Whenever a financial transaction takes place in the system the postings concerning it are created by the predefined posting types and rules defined in IFS/Accounting Rules. This means that you do not have to do anything manually as long as you have defined your rules correctly.
However, sometimes you want to decide a code part value, depending on specific purchase requisition information, i.e., you choose not to define a rule for this code part for all posting types affected or it is not possible to define a rule. In these cases, you must manually establish the relationship between the code part and the purchase requisition by entering a pre-posting connected to the purchase requisition. The code part value that you enter as a pre-posting for the purchase requisition will then affect several postings created for this purchase requisition. An example where pre-posting is used is with customer orders for which you want the postings to include a specific project in the code part Project for all postings concerning the selling. Another example is a purchase order for which you want the postings for purchasing to be charged to a specific cost center.
The postings that will be affected by the pre-posting are generally all postings concerning expenses, revenues, and WIP. This is determined in the Business Event/Posting Info tab, where you can see whether or not a posting for a specific system event is affected by the pre-posting on the purchase requisition line. Note that pre-posting will generally not affect the inventory cost postings (M1 posting). Pre-posting will be used when posting transactions registered for non-inventory parts, no-number parts and eventually overheads. An exception to this are transactions related to material connected to a project. Pre-posting will also be used for inventory parts with ownership Company Rental Asset since the postings for these are the same as for non-inventory parts.
Basic financial data and sets of rules for IFS Applications are managed in the IFS/Accounting Rules. Besides the regular rules, you also have to define whether you want to use the pre-posting functionality in IFS/Accounting Rules. This is done by entering a specific posting type for each order type (see Prerequisites) and the code parts for which it should be possible to enter pre-posting.
If you try to enter a pre-posting for a purchase requisition and have not defined the use of pre-posting in IFS/Accounting Rules, you will receive a message that tells you that pre-posting is not entered for this order type in the posting control. Initiate the pre-posting function in the Posting Control window. Indicate the appropriate posting type for the code parts you intend to alter.
You should also note that the pre-posting entered on the purchase requisition header is not automatically used for the purchase order.
A relation is established between the code part and the purchase requisition by entering a pre-posting connected to the purchase requisition. The code part value that you enter as an pre-posting for the purchase requisition will then affect several postings created for this purchase requisition. The postings that will be affected by the pre-posting are generally all postings concerning expenses, revenues, and WIP. Postings for non-inventory parts and no-number parts will be affected. The postings for inventory parts will not be affected unless they are connected to a project or if the ownership of the part is Company Rental Asset.
Purchase Requisition
Pre Posting
Pre
Posting/Posting
Initiate pre-posting in IFS/Accounting Rules.
Enter pre-posting on the purchase requisition.