Enter External Supplier Invoice Parameters
Explanation
This
activity is used to define a number of parameters that will control the loading
of external supplier invoices, which are normally created in a non-IFS system.
One set of parameters refers to a load type. Several
load types can be defined. A load type is referenced when loading invoices into
the external interface. At least one load type must be defined in order to perform a load.
An invoice type must be defined for each load type. This
invoice type will be used when loading transactions for which the invoice type
is not defined. Invoice types must first be defined in the
Supplier Invoice Types
window in IFS/Invoice.
One load type can be defined as the default load type and
it will be suggested when using the load interface. The parameters for a load type
control the following:
- Is it allowed to manually modify the external
invoices or not?
- Is it allowed to manually remove loaded external
invoices or not?
- Should external customer invoices be checked and created immediately
after the external file is loaded?
- Are partially-created invoices allowed or not?
Prerequisites
These prerequisites must be completed prior to loading external invoices:
- Basic data for accounting rules must be defined.
- General basic data for supplier invoices must be defined. This includes
defining invoice types, which is done in the
Supplier Invoice Types
window in IFS/Invoice.
- Parameters that control the load of external supplier
invoices must be defined.
System Effects
As a result of this activity, it is possible to load external
supplier invoices to IFS/Invoice.
Window
External Supplier Invoice
Parameters
Related Window Descriptions
External
Supplier Invoice Parameters
Procedure
- Open the
External
Supplier Invoice Parameters window.
- If a new parameter set will be created, create a new record and define a
load type. Otherwise, populate the window or query for the load
types to be modified.
- In the Invoice Type field, use the List
of Values to select the invoice type to be used on loaded supplier invoices.
- If you want to set the load type as the default load type for the
company, select the Default check box.
- If you want to allow modifications for the loaded invoices that belong to this load type, select the
Changeable check box.
- If you want to allow the deletion of loaded invoices,
select the Deletable check box.
- If the invoices should be checked immediately after
loading, select the Check When Loaded check box.(Note:
This check box should be selected if you want to select the Create When
Checked check box.)
- If vouchers should be created immediately after the
invoices are checked, select the Create When Checked check box.
- Select the Allow Partial Create check box to
create invoices for invoices loaded through this load type even if errors
occur while creating.
- If you want to create a posting proposal for each
invoice loaded using this load type, when the invoices contain any posting
information, select the Create Posting Proposal if
Postings Exist check box.
- If you want to create
an invoice document for each invoice loaded without a source original
document, select the Create Image check box.
- In the Base for Transaction Date field, select a value from the
list to indicate the date which should be used as transaction date for the
- Select the Enforce Project Unique Procurement
check box if you want project specific invoices to be created.
- Select the Recalculate Sales Tax check box if you want the tax
amount on the tax line to be recalculated by applying the tax code of the
company to the invoice amount in the external file. (If this check box is
not selected the tax amount on the tax line will be the same as the tax
amount on the external file).
- Save the information.