Create Replacement Order - Rent In

Explanation

You might need to exchange the parts that were rented in, with your suppliers due to various reasons. As an example, if the rented in parts are malfunctioning or have to undergo scheduled maintenance, then you might need to exchange these parts with some new parts with your supplier. 

Use this activity to create a replacement purchase order to receive the replacement parts from the supplier. You need to handle the replacement purchase order to receive the replacement parts into the inventory. You also have the facility to send the replacement purchase order via connectivity messages. You also need to handle the supplier return manually to send out the faulty parts back to the supplier.

Managing the rental and the financial control of the replacement order line will be handled by the original rental number which corresponds to the original purchase order line.

Prerequisites

The original purchase order might have been received into inventory.

System Effects

Based upon the quantity of parts to be returned, a replacement purchase order is created.

• A new purchase order will have the same supplier and the demand code will be set to Replacement Purchase Order. The purchase order has the status Planned. The original rental number will be displayed in the purchase order line level.
• If the purchase order was initiated from a work order for an inventory part, when a replacement order is created for such a purchase order, a material line will be created on the work order pegged to the replacement purchase order.

Window

Manage Rentals
Rental Workbench

Related Window Descriptions

Manage Rentals
Rental Workbench
Create Replacement Order, Rent In

Procedure

1. Open the Manage Rental window and either populate or query for the rental number or Rental Type as purchase order.
2. Right-click and then click Create Replacement Order. The Create Replacement Order dialog box is displayed. In the Quantity to Replace field, specify a quantity in purchase unit of measure. Confirm by clicking OK.  A message displays the order number of the replacement order and a question is asked whether you want to view the newly created replacement order. Confirm by clicking OK.
3. A new purchase order in the Planned status is now available in Purchase Order window. Treat this order as a normal purchase order.
   The Receipt Date field value will be set as the default for Planned Rental Start Date field of the replacement order line and the Planned Rental End Date field value will be copied to the replacement order line. If the planned rental end date is less than the planned rental start date, then the planned rental end date will be set as equal to the planned rental start date.

Note: If you want to send the replacement purchase order to another site, you can send it via connectivity messages.