Execute Distribution

Explanation

Use this activity to distribute selected documents. When a document distribution list is created, an entry is created in the Distribution window. You can then execute distribution for the selected documents. You can also re-execute a distribution in the Distribution History window. If you just want to send the document to the responsible person you can use the on-save distribution option from the Document Revision window.

Prerequisites

• A distribution list must have been created.
• The entry must not have been suspended, that is, the entry must be in Active status. If the entry is suspended, activate it.
• An event action has to be created in the New Event Action window for the event with the USER_HAS_RECEIVED_NEW_DOCUMENT Event ID.
• An e-mail address must be defined for the receiver in the Person/Comm Method tab.

System Effects

• Distribution of the selected document is executed.
• The entry is removed from the Document Distribution window and moved to the Distribution History window.

Window

Distribution
Document Revision
Document Object Connections
 

Related Window Descriptions

Distribution
Document Revision
Document Object Connections
 

Procedure

1. Open the Distribution window. 
2. Select the distribution line to be distributed in the Distribution window.
3. Right-click and click Send Distribution.