Print Journal Report per Account

Explanation

This activity is used to generate the Journal Report per Account. This report lists all transactions for all voucher types included in a selected accounting journal for a selected time period.

Prerequisites

In order to perform this activity:

• Vouchers updated to the General Ledger should exist in the system.
• If the report is not printed as a preliminary printout, the status of the accounting periods for which the report is printed should be Generated in the Accounting Journals window for the relevant journal ID.

System Effects

As a result of this activity, the report is either printed on paper or displayed on the screen. The transactions in the report are sorted based on the value selected for the relevant accounting year(s) in the Create Accounting Journals window.

Window

Accounting Journal Report

Related Window Descriptions

Accounting Journal Report

Procedure

To print the journal report per account:

1. Open the Accounting Journal Report window.
2. Select either Period or Date to specify whether you want to specify the time interval for the report based on period or date. Then enter the required values in the relevant From and Until  fields to specify the time interval for which the report should be printed.
3. Select the Preliminary Printout check box to generate a preliminary report. If this check box is not selected, then a Year End Report will be generated. It is not possible to enter any values in the Date field if the Preliminary Printout check box is selected. The sequence number is not printed if it is a preliminary printout.
4. Specify the accounting journals or use the List of Values to select the accounting journals for which the report is to be generated in the Accounting Journal. The journal report will be generated for more than one accounting journal only if the Preliminary Printout check box is selected.
5. Select the Include check box under Hold Table if you want transactions in the hold table to be included in the report.
6. Select Yes under Report per Account.
7. Click Print.

or:

1. Open the Order Report window and select the Journal Report per Account report.
2. In the Report Parameters tab, select the company for which you want to print the report.
3. Select either Period or Date option to specify whether you want the time interval for which the report is printed to be stated based on accounting periods or dates . Then specify first and the last accounting periods/dates of the required time interval.
4. In the Journal ID field, enter the ID of the journal for which the Journal Report per Account should be printed.
5. Select the Preliminary Printout check box if you want the report to be printed as a preliminary report.
6. Select the Include check box under Hold Table if you want transactions in the hold table to be printed in the report.
7. Click on the Distributions tab and enter the users and the distribution groups to which the report should be sent.
8. Click OK.