Direct Cash Payment Cash Box

Explanation

This activity is used to enter payment transactions when neither Accounts Receivable nor Accounts Payable ledgers are involved. These payment transactions, such as tax payment, refund or money transfer between cash accounts are all performed in cash box payment institutes i.e. the payments are managed only by using cash.

Prerequisites

This activity requires that information has been entered in the Header Details tab of the Cash Box window.

System Effects

• This entry allows the direct cash payment to be printed as a receipt. Receipts have to be printed for all entered transactions.
• The direct cash payment can be manually posted.

Window

Cash Box

Related Window Descriptions

Cash Box
Cash Boxes Analysis
Cash Box Analysis

Procedure

To enter direct cash payment in cash box:

1. Open the Cash Box window and enter general information for the cash box in the Header Details tab.
2. Select the Transactions tab and enter a new transaction. Choose the option Direct Cash Payment from the drop down menu in the Transaction Type field.
3. Enter tax code in the Tax Code field or use List of Values to select a value, if necessary for the transaction.
4. Enter the customer/supplier in the Cash Receipt Payer/Payee field.
5. Enter the transaction amount in the Amount field.
6. If the direct cash payment should be posted to only one code string enter the account in the Account field and the rest of the the code string (e.g. cost center) in the corresponding code string fields.
7. If a quantity is required or if you want the quantity to be suggested in the manual posting line(s), enter a quantity in the Quantity field. Note: The sign of the quantity is not set automatically but must be entered manually as needed.
8. Click Save.
9. If you want to distribute the direct cash payment amount to several postings right click and click Manual Posting to manually post the payment transaction.
10. Create a new record in the Manual Posting dialog box.
11. Enter the account to which the direct cash payment should be posted in the Account field, and the rest of the the code string (e.g. cost center) in the corresponding code string fields.
12. In the Amount field, enter the direct cash payment amount you want to post to the entered code string.
13. Enter or modify the quantity in the Quantity field if applicable or required by the code part demands of the account. Note: The sign of the quantity is not set automatically but must be entered manually as needed.
14. Repeat steps 10 - 13 to post the direct cash payment amount to different code strings.
15. Click OK to save the postings and close the Manual Postings dialog box.