Payment in Full

Explanation

Use this activity to create payment transactions for authorized and (optional) transferred expense sheets. An employee with a positive balance (the company is in debt to the employee) will get an authorized payment transaction automatically entered in the Payment Transactions window. To include transferred expense sheets, you must have the property code EMPPAYTRAN set to YES in the Company Details/Property window. Expense sheets transferred to payroll must only be included when the payroll system does not effectuate the reimbursement to the employee, but only print the information to the statement of income document.

The payment transaction can then be paid cash or transferred to the  employees bank account by following the normal procedures.

System Effects

When a payment in full transaction is executed, an advance is created and connected to the expense sheet. A voucher is created in IFS/Accounting Rules.

Window

Payment in Full

Related Window Descriptions

Payment In Full

Procedure

  1. The default Company ID will appear. If you want to create transactions for another company, you can select the Company ID from the list box.
  2. If a default Payment Method exists, it will automatically appear. You can change the payment method.
  3. The Until Date will be set to today's date. You can change the date. Transactions for Expense Sheets until this date will be included in the process.
  4. Select Ok.