A request for a quotation is a letter where you can request price quotations for specified parts and quantities together with the date of delivery. In addition, terms of delivery and shipping can be included in the request. Often, you send requests for quotations to several suppliers before you decide from whom to buy.
There are two kinds of requests: Supplier agreement requests and order requests. An order request refers to a quotation for a single purchase. A supplier agreement request contains information needed to create a supplier agreement with the supplier and refers to recurring purchases for a particular time period.
The request for a quotation is built in two levels consisting of a request header and one or more request lines. The first step in a new entry is to enter the request for a quotation header.
A request for an order quotation can either be processed from a purchase requisition, or entered manually in the Request for Order Quotation window. If the request is connected to a project, you can also process it from IFS/Project or IFS/Project Delivery. In this case, the request for an order quotation is for no-number parts.
Optionally, you can specify a ship via code, delivery term as well as the defined location, or payment term in your request.
A request for an order quotation header is created. The request for an order quotation receives the Planned status.
If you enter a ship via code, the code will be be valid for the purchase order line. However, a lead time will not be retrieved to the purchase order line if a supply chain relation is not established. If a ship via code is not specified, the ship via code on the purchase order line is retrieved according to the normal procedure. This means the system retrieves the ship via code, along with the lead times, from the appropriate supply chain relation.
If you choose not to enter any delivery terms or payment terms, the information is retrieved to the purchase order line according to the normal procedure.