E-mail Rejection Letter for Order Quotation

Explanation

This activity is used to e-mail rejection letters to the suppliers who sent order quotations. The rejection letter will be attached to the e-mail as a Portable Document Format (PDF) file. If you did not e-mail rejection letters at the time of the rejection, you can use this activity to manually e-mail them later.

Prerequisites

This activity has the following prerequisites.

• IFS/Print Server and IFS/Connect should have been installed.
• Print Server Archiving has to be enabled.
• The PDF_REPORT_CREATED event must be defined and enabled.
• On the Supplier/Address/General Address Info tab, in the Comm. Method area, the communication method should be set to E-mail and the receiver's e-mail address must be specified in the Value field for the respective supplier name. The same supplier name should be given in the Supplier Contact field of the Supplier/Address/Purchase Address Info tab.
• The quotation line must be in Rejected status.

System Effects

The rejection letter is e-mailed to the specified supplier using IFS/Connect and the rules specified for the event PDF_REPORT_CREATED.

Window

Order Quotation Approval
Order Quotation Approvals

Related Window Descriptions

Order Quotation Approval
Order Quotation Approval
E-mail Rejection Letter for Order Quotation

Procedure

1. Open the Order Quotation Approval window and query for the desired request. To e-mail rejection letters for several order quotations of several requests simultaneously, open the Order Quotation Approvals window and query for the desired requests.
2. Select the required quotation line(s), right-click and then click E-mail Rejection Letters.
3. Click OK in the E-mail Rejection Letter dialog box to confirm.