Enter Sales Objects

Explanation

This activity is used to define and maintain sales objects used in instant invoices for customers and outgoing supplier invoice for suppliers. This task is required to be performed by a system administrator or an equivalent person if instant invoices and outgoing supplier invoices are used.

A sales object can be a service, rental, consulting hours, or other non-inventory part. You can enter new sales objects, and view or modify details of existing sales objects. The sales object ID, description, quantity, price, and total amount for the specific invoice will be printed on the invoice. 

Sales objects can use either VAT tax or sales tax, depending on how the Tax Regime was defined in the Company/Invoice/Tax Information window:

• If VAT or Mixed regime was defined, the sales object must have a VAT tax code or a tax class. If the sales object is not taxable a 0% tax code or tax class should still be specified.
• If sales tax regime was defined, and the sales object is not taxable, it's possible to specify a VAT code.

Depending on whether VAT or sales tax was defined, the delivery address tab information will be added to the invoice lines when creating an instant invoice for customers.

Prerequisites

In order to perform this activity:

• The Tax Regime should be defined in the Company/Invoice/Tax Information window.
• VAT codes, if used, should be entered in the Tax Codes window in IFS/Accounting Rules.
• Tax Class, if used, should be entered in the Tax Classes window in IFS/Accounting Rules.
• Accounting rules should be defined.
• Accounting code strings should be defined.

System Effects

As a result of this activity:

• Sales objects can be used in instant invoices and outgoing supplier invoices.
• The account and free code parts will be affected according to the code string specified for the selected sales object.

Window

Sales Objects

Related Window Descriptions

Sales Objects

Procedure

To enter a sales object:

1. Open the Sales Objects window.
2. Create a new record.
3. In the Object ID field, enter up to 20 alphanumeric characters for the sales object ID.
4. Enter a description for the sales object in the Description field.
5. In the Price field, enter the price of the sales object in the currency format used for invoicing.
6. In the Price Type field, enter the price type of the sale object used for invoicing.
7. In the Delivery Type field, select the delivery type used for invoices covering trade within the EU from the List of Values.
8. Select the Taxable check box if the sales object should be taxable.
9. A value must be entered either in the Tax Code field or the Tax Class field if using VAT or Mixed tax regime. For a Sales Tax regime it is possible to enter a tax code if the sales object is not taxable. Select the tax code or tax class used for calculating tax on the sales object from the List of Values. Because a tax code or a tax class is required for VAT tax even if no percentage will be used, select a tax code or a tax class that uses a 0% tax rate from the List of Values. 
10. Select a value for the Unit Of Measure field to indicate the measure in terms of which the amount or the quantity of objects sold is stated.
11. In the Account field, select the account to which the object's sales will be posted from the List of Values. The account can be changed when using the sales object on an invoice line.
12. In the code fields, enter the values for code parts BJ. These are used in the same way in which the account is used. Note that the account's code part demands are not defined here.
13. In the Project Activity ID field, select the project activity from the List of Values. This field is only used if the project was entered as part of the code string and the project was created in the IFS/Project component.
14. Save the changes.