Analyze Project Budget/Forecast
Explanation
This activity describes different
features you can use to analyze a budget/forecast. Depending on what kind of analysis
you want to do, there are different features:
- Drill Down
- Periodical Cost Graph
- WBS Summary
- CBS Summary
- Budget vs Forecast
- Project Budget Analysis
By performing the Drill Down feature it
is possible to gain knowledge about
objects' underlying values and their
connections. Periodical Cost Graph is a graphical overview showing accumulated
values outlined over the activities' separate periods. This makes it possible to
perform a quick comparison between different values. The WBS and CBS Summary are
an overview for the whole project which shows both a summary for the level in
the structure you have chosen and a summary for lower levels. There is also a
detailed summary for the WBS and CBS elements on the lower levels. You can use both the WBS navigator and the
CBS navigator to find the required level in the structures where you want to
work. The Budget vs Forecast is a graphical overview of
the budget compared to the selected forecast. It displays graphs for margin,
profit and costs. It is also possible to break down the costs to lower levels. Use the Project Budget Analysis
window
to view the project key performance
indicators.
Prerequisites
- Drill Down feature requires that a snapshot has been created and has an Estimated value or higher (e.g. Planned).
- Periodical Cost Graph requires that the forecast values have been spread.
- CBS Summary requires that the project has a CBS Structure.
- Project Budget Analysis requires an active budget.
System Effects
None.
Window
Project Forecast
Project Forecasts
Project Forecast Version Line
Project Periodical Cost Graph
Project Budget Analysis
Project Snapshot Details
Related Window Descriptions
Project Forecast
Project Forecast/Cost
Project Forecast/WBS Summary
Project Forecast/CBS Summary
Project Forecasts
Project Forecast Version Line
Project Periodical Cost Graph
Project Budget Analysis
Project Snapshot Details
Procedure
Use the following procedure to perform a
Drill Down using the
Project Forecast window:
- Open the
Project Forecast window and query for a project forecast version for which
you want to perform a Drill Down.
- Right-click on a line in the
Cost tab
or Revenue tab,
point to Drill Down and then click either Snapshot Data or
Live Data, depending on which type of snapshot you have connected to that
forecast.
- Observe the detailed cost/revenue for each specific object.
- To view more details for a particular object, right-click on that object
and then click Object Details.
Use the following procedure to perform a
Drill Down using the
Project Forecast
Version Line window:
- Open the
Project Forecast
Version Line window and query for a project forecast version for
which you want to perform a Drill Down.
- Right-click on the window, point to Drill Down and then click
either Snapshot Data or Live Data, depending on which type of
snapshot you have connected to that forecast.
- Observe the detailed cost/revenue for each specific object.
- To view more details for a particular object, right-click on that object
and then click Object Details.
Use the following procedure to view a
Periodical Cost Graph on an existing forecast version:
- Open the
Project Forecast or
Project Forecasts window and query for a project forecast version for which you want to
view a Periodical Cost Graph.
- Right-click on the window, and then click Periodical Cost Graph.
- Observe the graph and the cost/revenue spread across periods.
- Click on the
Data tab
to get more information about the data in the graph.
Use the following procedure to view a
WBS Summary using the
Project Forecast window:
- Open the
Project Forecast window and query for a project forecast version for which
you want to view a WBS Summary.
- Click on the
WBS Summary
tab.
- Select Cost or Revenue from the
Display what list box according to the requirement.
- Choose desired level in the WBS navigator.
- This level shows the cost/revenue directly reported on the selected WBS node.
- Lower levels shows the accumulated cost/revenue of all sublevels underneath the
selected WBS node.
- Detailed information about the lower levels is specified in a separate
table.
Use the following procedure to view a
CBS Summary using the
Project Forecast window:
- Open the
Project Forecast window and query for a project forecast version for which
you want to view a CBS Summary.
- Click on the
CBS Summary
tab.
- Select Cost or Revenue from the
Display what list box according to the requirement.
- Choose desired level in the CBS navigator.
- This level shows the cost/revenue directly reported on the selected CBS node.
- Lower levels shows the accumulated cost/revenue of all sublevels underneath the
selected CBS node.
- Detailed information about the lower levels is specified in a separate
table.
Use the following procedure to view the Budget vs
Forecast using the
Project Forecast window:
- Open the
Project Forecast window and query for a project forecast version for which
you want to analyze the budget against the forecast.
- Click on the
Budget vs Forecast
tab.
- Observe the graphs for margin, profit and cost
breakdown. In the Profit and Breakdown of Costs graphs the bars to the left
displays information from the budget and the bars to the right displays
information from the selected forecast.
- Select which level of the breakdown of costs you
want to display. You can choose between Top, CBS level 1 and Cost Element
level.
Note: CBS Level 1 is only displayed if the project has a CBS structure.
- Optionally, click on a bar in the Breakdown of Costs graph to drill down
to the relevant forecast lines.
Note: This can only be done when you have chosen the Top or Cost Element
level.
- Optionally, select the Display Data check
box to get more information about the data in the Breakdown of Costs graph.
Use the following procedure to view the
Project Budget Analysis:
- Open the
Project Budget Analysis window and query for a project forecast
version that you want to view.
- The header shows the projects' selected
Forecast Version ID and the Budget Version ID of the active
budget.
- If a forecast line has the same Sub Project,
Activity ID and Cost Element as the active budget, that line
shows both the forecast values and the budget values from the active budget.
- Observe the key performance indicators for the
selected forecast version.