Manually Add Component Parts

Explanation

The charge/no charge function can be used when you are supplying the supplier with material or components that the supplier needs to either manufacture or pack the parts that you then purchase. This function allows you to either charge, i.e., sell the material or the components to your supplier, or not charge the supplier for the material and components that you supply to the supplier. These components will be connected to the purchase order, and sent to the supplier using a customer order.

When entering the purchase order line, any components entered in a product structure in IFS/Manufacturing Standards is copied to the purchase order line. In case a product structure is not used, you can manually specify the components.

Depending on the requirements or practices of your industry, you can backflush the component parts. Backflushing involves transporting the component material to a special backflushing location in advance, and automatically issuing the components as and when the purchase parts (top parts) are received from the supplier. Thus a customer order will not be created when the relevant purchase order is released, as the components are to be directly issued.

In case a product structure is not used (or when you have manually entered a component line), you must select the Backflush check box and specify a backflushing location in the Purchase Order Line Components window. Otherwise, these values would be used by default per product structure, in IFS/Manufacturing Standards. Note that backflushing is enabled per component line; therefore you could choose to backflush some components and send the other components through the normal charge or no charge flow.

Prerequisites

• The purchase order line must have been entered and saved.
• The parts to be connected must have been entered as sales parts. This makes it possible to include goods that are not entered as inventory parts, such as packaging material and manuals.
• The Purchase Component Method at the company site level has to be set as Customer Order to enable the facility to manually add component parts to purchase order line.

System Effects

• The component parts will be connected to the purchase order.
• If you had chosen to backflush, the automatic issuing of component parts from the backflushing location will be enabled. This is a direct issue to the supplier, and will take place as and when the purchase parts (the top parts) are received (i.e., at purchase order receipt).

Window

Purchase Order

Related Window Descriptions

Purchase Order
Purchase Order/Part Order Lines
Purchase Order Line Components

Procedure

1. In the Purchase Order window, query for the purchase order to which you want to connect the component parts. 
2. On the Part Order Lines tab, select the desired purchase order line and choose Component Parts in the Operations menu. This opens the Purchase Order Line Components window.
3. Click New. The order number, line number, and release number are automatically retrieved from the purchase order. Normally, the line item number is automatically generated by the system when saving the component line, but you can also manually specify this number.
4. In the Sales Part No field, specify the component part (the sales part) that will be connected to the purchase order. Either enter the short code for the sales part or indicate it by using the List of Values.
5. In the Qty Required field, enter the required quantity of the component parts.
6. Enter the date on which the supplier needs the component parts.
7. In the Charge Item field, use the list to define whether the component parts should be charged.
8. In the Qty Assembly field, specify how many component parts are needed to manufacture or pack each purchase part.
9. To issue the components using backflushing, select the Backflush check box. Also specify a desired picking location as the backflushing location in the Backflush Location field. Note that to be able to backflush the components, you must have selected Item Not Charged in the Charged Item field.
10. In the Supply Code field, select either Inventory Order or Project Inventory.
    (The Project Inventory supply code is allowed only for purchase order lines that are connected to project activities. In such cases, parts can be reserved and picked only from the project inventory of the connected project) 
11. Save when completed.
12. Repeat steps 3—9 until all the component parts are entered, then close the Purchase Order Line Components window.