Export Excel Report without BA

Explanation

This activity is used to save and/or email the resultant excel report without Business Analytics functionality. You can save the excel report on the local disk, send the excel report to email recipient (MS Office Outlook) or do both.

The Excel report without BA (Business Analytics) functionality is exported for two main purposes.

To distribute the report to users who do not have IFS/Business Analytics installed.
To allow users to enter new data or modify existing data in the report. The modified report can be imported back to the BA report and then moved to the IFS database using the writeback feature of BA.

Once the Excel report is exported you can save the executed report with BA functionality in the BA export archive and/or in the local disk. This BA report can be used as the base to import external data from an updated version of the exported Excel report without BA. The saved reports can also be used for later reference.

Prerequisites

In order to perform this activity:

An executed BA report must exist in IFS Business Analytics.
If the excel report is exported in order to be used for later import, the original BA report should have one or more writeback enabled cells (since data can be imported only for writeback enabled cells).

System Effects

As a result of this activity, the following system effects would take place depending on the method of export selected.

Method	System Effect
Save on disk	The Excel report without BA is saved in the specified location.
Save on disk and email	The Excel report without BA is saved in the specified location. In addition, an e-mail composing window will open in MS Outlook and the Excel report without BA will be attached to it.
Email	An e-mail composing window will open in MS Outlook and the Excel report without BA will be attached to it.

If you export the Excel report for later import, the BA report will also be saved in the BA export archive irrespective of the method, with a default expire date of sixty days.

Related Process Models

Export Report

Related Activity

N/A

Procedure

To export excel report:

Execute the BA report you want to export.
Click Export in the IFS Business Analytics Ribbon to open the Export to Excel Report dialog box.
Select either Export to Excel Report option or the Export to Excel Report for Later Import option in the header of the dialog box.
Select either Save on Disk, Save on Disk and Email, or Email in the Export Excel Report without BA tab as required.
If you selected either Save on Disk or Save on Disk and Email, click Browse to specify the location in disk where you want to save the report.
Change the default File Name if required.
Click Export if you do not want to save the Excel report with BA. If you want to save the Excel report with BA, click on the Save BA Report tab. (Note: If you selected Export to Excel Report for Later Import option in the header of the dialog box, the report is automatically saved in the BA export archive. Therefore, you will be required to use the Save BA Report tab only if you want to save the report with BA in your local disk.)
Select Save BA Report to Archive and/or Save BA Report to Disk check boxes depending on where you want the report saved.
If you selected the Save BA Report to Disk check box, enter the location on disk where the report should be saved in the File Path field. You can browse for the relevant location.
Modify the report name suggested in the Report Name field if required.
Click Export.