Cancel Arrival/Receipt

Explanation

The arrival and receipt can be canceled anywhere in the work flow. Then, you can begin again by entering the purchase order arrival. However, this is not possible if an invoice has been matched to the receipt, if any parts have been scrapped or returned, or if the connection between the receipt line and the stock location is broken. On a receipt line with a quantity scrapped or returned, you can undo the scrap or return and then cancel the receipt.

You can cancel a receipt that has been made in place, i.e., the ownership of supplier-loaned or customer-owned stock has been transferred to company-owned stock. When doing so, the ownership of the parts in inventory will change back to the previous ownership type and owner.

Prerequisites

• The parts must have been reported as arrived in Register Purchase Order Arrivals.
• If a quantity has been scrapped or returned, you have to undo the scrap or return before you can cancel the receipt.
• The connection between the receipt line and the stock location must be preserved, i.e., the quantity that has been entered as arrived must be available in the stock location. In addition. the part ownership of the parts in the stock location must be the same as on the receipt line. The connection may have been broken by a move or part ownership transaction in IFS/Inventory.

System Effects

The arrival registration and the receipt are canceled, and the status is updated to Cancelled. 

Unless it was created for a receipt in place, the purchase order line is automatically opened, and the status on the purchase order line is rolled back to Confirmed. If all lines on this purchase order are rolled back, the status on the header is updated to Confirmed. You can then begin again by entering the purchase order arrival. 

When canceling a receipt in place, the status on the purchase order line is changed to Cancelled. If all lines on this purchase order are cancelled, the status on the header is updated to Cancelled. The parts remain in inventory, but the part ownership is rolled back to the previous ownership type and owner.

If the purchase order comes from an outside operation, the remaining quantity for the outside operation is increased with the quantity on the receipt line. This is displayed in the Shop Order/Operation tab. The operation history transaction is updated.

If the arrival is cancelled, and component parts (supplier material parts) have already been backflushed, the backflush issue of the components will be reversed.

The created postings are rolled back in reversed order and are finished with the debit posting type M10, Goods receipt with purchase order, and credit posting type M1, Inventory. If there are additional postings connected to the charge/no charge function or if the purchase exchange flow is being used, these additional postings or exchange component transactions will be rolled back as well.

Window

Purchase Order Receipt

Related Window Descriptions

Purchase Order Receipt
Purchase Order Receipt/General
Purchase Order Receipt/Misc

Procedure

1. Populate or query for the order number in question. If you have several receipts for an order, you also must select the correct receipt number by using the list box in the Order No field.
2. Select Cancel Arrival/Receipt in the Operations menu. A message informs you that the purchase order receipt will be canceled. Confirm by clicking on the OK button.