View External Supplier Invoice Load Information

Explanation

Use this activity to get a general overview of all the load identities related to the loading of external supplier invoices. When a load has been selected, it is possible to right-click and launch a window that displays the invoices included in the load. The window displays all attributes associated with the header of an external supplier invoice. From this window, it is possible to open the window External Supplier Invoice Line Information  which displays the line information of  loaded invoices, and the window External Supplier Invoice Installment Information in which displays the installment information of the loaded invoices. Finally, from the window External Supplier Invoice Line Information, it is possible to launch either a window displaying invoice posting information or a window displaying invoice tax information.
These three levels thus supply the user with a complete set of information pertaining to external supplier invoice data for an external load.

The general overview window can also be used to:

• Check consistency of all invoices related to an external load before the supplier invoices are created in IFS/Invoice.
• Create supplier invoices in IFS/Invoice using the external supplier invoices.
• Launch the Transactions window in the External File toolkit, find the load with identity File Load ID, and display the file lines and the unpacked file data.
• Remove data related to an external load from the external interface. 

Prerequisites

Before viewing the external load information, the following must be done: 

• An external file/message with the external supplier invoices must be loaded.

System Effects

This activity makes it possible to display current external load identities, along with detailed information related to the external supplier invoices.

Window

External Supplier Invoice Load Information

Related Window Descriptions

External Supplier Invoice Load Information

Procedure

Use the following procedure to view the load identity or identities:

1. Open the External Supplier Invoice Load Information window in IFS/Invoice and populate the window or query for a specific load identity.
2. Right-click on a specific load identity and click Invoice Information to launch the detail window that displays the supplier invoices related to the load identity.
   From this detail window it is possible to open windows showing supplier invoice line  information and posting and tax information related to each supplier invoice line. It is also possible to view the installments of the loaded external invoices and make any necessary changes.
3. Right-click and then click Check Invoices to perform consistency check of external supplier invoices before creating the invoices in IFS/Invoice.
4. Right-click and then click Create Invoices to start creating supplier invoices in IFS/Invoice.
5. Right-click and then click Remove Invoices to remove all external supplier invoice information related a load identity.
6. Right-click and then click External File Transaction to launch the transaction window in the External File toolkit.