Approve a Supplier

Explanation

Use this activity to approve a supplier on an approved suppliers list.

Approved suppliers lists define the purchase authorization process to use for parts in a purchase group on a particular site. Purchases initiated from purchase requisition lines or purchase orders can use the approved suppliers list. If suppliers are approved for the purchase group (and the site) in the approved suppliers list, purchases made from that supplier do not require authorization.

Prerequisites

• An approved suppliers list with the audited supplier must exist.

System Effects

All purchases from the supplier of parts belonging to the defined purchase group on the site, used on the list, will not require authorization.

If a date is entered in the Approved Until field, after this date has passed, the supplier will be considered an unapproved supplier and purchases from the supplier will require authorization.

Window

Approved Suppliers List

Related Window Descriptions

Approved Suppliers List, Approve

Procedure

1. Open the Approved Suppliers List window and query for the desired list.
2. Select the audited supplier.
3. Right-click and then click Change Status/Approve. The Approve dialog window opens.
4. Enter the date of audit in the Audit Date field.
5. Optionally, enter the expiration date for the approval in the Approved Until field.
6. Click OK.