investee company reports a profit, this will be a debit posting. If the investee company reports a loss, this will be a credit posting.

GCP8 Description of use: If method Equity Minority is used in the consolidation process, the investor company has a claim for a part of the profit of the investee company. This posting type is used to account for the claim in the Income Statement of the investor company.

Debit or credit posting: If the investee company reports a profit, this will be a credit posting. If the investee company reports a loss, this will be a debit posting.

GCP9 Description of use: This posting type is used to eliminate intercompany balances. The elimination can either be done in the original accounts or in separate accounts defined in Posting Control. If Posting Control is used, this posting type will be used to reverse the intercompany balances in the first company of the selected pair of related companies.

Debit or credit posting: If the intercompany balance is a debit balance, the reversing posting will be a credit posting, and vice versa.

GCP10 Description of use: This posting type is used to eliminate intercompany balances. The elimination can either be done in the original accounts or in separate accounts defined in Posting Control. If Posting Control is used, this posting type will be used to reverse the intercompany balances in the counterpart company of the selected pair of related companies.

Debit or credit posting: If the intercompany balance is a debit balance, the reversing posting will be a credit posting, and vice versa.

GCP11 Description of use: Regardless of if intercompany elimination is done in original accounts or in accounts defined in Posting Control, any difference between the intercompany balances of the selected pair of related companies is posted to a separate account using this posting type.

Debit or credit posting: If the debit amount is higher, this will be a credit posting, and vice versa.

GCP12 Description of use: The calculations in the consolidation process might create rounding issues. This posting type is used to post any remaining balance due to rounding for Balance Sheet accounts.

Debit or credit posting: If the rounding causes a remaining debit balance, the posting will be a credit, and vice versa.

GCP13 Description of use: The calculations in the consolidation process might create rounding issues. This posting type is used to post any remaining balance due to rounding for Income Statement accounts.

Debit or credit posting: If the rounding causes a remaining debit balance, the posting will be a credit, and vice versa.

GCP14 Description of use: If method Equity Majority is used in the consolidation process, the company owes a part of the profit to non-controlling interests. The profit attributable to non-controlling interests is posted to the Income Statement using this posting type.

Debit or credit posting: If the company reports a profit, this will be a debit posting. If the company reports a loss, this will be a credit posting.

GCP15 Description of use: If method Equity Majority is used in the consolidation process, the company owes a part of the profit to non-controlling interests. The profit attributable to non-controlling interests is posted to the Income Statement using posting type GCP14. This posting type is used to counter post the GCP14 posting in the Income Statement.

Debit or credit posting: If the company reports a profit, this will be a credit posting. If the company reports a loss, this will be a debit posting.

GCP16 Description of use: This posting type is used to record the parallel dimension elimination difference between accounts from the logical account types Assets, Liabilities and Statistics, Opening balance related to a pair of dimension values in the Parallel Consolidation process.

Debit or credit posting: If the debit amount is higher, this will be a credit posting, and vice versa.

GCP17 Description of use: This posting type is used to record the parallel dimension elimination difference between accounts from the logical account types Revenue, Cost and Statistics related to a pair of dimension values in the Parallel Consolidation process.

Debit or credit posting: If the debit amount is higher, this will be a credit posting, and vice versa.

GCP18 Description of use: If overvalues or other adjustments from a subsidiary acquisition should be amortized over time, this posting type is used to represent the accumulated amortization in the Balance Sheet, i.e. the counter posting to GCP19 below.

Debit or credit posting: This is the counter posting to the amortization. If the amortization refers to a cost, this will be a credit posting. If the amortization refers to a revenue, this will be a debit posting.

GCP19 Description of use: If overvalues or other adjustments from a subsidiary acquisition should be amortized over time, this posting type is used to represent the amortization cost or revenue in the Income Statement.

Debit or credit posting: If the amortization refers to a cost, this will be a debit posting. If the amortization refers to a revenue, this will be a credit posting.

GCP20 Description of use: This posting type is used during the elimination of equity as specified in the Acquisition Register. It posts the currency difference between the rate at the time of the acquisition of a subsidiary and the rate valid for the consolidation period.

Debit or credit posting: This could be either a debit or credit posting, depending on if the rate for the consolidation period is higher or lower than the rate at acquisition, as well as if the amount for which the currency difference is calculated is a debit or a credit amount.

GCP21 Description of use: This posting type is used during the elimination of equity as specified in the Acquisition Register. It counter post the currency difference between the rate at the time of the acquisition of a subsidiary and the rate valid for the consolidation period. See GCP20 above.

Debit or credit posting: This could be either a debit or credit posting. If the resulting GCP20 amount is a debit amount, this will be a credit amount and vice versa.

GCP22 Description of use: If overvalues or other adjustments from a subsidiary acquisition should be amortized over time, this posting type is used to represent the amortization cost or revenue of the previous years to adjust the Profit/Loss brought forward from preceding years in the Balance Sheet.

Debit or credit posting: If the amortization refers to a cost, this will be a debit posting. If the amortization refers to a revenue, this will be a credit posting. 

 

8.5 IFS/Group Consolidation - Business Events

Balance Transfer of Actuals

If the accumulated profit or loss for the year hasn’t been correctly posted in the reporting company, it will be calculated and added to the reported balances, separately for the Balance Sheet and the Income Statement.

GCP1 Description of use: This posting type will be used to post any remaining Balance Sheet account balance.

Debit or credit posting: If the Balance Sheet accounts in the transfer have a debit balance, the posting will be a credit (profit) and vice versa (loss).

GCP2 Description of use: This posting type will be used to post any remaining Income Statement account balance.

Debit or credit posting: If the Income Statement accounts in the transfer have a credit balance, the posting will be a debit (profit) and vice versa (loss).

 

Balance Transfer of Budget

If the accumulated profit or loss hasn’t been correctly budgeted in the reporting company, it will be calculated and added to the reported balances, separately for the Balance Sheet and the Income Statement. This is also the case if the reported budget does not cover the whole Balance Sheet or Income Statement. You can then choose how the difference should be posted:

If the Adjust Reporting Company Profit/Loss check box is not selected, the following posting types will be used:

GCP12 Description of use: This posting type will be used to post any remaining Balance Sheet account balance.

Debit or credit posting: If the Balance Sheet accounts in the transfer have a debit balance, the posting will be a credit (profit) and vice versa (loss).

GCP13 Description of use: This posting type will be used to post any remaining Income Statement account balance.

Debit or credit posting: If the Income Statement accounts in the transfer have a credit balance, the posting will be a debit (profit) and vice versa (loss).

If the Adjust Reporting Company Profit/Loss check box is selected, the following posting types will be used:

GCP1 Description of use: This posting type will be used to post any remaining Balance Sheet account balance.

Debit or credit posting: If the Balance Sheet accounts in the transfer have a debit balance, the posting will be a credit (profit) and vice versa (loss).

GCP2 Description of use: This posting type will be used to post any remaining Income Statement account balance.

Debit or credit posting: If the Income Statement accounts in the transfer have a credit balance, the posting will be a debit (profit) and vice versa (loss).

 

Adjustment Journal Entry

When entering adjustment journals, the total of Balance Sheet accounts and the total of Income Statement accounts must balance individually before the journal can be approved. If not, the difference will be automatically added to the journal, separately for the Balance Sheet and the Income Statement, when the journal status is changed to Awaiting Approval or Approved.

GCP1 Description of use: This posting type will be used to post any remaining Balance Sheet account balance.

Debit or credit posting: If the Balance sheet accounts in the adjustment journal have a debit balance, the posting will be a credit (profit) and vice versa (loss).

GCP2 Description of use: This posting type will be used to post any remaining Income Statement account balance.

Debit or credit posting: If the Income Statement accounts in the adjustment journal have a credit balance, the posting will be a debit (profit) and vice versa (loss).

 

Consolidation Process

Although executed in one sequence, the consolidation process consists of a number of separate steps, were each step except one might require a number of different posting types.

  1. Currency Translation

If the balances should be translated from one currency to another in the consolidation process, closing rates are used for Balance Sheet accounts and average rates are used for Income Statement accounts. The rates are fetched from the currency rate types connected to the balance version used in the consolidation. As a result, the profit/loss for the year in the Income Statement may not correspond with the Balance Sheet due to currency rate differences. The following posting types are used to eliminate this currency rate difference in the profit/loss for the year from the Balance Sheet:

GCP3 Description of use: This posting type is used to eliminate the currency rate difference in the profit/loss for the year from the Balance Sheet.

Debit or Credit posting: If the closing rate is higher than the average rate, in case of a profit, this will be a credit posting and vice versa. If the closing rate is higher than the average rate, in case of a loss, this will be a debit posting and vice versa.

GCP4 Description of use: The posting type GCP3 is used to eliminate the currency rate difference in the profit/loss for the year from the Balance Sheet. This posting type is used to counter post the GCP3 posting in the Balance Sheet.

Debit or Credit posting: If the closing rate is higher than the average rate, in case of a profit, this will be a debit posting and vice versa. If the closing rate is higher than the average rate, in case of a loss, this will be a credit posting and vice versa.

When balances are translated from one currency to another using a rate, there might be rounding issues which must be handled separately for the Balance Sheet and the Income Statement. This is however taken care of when the last step is executed in the consolidation process. See 5 – Calculate Net Consolidated Balances below.

  1. Ownership Elimination

Out of the three consolidation methods, it’s only Proportional that would require the use of posting types. No ownership elimination is done for the method Equity Majority and the method Equity Minority reverses existing balances in full, using the original code strings. If Proportional is used, the system calculates the amounts to be eliminated based on the ownership level (%). This means that there might be rounding issues which must be handled separately for the Balance Sheet and the Income Statement. This is however taken care of when the last step is executed in the consolidation process. See 5 – Calculate Net Consolidated Balances below.

  1. Profit Adjustment

The profit adjustment can be viewed as the second step of the ownership elimination. In this step, it’s only the consolidation methods Equity Majority and Equity Minority which are affected, as the profit or loss has already been adjusted in the previous step if the Proportional method is used.

If method Equity Majority is used and the ownership is less than 100%, the company owes a part of the profit to non-controlling interests. This payable amount and its counter posting should be posted to the Balance Sheet and the Income Statement, using the following posting types:

GCP5 Description of use: The profit payable to non-controlling interests should be posted to the Balance Sheet, using this posting type.

Debit or credit posting: If the company reports a profit, this will be a credit posting. If the company reports a loss, this will be a debit posting.

GCP6 Description of use: The profit payable to non-controlling interests should be counter posted to the Balance Sheet, using this posting type.

Debit or credit posting: If the company reports a profit, this will be a debit posting. If the company reports a loss, this will be a credit posting.

GCP14 Description of use: The profit attributable to non-controlling interests should be posted to the Income Statement, using this posting type.

Debit or credit posting: If the company reports a profit, this will be a debit posting. If the company reports a loss, this will be a credit posting.

GCP15 Description of use: The profit attributable to non-controlling interests should be counter posted to the Income Statement, using this posting type.

Debit or credit posting: If the company reports a profit, this will be a credit posting. If the company reports a loss, this will be a debit posting.

If method Equity Minority is used, the company is entitled to a part of the profit from whoever has the majority interest in the investee company. This claim and its effect on the profit should be posted both to the Balance Sheet and the Income Statement, using the following posting types:

GCP7 Description of use: This posting type will be used to account for the claim in the Balance Sheet of the investor company.

Debit or credit posting: If the investee company reports a profit, this will be a debit posting. If the investee company reports a loss, this will be a credit posting.

GCP1 Description of use: This posting type will be used to adjust the Balance Sheet profit of the investor company for the claim posted with GCP7.

Debit or credit posting: If the investee company reports a profit, this will be a credit posting. If the investee company reports a loss, this will be a debit posting.

GCP8 Description of use: This posting type will be used to account for the recognized profit in the Income Statement of the investor company.

Debit or credit posting: If the investee company reports a profit, this will be a credit posting. If the investee company reports a loss, this will be a debit posting.

GCP2 Description of use: This posting type will be used to adjust the Income Statement profit of the investor company for the recognized profit posted with GCP8.

Debit or credit posting: If the investee company reports a profit, this will be a debit posting. If the investee company reports a loss, this will be a credit posting.

  1. Intercompany Elimination

Basically, any business between two companies meeting in a structure node should be eliminated. This can either be done in the original accounts or in separate accounts defined in Posting Control. Regardless of how this is done, any difference between the intercompany balances of the selected pair of related companies will be posted to a separate account. The following posting types are used in this step:

GCP9 Description of use: If Posting Control is used, this posting type will be used to reverse the intercompany balance in the first company of the selected pair of related companies.

Debit or credit posting: If the intercompany balance is a debit balance, the reversing posting will be a credit posting, and vice versa.

GCP10 Description of use: If Posting Control is used, this posting type will be used to reverse the intercompany balance in the counterpart company of the selected pair of related companies.

Debit or credit posting: If the intercompany balance is a debit balance, the reversing posting will be a credit posting, and vice versa.

GCP11 Description of use: Any difference between the amounts in the two companies will be posted to a separate account using this posting type.

Debit or credit posting: If the debit amount is higher, this will be a credit posting, and vice versa.

  1. Equity Elimination

During the consolidation process, equity elimination postings can be generated based on information entered in the Acquisition Register. This will however only take place if the parent has control over the subsidiary, i.e. the consolidation method Equity Majority is being used. In that case, three types of equity elimination postings are generated:

GCP20 Description of use: This posting type is used during the elimination of equity as specified in the Acquisition Register. It posts the currency difference between the rate at the time of the acquisition of a subsidiary and the rate valid for the consolidation period.

Debit or credit posting: This could be either a debit or credit posting, depending on if the rate for the consolidation period is higher or lower than the rate at acquisition, as well as if the amount for which the currency difference is calculated is a debit or a credit amount.

GCP21 Description of use: This posting type is used during the elimination of equity as specified in the Acquisition Register. It counter post the currency difference between the rate at the time of the acquisition of a subsidiary and the rate valid for the consolidation period. See GCP20 above.

Debit or credit posting: This could be either a debit or credit posting. If the resulting GCP20 amount is a debit amount, this will be a credit amount and vice versa.

  1. Amortization of Overvalues

As part of the consolidation process, the system can calculate and post amortization of overvalues as defined in the Acquisition Register. This is done separately for the Income Statement (cost/revenue) and the Balance Sheet (accumulated amortization).

GCP19 Description of use: If overvalues or other adjustments from a subsidiary acquisition should be amortized over time, this posting type is used to represent the amortization cost or revenue in the Income Statement.

Debit or credit posting: If the amortization refers to a cost, this will be a debit posting. If the amortization refers to a revenue, this will be a credit posting.

GCP2 Description of use: This posting type is used to post the effect on profit or loss in the Income Statement due to amortization. See GCP19 above.

Debit or credit posting: If the amortization posting is a debit posting, this will be a credit posting, and vice versa.

GCP22 Description of use: If overvalues or other adjustments from a subsidiary acquisition should be amortized over time, this posting type is used to represent the amortization cost or revenue of the previous years to adjust the Profit/Loss brought forward from preceding years in the Balance Sheet.

Debit or credit posting: If the amortization refers to a cost, this will be a debit posting. If the amortization refers to a revenue, this will be a credit posting. 

GCP18 Description of use: If overvalues or other adjustments from a subsidiary acquisition should be amortized over time, this posting type is used to represent the accumulated amortization in the Balance Sheet, i.e. the counter posting to GCP19 above.

Debit or credit posting: If the amortization refers to a cost, this will be a credit posting. If the amortization refers to a revenue, this will be a debit posting.

GCP1 Description of use: This posting type is used to post the effect on profit or loss in the Balance Sheet due to amortization. See GCP18 above.

Debit or credit posting: If the accumulated amortization posting is a credit posting, this will be a debit posting, and vice versa.

  1. Calculate Net Consolidated Balances

This calculation just adds up the transactions created in the previous steps of the consolidation process. However, before this step can be calculated, the system automatically takes care of any rounding differences that might have occurred in the previous steps. This is done separately for the Balance Sheet and the Income Statement.

GCP12 Description of use: This posting type is used to post any remaining balance for Balance Sheet accounts.

Debit or credit posting: If there is a remaining debit balance, the posting will be a credit, and vice versa.

GCP13 Description of use: This posting type is used to post any remaining balance for Income Statement accounts.

Debit or credit posting: If there is a remaining debit balance, the posting will be a credit, and vice versa.

 

Parallel Consolidation Process

The Consolidation process and the Parallel Consolidation process are executed in one sequence and Consolidation process is the base for the Parallel Consolidation process. It consists of several steps:

  1. Parallel Transferred Balances
  1. Rollback Intercompany Elimination
  1. Parallel Dimension Elimination
  1. Parallel Consolidated Balances

Out of these steps, it's only the Parallel Dimension Elimination that creates new transactions using Posting Control. The transactions among different dimension values (code part values under the code part selected for the parallel consolidation) are eliminated according to the parallel consolidation structure in the parallel consolidation process. The following posting controls are used to recognize parallel dimension elimination differences in the balance sheet and in the income statement.

GCP16 Description of use: Any difference between the total amounts of accounts belonging to the logical account types Assets, Liabilities and Statistics, Opening Balance for the two dimension values considered will be posted to a separate account by using this posting type.

Debit or credit posting: If the debit amount is higher, this will be a credit posting, and vice versa.

GCP17 Description of use: Any difference between the total amounts of accounts belonging to the logical account types Revenue, Cost and Statistics for the two dimension values considered will be posted to a separate account by using this posting type.

Debit or credit posting: If the debit amount is higher, this will be a credit posting and vice versa.