Enter General Supplier Invoice Information

Explanation

This activity is used for entering additional general information to a supplier invoice. It is usually not necessary to change the information found here for each individual invoice, however exceptions might exist depending on the company's working routines.

Predefined values for invoice type and delivery address in Enterprise/Company/Company as well as the default document address ID of the the supplier are automatically retrieved. A valid invoice type and an existing supplier invoice address ID should be entered in order to be able to save an invoice. Preliminary and national bank codes are also automatically retrieved if these were defined in Enterprise/Supplier/Supplier. All values can be changed before a new invoice is saved.

Prerequisites

In order to perform this activity, an invoice needs to be created, and basic information such as supplier and invoice number should be entered for the relevant invoice.

System Effects

The information entered here belongs to the supplier invoice you are currently working with. The general information is saved at the same time as the invoice.

Window

Manual Supplier Invoice

Related Window Descriptions

Manual Supplier Invoice

Procedure

To enter general supplier invoice information:

  1. Open the Manual Supplier Invoice window.
  2. Right-click and then click General Info to open the Supplier Invoice General Info dialog box.
  3. The default value in the Invoice Type and Delivery Address fields can be changed if needed. You can also enter additional information such as national bank code and creation information.
  4. Modify the Supplier Invoice Address ID field if the supplier name, address and tax information should be fetched from an address ID different to that of the default document address ID of the supplier. If the supplier is a one-time supplier, the invoice address ID cannot be modified in this dialog box but it is automatically updated with the one-time address ID which will be connected in the One-Time Specific Information dialog box.
  5. Click OK.
  6. Continue with the Line Information section of the window.

Note: If the supplier invoice address ID and the delivery address ID are modified after the transaction has been fetched to the tax ledger, the address IDs and the tax number in the tax transaction are not updated with the new values.