Adjust Authorizers

Explanation

This activity is used to change the authorizers and authorizer groups or modify any information with regard to an authorization assigned to the posting proposal. This activity is also used when a wrong authorizer or authorizer group is connected to a posting line. If the company requires the Two Authorizers Required check box to be selected on the Supplier Invoice Workflow/General tab in Enterprise/Company/Invoice, it will be required to have two authorizers for each posting line or when the posting exceeds a specific limit. (For this, a value in the Amount that Requires Two Authorizers field must have been specified.)

Authorizers can be removed if they have not performed the authorization of the posting. Similarly, acknowledgers can be removed if they have not acknowledged the posting line. When an authorizer is removed from the Authorize Summary section, all the authorization lines included in the summary line will be removed. If you want to remove an authorizer who has already authorized several or all the posting lines, you should remove the authorization before removing the authorizer by using the Cancel right mouse button option.

Prerequisites

To change the authorizers connected to a posting proposal:

• An invoice must exist with a posting proposal.
• The connected posting proposal should have unauthorized posting lines. If the lines are authorized, the authorization should be removed before you can change the authorizers.

System Effects

As a result of this activity, the authorizers connected to the posting line will be changed according to the requirement. 

Window

Posting Proposals
Manual Supplier Invoice

Related Window Descriptions

Posting Proposals 
Supplier Invoice Entry 
Posting Proposal
Instant Authorization

Procedure

1. Open the Posting Proposals window.
2. Populate or search for the posting proposal for which you would like to add authorizers.
3. Follow one of the following procedures depending on the window in which you want to perform this activity.

To change an authorizer in the Posting Proposal window:

1. Select the record, right-click and then click Posting Proposal. The Posting Proposal window opens. 
   Note: This window can also be opened by right-clicking on the Manual Supplier Invoice window and then clicking Posting Proposal.
2. Click the Authorize tab. You can then choose to either add an authorizer or authorizer group for all the lines in the posting proposal or for one specific posting line in the posting proposal.
3. In the Authorize Details section, select the posting line for which you want to change the authorizers.
4. Change the information as required.
5. Save the information.

To change an authorizer in the Instant Authorization window:

1. Select the record, right-click and then click Instant Authorization. The Instant Authorization window opens. 
   Note: This window can also be opened by right-clicking in the Manual Supplier Invoice window and then clicking Posting Proposal.
2. You can then choose to either add an authorizer or an authorizer group for all the lines in the posting proposal or for one specific posting line in the posting proposal.
3. Change the information as required.
4. Save the information.

Note: If you change any information in the Authorize Summary section, all relevant lines connected to the summary information line will be automatically adjusted accordingly. For example, if you change the user role in a summary line from Authorizer to Acknowledger, then all the connected lines for the user will have the role of Acknowledger instead of Authorizer.