Automatically Match Invoice with Project Transactions

Explanation

Project Transactions can be matched automatically as well as manually with a supplier invoice. In order to automatically match project transactions they should be included in an invoicing advice and the invoicing advice should be entered in the Inv. Advice Ref field. It is possible to enter only the invoicing advice reference in the supplier invoice without entering a purchase order reference. The net amount of the supplier invoice will be compared with the total amount of the invoicing advice and matched with the relevant project transactions included in the invoicing advices. A new posting line will be created for any difference within the tolerance levels specified. If the Always Create Tolerance Posting check box is selected on the Invoice/General sub tab in the Enterprise/Supplier/Supplier window, a posting will be created regardless of whether it is within the tolerance level.

Prerequisites

• A supplier invoice with reference to an approved invoicing advice should exist.
• The Use Posting Proposal check box should be selected on the General sub tab in the Company/Invoice tab.
   

System Effects

• The supplier invoice will be matched with the project transactions included in the referenced invoicing advice.

Window

N/A

Related Window Descriptions

N/A

Procedure

Automatic matching of project transactions will be carried out as soon as the supplier invoice is created. The Invoice can be created manually or using external supplier invoices.
More information about entering a supplier invoice and external supplier invoice can be found in Arrival Entry Supplier Invoice and External Supplier Invoices.