Enter Supplier Invoice Posting Control Information

Explanation

The Enter Supplier Invoice Posting Control activity is used for entering posting control information related to the entry of supplier invoicing transactions.

The following Posting Types and Control Types are used in the Supplier Invoicing process. The information can be used as a guideline when setting up the posting control in a company at system start up. For further information on Posting Control in Financials, see the process Set up Financial Basics.

Existing Posting Types in Supplier Invoicing

Posting Type	Description	Requires Ledger Account
IP1	Supplier Debts, Invoice	Yes
IP3	VAT Received, Invoice	No
IP5	Preliminary Cost	Yes
IP9	VAT Received, Calculated	No
IP10	VAT Disbursed, Calculated	No

Available Control Types

Control Type	Description	Data Controlled by
AC1	Fixed Value	IFS Accounting Rules
AC2	Pre-posting	IFS Accounting Rules
AC4	Country Code	IFS Accounting Rules
AC5	User Group	IFS Accounting Rules
AC7	Tax Code	IFS Accounting Rules
AC21	Voucher Type	IFS Accounting Rules
IC1	Supplier Group	IFS Invoice
IC4	Payment Terms	IFS Invoice
IC5	Preliminary Code	IFS Invoice
IC6	Authorizer	IFS Invoice

Allowed Combinations of Posting Type - Control Type

Posting Type

Description

AC 1

AC 2

AC 4

AC 5

AC 7

AC
21

IC 1

IC 2

IC 4

IC 5

IC 6

IP1

Supplier Debts, Invoice

IP3

VAT Received, Invoice

IP5

Preliminary Cost

IP9

VAT Received, Calculated

IP10

VAT Disbursed, Calculated

IP26

Tax Currency Loss

IP27

Tax Currency Profit

Note: Control Type AC2, Pre-posting, is not available for Code part A.

Connection between Posting Types and System Event

IP1 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. When posting a supplier invoice either directly or preliminary, the supplier’s ledger account will be posted automatically due to this posting type. It also occurs in: Payment/Supplier Payments. When paying the supplier invoice, the debt will be offset.

Debit or credit posting: Supplier debts are normally posted as credits, if it is not a credit invoice, then the debt is reduced on the debit side. When paying the invoice, the posting is on the reverse side.

IP3 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. When posting a supplier invoice either directly or preliminary, this posting type will be used in order to post the VAT correctly

Debit or credit posting: Normally a debit posting, when it is a debit invoice.

IP5 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. When posting a supplier invoice preliminary, this posting type will be used in order to post the so far unknown cost. This posting type will be used again in Manual Supplier Invoice and Final Entry, when doing the final entry and specifying the real cost. Second time it will be posted on the reverse side in order to balance the preliminary cost.

Debit or credit posting: Normally a debit posting in the preliminary entry and a credit in the final entry, when it is a debit invoice.

IP10 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. This posting type is used only for calculating purposes. See also IP9. When VAT is not going to create a balance, for instance when purchasing from within EEC, but only in order to be reported, VAT is calculated for and posted once on the credit side, as is the case here for debit invoices, and once on the debit side (IP9). The reason is thus only for reporting purposes.

Debit or credit posting: Credit posting when it is a debit invoice.

Business Events in Invoice

Supplier Preliminary and Direct Invoice Entry

IP1 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. When posting a supplier invoice either directly or preliminary, the supplier’s ledger account will be posted automatically due to this posting type

Debit or credit posting: Supplier debts are normally posted as credits, if it is not a credit invoice, then the debt is reduced on the debit side.

IP3 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. When posting a supplier invoice either directly or preliminary, this posting type will be used in order to post the VAT correctly

Debit or credit posting: Normally a debit posting, when it is a debit invoice.

IP5 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. When posting a supplier invoice preliminary, this posting type will be used in order to post the so far unknown cost. This posting type will be used again in Invoice/Supplier Invoices/Supplier Invoice and Final Entry, when doing the final entry and specifying the real cost. Second time it will be posted on the reverse side in order to balance the preliminary cost.

Debit or credit posting: Normally a debit posting in the preliminary entry and a credit in the final entry, when it is a debit invoice.

IP9 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. This posting type is used only for calculating purposes. See also IP10. When VAT is not going to create a balance, for instance when purchasing from within EEC, but only in order to be reported, VAT is calculated for and posted once on the debit side, as is the case here for debit invoices, and once on the credit side (IP10). The reason is thus only for reporting purposes.

Debit or credit posting: Debit posting when it is a debit invoice.

IP10 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. This posting type is used only for calculating purposes. See also IP9. When VAT is not going to create a balance, for instance when purchasing from within EEC, but only in order to be reported, VAT is calculated for and posted once on the credit side, as is the case here for debit invoices, and once on the debit side (IP9). The reason is thus only for reporting purposes.

Debit or credit posting: Credit posting when it is a debit invoice.

Supplier Final Invoice Entry

IP5 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. When posting a supplier invoice preliminary, this posting type will be used in order to post the so far unknown cost. This posting type will be used again in Invoice/Supplier Invoices/Supplier Invoice and Final Entry, when doing the final entry and specifying the real cost. Second time it will be posted on the reverse side in order to balance the preliminary cost.

Debit or credit posting: Normally a credit posting in the final entry, when it is a debit invoice.

IP26 Description of use: Instant Invoice and Customer Invoice. When the tax currency exchange rate is different from the invoice currency exchange rate at the time of invoice entry, such that the net result is a currency loss, this posting type will define the correct account to which the loss is posted. This is only applicable for tax codes with the Invoice Entry or Final Posting method where the actual tax transaction is created at the time of invoicing.

IP27 Description of use: Instant Invoice and Customer Invoice. When the tax currency exchange rate is different from the invoice currency exchange rate at the time of invoice entry, such that the net result is a currency gain, this posting type will define the correct account to which the gain is posted. This is only applicable for tax codes with the Invoice Entry or Final Posting method where the actual tax transaction is created at the time of invoicing.

Prerequisites

This activity requires that a company has been created and that the chart of accounts has been defined.

System Effects

As a result of this activity:

If the supplier invoice posting control is set up in a proper way, manual supplier invoices can now be posted. This creates a voucher belonging to function group I or J (Supplier Invoices).

Window

Posting Control

Related Window Descriptions

Posting Control
Posting Control Details

Procedure

How to enter Posting control Information is explained in the process Define Financial Basics, Set up Basic Data Accounting Rules, the Modify Rules section.