Delete Sub Contract Line Item

Explanation

This activity is used to delete sub contract line item. When a line item is deleted, it is not always removed from the system, as it is often a requirement to keep track of the changes on a contract. If you want to keep track of all changes on the contract line items, the Audit Trail Enabled check box must be selected on the sub contract revision. If this check box is not selected, only the line items with the contract revision in the Planned status will be deleted. All other line items will be recorded as Deleted, but will not actually be removed from the system.

If Application for Payment is used, and if a valuation with the item to be deleted exists, a message is displayed where you are recommended not to delete line items that are already valued for. Further, if a valuation is created (and not cancelled) with this item, and this valuation is certified, it will not be possible to delete the sub contract line item. Likewise, if the item to be deleted exists in a call off and has a call off value, it will not be possible to delete the line item.

Prerequisites

• The sub contract should not be in any of the following statuses: Completed, Closed or Cancelled.
• If the modification requires to be tracked then the Audit Trail Enabled check box should be selected, together with the Contract Change Order Required and/or Change Comment Required check boxes. It is also required to enter a contract change order and/or a change comment.

System Effects

• If the sub contract revision is in the Active status, the deleted item is removed from the Items tab (i.e., from the lower table), and is now displayed in the Items/Deleted Items sub-tab, together with any contract change order number and/or change comment that was entered.
• If the Audit Trail Enabled check box is selected on the sub contract revision, deletion will be logged in the Change History tab.

Window

Sub Contract

Related Window Descriptions

Sub Contract/Items/Lines/Items
Sub Contract/Items/Deleted Items
Sub Contract/Change History

Procedure

1. Open the Sub Contract window and query (F3) for the necessary sub contract.
2. Click the Items tab and then click the Lines/Items sub-tab.
3. If the Audit Trail Enabled, Contract Change Order Required and/or Change Comment Required check boxes are selected, enter a contract change order and/or a change comment to be able to save the change.
4. In the lower table, select the item to be deleted.
5. Click Delete on the toolbar.
6. Save the information (F12).