Define Employee Seniority Setup
Explanation
This activity is used to create seniority definitions for employees.
Prerequisites
In order to perform this activity,
- Employment types are required to be defined in the Employment
Types window.
- Reasons for leaving (employment) are required to be defined in the
Reasons for Leaving window.
- Education levels and license types are required to be defined in the the
Education and Experiences window.
- Absence types are required to be defined in the Absence
Configuration window.
- Employee position codes are required to be defined in the
Graphical Position Structure window.
- Work experience breaks are required to be defined in the Work
Experience Break Types window.
- If IFS/Payroll is installed, hazardous occupations are required to be
defined in the Hazardous Occupation Description window.
System Effects
There are no system effects.
Window
Seniority Setup
Related Window Descriptions
Seniority Setup
Procedure
To create a seniority setup;
- Open the Seniority Setup window.
- Create a new record in the header and enter the seniority setup ID and
description of the seniority in their respective fields.
- Select the Use Employee Age check box if the number of years an
employee is associated with the seniority should only be based on the
employee's age. The date of birth of employee entered in the employee files
is considered to determine the employee age.
In order to define the criteria based on the employment types, education
level etc, perform the following steps.
- Go to the Employment Type tab and create a new record.
- Enter employment type in the Employment Type field by selecting a
value from the list. The description of the employment type will show in the
Description field.
- Save the information.
- Go to the Leaving Cause tab and create a new record.
- Enter reason code in the Reason for Leave field by selecting a
value from the list. The description of the reason for leaving will show in
the Reason for Leaving Description field.
- Save the information.
- Go to the Position tab and create a new record.
- Enter a position in the Position ID field by selecting a value
from the list. The description of the position will show in the Position
Title field.
- Save the information.
- Go to the Education Level tab and create a new record.
- Enter the education level in the Education Level field by
selecting a value from the list.
- If required enter the number of years the employee
is required to be connected to the education level in the Years field. If
the valid
period of the education level for the employee as specified in the Employee/Qualifications/Education tab should be used to calculate the
number of years, leave the this field blank.
- Save the information.
- Go to the Absence Type tab and create a new record.
- In the Arithmetical Sign field, specify whether the any absence
registered by employee using the given absence type should reduce or
increase the seniority of employee. Enter Plus or Minus using
the list.
- In the Absence Type field, enter the absence type which should
either reduce or increase the seniority.
- Save the information.
- Select the record, right-click and click Reduce Absence to open
the Employment Type Reduce Absence window.
- Create a new record and enter the required absence type in the
Absence Type field. If an employee with the selected employment type has
reported absence during the employment using the absence types specified in
this window, the seniority will be reduced.
- Go to the License Type tab and create a new record.
- Enter a license code in the License field by selecting a value
from the list. The description of the license will show in the License
Name field.
- Save the information.
- Go to the Work Exp Break tab and create a new record.
- In the Arithmetical Sign field, specify whether the any work
experience breaks registered by employee in the Employee/Qualifications/Work Experience Breaks tab using the
given work experience break type should reduce or increase the seniority of
employee. Enter Plus or Minus using the list.
- In the Work Break Type field, enter the work experience break
type which should either reduce or increase the seniority.
- Save the information.