Change to Alternate Purchase Part
Explanation
Use this activity to change the quantity of a purchase part if
you want to substitute it with an approved alternate part. This feature is useful if,
for example, you are informed by a supplier that he or she cannot deliver the required part in time
but that other parts are available as
substitutes.
Note: Alternate parts cannot be specified for purchase orders with
order code 6 (External Service Order), nor for purchase order lines showing a
value in the Cust Order No field.
Prerequisites
- The alternate part must have been defined in the
Alternate Purchase Part Base Data window.
- The combination of purchase part and supplier must have been established.
- The purchase order must have Planned, Released, or
Confirmed status.
- The purchase order
line
must have
Released or Confirmed status.
System Effects
The original part order line will have its quantity changed to the value you enter in the
Add/Change Alternate Parts dialog box. If the quantity is changed to zero (0), the line will be canceled.
The alternate part(s) for which you have entered a new quantity will be added to the purchase order, and the original part number will be added as a reference to the lines.
Windows
Purchase Order
Related Window Descriptions
Purchase Order
Purchase Order/Part Order Lines
Add/Change Alternate Parts
Procedure
To substitute a purchase part with an alternate part, perform the following
steps:
- Open the Purchase
Order window and click the Part Order Lines tab.
- Select the purchase order line for the part you
want to replace with an alternate. Then right-click and click Add/Change
Alternate Parts. The
Add/Change Alternate Parts dialog box
appears.
- The header of the dialog box
shows purchasing
information for the original purchase part. In
the Quantity field, change the quantity of the primary part.
- Go to the table to enter
information about the alternate part(s) you want to order. All
available alternate parts are identified in the Alternate Part No
column.
- In the Quantity field, enter the quantity of
the alternate part. The default value is 0 (zero). If you enter a number
greater than zero, a purchase order line for the alternate part is added to
the Part Order Lines tab of the
Purchase Order
window.
- The purchasing unit of measure, shown in the Purch
U/M field, appears automatically, as does the value in the Price U/M
field, which indicates the unit of measure used in pricing.
- The value shown in the Discount (%) field
reflects the discount percentage received from a supplier agreement or from any price list, standard price,
purchase group per supplier, or supplier. You can modify the existing value
or, if none exists, enter one.
- The value shown in Additional Cost field
shows the fixed charge or additional fee that the supplier receives for handling the
purchase order line,
expressed in the suppliers currency. Again, you can modify the existing value
or, if none exists, enter one. Note:
You can also enter or change the additional cost directly
on the purchase order line.
- Once you have completed steps 6 and 7, the total
cost for the line is shown in the Total field.
- If applicable and desired, enter the revision number of the part
you want to buy in
the Part Revision field.
- When you are done, click OK. This returns you to the
Purchase
Order window.