DOP Alarms

A DOP alarm is displayed whenever a DOP order will not be able to be delivered at the right time, or with the right quantity. A DOP alarm is also generated if a configuration is used to create the DOP structure and if it does not match the configuration of a customer order line to which the DOP header is pegged.

DOP alarms can be viewed either on the DOP order itself, or as component alarms on the parent order, if there is any. The component alarms concern the fact that the necessary components for the DOP order are not available on time, and/or in the right quantity. If an alarm exists, it is displayed in the Alarm Exists check box in the DOP header, and/or the DOP order window(s). In addition, the alarms are displayed in the Alarms tabs in the DOP Header, DOP Order and the DOP Order Alarms windows.

The alarms are created in the Not Acknowledged status. When the alarm has been noticed, the status can be changed to Acknowledged using the right mouse button menu.

To solve a Time alarm, you can right-click and then click Adjust Date in the DOP Header/Alarms, DOP Order/Alarms, DOP Order/Component Alarms tabs or the DOP Order Alarms window.

To solve a Quantity alarm, you can right-click and then click Adjust Quantity in the DOP Header/Alarms, DOP Order/Alarms, DOP Order/Component Alarms tabs or the DOP Order Alarms window. Note that you cannot solve the alarm by updating the quantity directly on the pegged supply order.

The Configuration alarm only appears on the parent order and happens when a mismatch has occurred between the configuration defined from the customer order line and the configuration from which the DOP structure was created. To solve a Configuration alarm, you can right-click and then click Update Supply Configuration or Unpeg Customer Order Line in the DOP Header/Alarms tab. Note that it is not possible to acknowledge a Configuration alarm; it must be solved before processing the DOP header and connected DOP orders.

DOP Alarm Types

Five types of alarms exist for a DOP order;

• Time alarm - A DOP order supply is late, i.e., the delivery date of a pegged order or the delivery date for an excess part on another DOP order is later than required in order to meet the demand date. This means that the date required is earlier than the delivery date or today's date. DOP lead-time uses a Manufacturing calendar, where as Purchasing module uses the Distribution calendar. In a situation where both these calendars differ, incorrect alarms could be created.
• Quantity alarm - A DOP order supply is not enough to meet the demand of the DOP order. This can occur due to extensive scrapping on a shop order, the inability of a supplier to deliver the quantity ordered on a purchase order, erroneous inventory balance corrected on counting, or that a sufficient supply has not been ordered. All this means that the supplied quantity (the quantity reserved in inventory or on pegged orders) is less than the quantity required.
• Structure Revision alarm - The due date for a DOP order is not within the effective date range of its structure. This can occur if due date for a DOP is updated.
• Routing Revision alarm - The due date for a DOP order is not within the effective date range of its routing. A change to the due date for a DOP order might cause this alarm to be generated.
• Configuration alarm - A mismatch has occurred between the configuration defined for a customer order line and the configuration of the supplying DOP header. This can occur if the planned delivery date of the customer order line was changed in a way that the configuration must be reconfigured on the base of another part configuration revision than the original. If such reconfiguration is required, a mismatch occurs between the configuration defined for the customer order line and the DOP header configuration. Therefore, it is not possible to supply the customer order line with what is actually requested and the supply will deviate.

Automatic Alarm Generation

Alarms are automatically generated when date, quantity, configuration mismatches exist between demand orders and supply orders with a DOP structure, or if no valid structure- and/or routing revision exists for a part to be processed on an order in the DOP structure. The demand and supply relationships within a DOP structure are:

Note: The Quantity and Configuration alarms are generated with alarm source related to the Demand. Time, structure- and/or routing revision  alarms are generated with alarm source related to the Supply.

Date Alarms

An alarm is generated when:

• There is a mismatch between the planned shipping date of a customer order line and the due date of a DOP header. The alarm indicates the number of days the due date is earlier or later than the planned ship date. When a DOP header is connected to multiple customer order lines, the alarm is generated for the customer order line with the earliest planned shipping date. When a customer order line is connected to multiple DOP headers, an alarm is generated for each date mismatch that exists between the customer order line and a DOP header.
• There is a mismatch between the due date of a DOP header and the revised due date of its top DOP order.
• There is a date mismatch between a DOP order and its supply orders. This may occur when the due date is changed on the DOP order, a supply order or when propagating date changes downstream or upstream.
• There is a date mismatch between a DOP order and another DOP order which supplies it due to netting.
• There is a date mismatch between a DOP order and another DOP. One DOP order could be in sync with its supply but out of sync with a demanding DOP Order up in the structure.

Quantity Alarms

An alarm is generated when:

• There is a quantity mismatch between a DOP header and its top DOP order.
• There is a quantity mismatch between a DOP order and its supply orders.  This may occur when the quantity is changed on the DOP order, a supply order or when propagating quantity increases or decreases.
• A return is recorded for a purchase order connected to a DOP order.
• Scrap is recorded for a purchase order connected to a DOP order.
• A substitute part is received for a shop order connected to a DOP order.
• Scrap is reported for a shop order connected to a DOP order.
• There is a quantity mismatch between a DOP order and its netted quantity.
• There is a quantity mismatch between a DOP order and another DOP order which supplies it due to netting.
• A supply order is unpegged from a DOP order.
• There is a quantity mismatch between a DOP order and another DOP. A DOP order could be in sync with its supply but out of sync with a demanding DOP Order up in the structure.

Note: If multiple DOP headers are connected to the customer order line, the DOP header with the lowest status gets the alarm.

When a purchase order or shop order is connected to DOP orders, the alarm is generated for the DOP order with the latest due date.  If the DOP orders have the same due date, the alarm is generated for the DOP order with the highest DOP ID.

The quantity alarms are automatically removed when a reversal action for scrap, returns, or substitute receipts is done for the supply order.

Configuration Alarms

A configuration alarm is generated when there is a mismatch between the configuration defined for a customer order line and the configuration for the supplying DOP header. A change in the planned delivery date of the customer order line might cause this alarm to be generated since that could require a reconfiguration.

Structure or Routing Revision Alarms

A structure or routing revision alarm is generated when the due date for a DOP order is not within the effective date range of either its structure or routing revision.  A change to the due date for a DOP order might cause this alarm to be generated.