View Document
Explanation
Use this activity to view a document file. You can
view:
- The original document in its original application.
- A view copy of the original document.
- The original document in an external viewer.
If the document is part of a structure, you can select
one or more of that document's subdocuments for viewing. Depending on how the
document class process actions are set up for the selected document class, a
document macro can be run when viewing the document.
Prerequisites
- You must have view access to the document
- If you want to open
the view copy, a read-only copy of the document must be checked in together
with the original document. You also need a viewer that supports
your view copy file format (e.g., Adobe Acrobat Reader).
- To view the document using
an external viewer, that viewer must be defined in the
User Settings
window and it must
support the selected file's format.
- To view multiple files
attached to the master original file (e.g., the *.cal and *.cg4 files
attached to a master *.dwg file), the process view must be set up for the
selected document class in the Document Class
Process Action window.
System Effects
- After selecting a document for
viewing, the system searches for the file and determines if you have view
access to the document. Then, the application (e.g., the original edit
application or an external viewer) is opened and the file is displayed.
- Document files that are checked in to the document
revision (other than original file and view copy) are copied to a separate
folder named Temp in your local check-out path.
- If you select a structure document for
viewing, that document and its subdocuments will appear in the
View
Document Structure dialog box. Document file of the parent document will be opened for viewing.
The subdocuments will be copied to the Temp folder of your checkout path.
- A view document can be printed
from Acrobat Reader.
Window
Document
Revision
Document
Revisions
Approvals
Document Object Connections
Project
Navigator
Related Window Descriptions
Document Revision
View
Document Structure
Document
Revision/General
Document Revisions
Approvals
Document Object Connections
Project Navigator
Project Navigator/Project Documents
Procedure
Use one of the following procedures to view your
document.
Viewing a document:
- Open the Document Revision window and
query (F3) for the document revision you wish to view.
- Click View to open the Select Document
Type to View dialog box.
- Select either Original Document or View Copy.
- Select either Document Title and Name or Original
File Name. (Original File Name can be selected only if an
existing file was checked into the document revision the first time).
-
Optionally, select External Viewer to
view the original document or view copy in an external viewer.
- Click OK. If your current file type or
document class does not have defined macros, the document file will open
for viewing.
- If you have defined macros, the
Choose Macro
dialog box opens. Select a macro or accept
the default macro. If you click Run Macro, the selected macro will
run before the document opens for viewing. If you click Skip Macro,
no macro is run before the document opens for viewing.
Viewing a structure document:
- Open the Document Revision window and
query (F3) for the (structure) document you wish to view.
- Click View to open the
View Document
Structure dialog box. The structure document and its subdocument(s) are
selected for viewing by default.
- Select either Document Title and Name or Original
File Name. (Original File Name can be selected only if an
existing file was checked into the document revision the first time).
- Optionally, select Use Original Folder Structure.
- Optionally, select View with External Viewer.
- Select either Open Document/Run Macro, Open
Folder or Nothing.
- If needed, use the Browse button to select another
folder for the Check Out Folder field.
- If you do not want to view a specific document, clear
the check box for the document's Select Document field.
- Click View to view your document(s). If
macros are not defined for the current file type and document class, the
document file of the parent document will be opened for viewing. The subdocuments will be copied to the Temp folder of your checkout path.
- If there are macros available for the current file type and document
class, the
Choose Macro
dialog box
opens. Here you can select from the available macros. If you click Run Macro, the selected macro will
run. If you click Skip Macro, no
macro is run.
Note: You can also view the original files by selecting them in the
Document Revisions and
Approvals windows and using the relevant right mouse button options. Multiple documents can be viewed by selecting multiple rows in the
Document Revisions window.
Viewing the view copy or using the external viewer is not possible when viewing multiple documents and macro settings, Name files using settings will not be considered. The file will be named using the standard document title and name.