Outgoing Supplier Invoices with Posting Errors
Explanation
This activity is used for manually creating vouchers that were not
automatically created when invoices were printed. The reason a voucher is not
created could be, for example, that the posting control is not correct. Once the
error that prevented the voucher from being created is corrected in posting
control or basic data, the vouchers can be manually created.
Prerequisites
In order to perform this activity, posting errors that prevented the creation
of vouchers should be corrected in posting control or basic data
System Effects
As a result of this activity, invoices are given their final identity and a
voucher is created and transferred to the hold table in IFS/Accounting Rules.
Window
Outgoing Supplier Invoice with Errors
Outgoing Supplier Invoice Postings
Analysis
Related Window Descriptions
Outgoing
Supplier Invoices with Errors
Outgoing Supplier Invoice
Postings Analysis
Procedure
- Open the Outgoing Supplier Invoices with Errors window. The applicable period is shown in the Period
field. The code for the user group is shown in the User Group field
and the voucher type is shown in the Vou. Type field.
- Use the Populate or Search function to view the invoices for which no
voucher was created in connection with printing.
- Right-click and click Posting on an invoice in the table to view
posting errors in the
Outgoing Supplier Invoice Postings
Analysis window..
- The Error check box in the header is selected for invoices with
posting errors.
- The voucher lines with errors are displayed by a selected check
box in the Error column.
- Correct the posting for the specific invoice you want to process.
- To process invoices for which the Error check box is selected,
select the relevant invoice lines with corrected voucher lines in the
Outgoing Supplier Invoice with Errors window.
- Right-click and click Create Vouchers to post the voucher.
- Populate the window again to check whether the invoice has been removed
from the window. If you find that the invoice is not removed, it means that
the invoice has more posting/send errors. Correct those errors and repeat
this procedure.