Register Non Personal Cost

Explanation

Use this activity to register project costs that are not related to any specific employee. Examples of non-personal costs could be; purchasing of computer software, purchasing of machinery needed for the project etc.

Prerequisites

• Report codes should be defined, and the activities to which they are connected, should be released.

System Effects

• As a result of this entry, the registered costs can be invoiced if the report code is approved and invoiceable.
• If the reporting is a multi-company project reporting then the corresponding Linked transaction will be created in the customer company. The Multi-Company Reporting check box in the reporting line will also be selected.

Window

Project Cost Registration

Related Window Descriptions

Project Cost Registration/Non-Personal

Procedure

1. Select New to register new project costs.
2. Enter appropriate values in the fields Project ID, Sub Project ID, Activity ID and Report Code or use an Activity Short Name.
3. Enter a Price Adjustment and a Report Code.

A Price Adjustment can be used to add or deduct an amount of money, to the internal price or sales price, when making a transaction. The amount can be in the form of a fixed amount, or a percentage of the price. This is an optional field.

• Enter an Internal Quantity and a Sales Quantity.
• The Internal Price and Sales Price fields will be updated automatically if the basic data on pricing is set up correctly. These fields can be changed even if they have been updated automatically.
• You also have the possibility to include Internal Comments and comments that will show on the invoice specification (Invoice Comments). These fields are not compulsory.
• Click in the field Invoicability and select if the cost should be Invoiceable, Not Invoiceable, or Delayed Invoicing using the listbox.
• Select Save.