Change Arrival Data

Explanation

All receipt lines must be entered as arrived, and this is done in Register Purchase Order Arrivals. This includes both the orders concerning inventory registered purchase parts, non-inventory registered purchase parts, and parts without a part number. An exception to this is receipt lines with the demand code Customer Order Direct. These are entered through the direct delivery function.

The arrival registration is performed in different dialog boxes, depending on whether the parts are serial handled and if the serial numbers are defined at the arrival registration or at a later time. If you are handling serial-handled parts and have decided to wait with the serial numbering, enter the arrival by using the dialog box for parts without serial numbers.

Some of the indicated data can be changed directly on the receipt line or in the corresponding dialog box. In Register Purchase Order Arrivals and in the Receive dialog box, you can change the quantity arrived, change or add a quantity to inspect, change or add a quality controller, change receive case, and change the destination location. You can also add a lot/batch number, change the revision number, and enter a W/D/R number, all according to specific rules and entered basic data. These possibilities are also available in the Receive with Serials/Lots dialog box, i.e., the dialog box for serial handled parts. However, in the latter dialog box it is better to adjust the quantity arrived on the receipt line in Register Purchase Order Arrivals.

When you change the receive case from one without inspection to one with inspection, you must specify a quantity to inspect.

Prerequisites

The quantity arrived can be decreased and the arrival partially entered. You can also increase the quantity arrived. However, a control function might have been activated and an over delivery percentage might have been specified on the purchase part. If you have increased the quantity arrived over the delivery tolerance, the system warns you. The default setting for a new purchase part is that no over delivery check is performed.
The quality controller must have been entered in Procurement Basic Data/QC Analysts.
The receive case must be compatible with the part on the purchase order, i.e., all receive cases do not work with, for example, pallet handled parts, no-number parts, or non-inventory parts.
The destination location must have been entered in Inventory Locations window. The location must have been connected to a proper location group. To simplify the work in the receipt function, you can connect default locations to the inventory part or the site.
To add a lot/batch number, the function must have been activated on Part /General tab.
To change the revision number, the part must have at least two revision numbers.

System Effects

The system effects depend on which changes you have performed. The arrived quantity might have been decreased or increased. The quantity to inspect and the quality controller might have been changed or added. The receive case and the destination location might have been changed. The receipt line might have a W/D/R number, lot/batch number, or a changed revision number assigned.

When receiving parts (on a manually-pegged purchase order line) into inventory, the quantity received is automatically allocated to the demand(s) that are pegged to the purchase order line, in ascending order based on due date. The pegged quantity is reduced by the quantity received on all received objects. When a purchase order line is partially delivered, or when some of the arrived material is rejected, you are notified through an event if the pegged demands were not fulfilled. The event to use if you would like this kind of notification is Unfulfilled_Pegging.

Window

Register Purchase Order Arrivals

Related Window Descriptions

Procedure

To perform any changes directly in Register Purchase Order Arrivals or in the Receive dialog box:

To change any data in the dialog box, choose Receive Order... in the Register Purchase Order Arrivals window. Otherwise, continue to step 2.
If the quantity arrived does not correspond to the suggested quantity, enter the arrived quantity in the Purchase Qty Arrived column.
If you want to change the quantity to inspect, enter the desired quantity in the Purchase Qty to Inspect column.
To change the destination location, indicate the desired destination location in the Location No column. Notice that non-inventory registered purchase parts and no-number parts do not use any location.
To add or change the quality controller, indicate the desired quality controller in the QC Analyst column.
Use the list box in the Receive Case column if you want to change a receive case.
If a lot/batch number should be used, enter this in the proper column.
If the revision number should be changed, enter the new one in the Eng Chg Level column.
If the part is in a bad condition and will be considered as available, enter a W/D/R number in the proper column.

To perform any changes in the Receive with Serials/Lots dialog box:

If you should change the arrived quantity, change the value in the Purchase Qty Arrived column in the Register Purchase Order Arrivals window.
Choose Receive with Serials/Lots....
If you want to change the quantity to inspect, enter the desired quantity in the (Purchase) Qty to Inspect column.
To change the destination location, indicate the desired destination location in the Location No column. Notice that non-inventory registered purchase parts and no-number parts do not use any location.
To add or change the quality controller, indicate the desired quality controller in the QC Analyst field.
Use the list box in the Receive Case column if you want to change receive case.
If a lot/batch number should be used, enter this in the proper column.
If the revision number should be changed, enter the new one in the Eng Chg Level column.
If the part is in a bad condition and will be considered as available, enter a W/D/R number in the proper column.