Define Printers for Report and User
Explanation
Use this activity to define exceptions to rules
previously defined between users and printers and between reports and printers (combined with an optional language),
and to connect printers to different users and reports (combined with an optional language). This optional task is to be performed by a system
administrator or equivalent person.
This
is useful when you wish to specify the printer used by a selected user printing
a selected report. When a document is created in
connection with a batch job, e.g., a document in a work order process, the IFS
Printer Service can be used to print the documents. In order to accomplish that,
you must define which printer to use. If the system
cannot find a printer for the report, the document will not be
printed.
In addition, if there is a default printer defined for a specific
report/user, it will be pre selected in the print dialog when ordering a report
through the Order Report.
The
printer used will be prioritized according to the window in which it was
entered, from highest to lowest priority:
- Report user printer ( entered in the
Report
User Printer window).
- Report printer ( entered in the
Report
Printer window).
- User printer ( entered in the
User
Printer window).
Physical printer definitions are maintained in
IFS/Foundation. All available
printers are logical printers. The list of available printers can be viewed, and
the report/document printed to any printer, in the
Archived Reports window.
Prerequisites
This activity has the following prerequisites:
- IFS Print Agent must be installed at the facility.
- The logical printer, report user printer, report
printer, and user printer must be defined.
- Logical printers must correspond to a physical
printer defined in IFS Print Agent.
- Exceptions can only be created for standard reports
of installed modules.
- Users must be entered in the Foundation
User window.
System Effects
As a result of this activity:
- Exceptions defined in this tab will override
the rules defined in the
Report
Printer and
User
Printer tabs.
- If no printer is defined for a report, the
report will not
be printed. You may be able to, however, print the report to an
optional printer from the
Archived Reports
window.
Window
Printer Definitions
Related Window Descriptions
Printer Definitions
Procedure
To perform this activity, follow these steps:
- Open the Printer Definitions window and click the
Report
User Printer tab.
- Create a new record.
- In the Report ID field, query for the report
ID whose rules you want to change or select one from the List of Values.
- In the User ID field, select the user
identity from the List of Values.
- Select a language from the List of Values if you want to define a printer for a special character set. This field is optional.
- In the Available Printer list, click the
printer to use.
- To define the default printer, select the Default check box in the printer to use. Only one printer can be defined as the default
printer.
- Save the changes.