Print Outgoing Supplier Invoice

Explanation

This activity is used to print outgoing supplier invoices. If an invoice has installments, information about the installments is also printed.

Prerequisites

In order to perform this activity, an outgoing supplier invoice of the Preliminary status should exist.

System Effects

As a result of this activity, a voucher is created in the hold table pending updating in IFS/Accounting Rules. The vouchers are also given their final identities. The voucher is posted as follows:

• Invoice Amount. Posted on the code string defined for posting type IP1, Supplier Debts, Invoice.
• VAT Amount. Posted on the code string defined for posting type IP3, Tax Received, Invoice.
• Net Amount. Posted on the code string entered for the applicable invoice line.

When an outgoing supplier invoice is printed, it's invoice status changes to Posted (i.e. unless one or more posting errors occur, in which case, the status of the invoice will be Printed). The send status of the invoice will change to Printed. If any errors occur when the invoice is printed, the incorrect voucher lines can be viewed in the Outgoing Supplier Invoice with Posting Errors window.

If the Set Invoice Date to Current Date when Printing Outgoing Invoices check box is selected in the Company| Invoice tab, the invoice date will be automatically updated to the date on which you print the outgoing supplier invoice.

As long as the invoice is not printed, you can change its information. After printing, a correction invoice can be created and printed if corrections are to be made.

Window

Outgoing Supplier Invoice

Related Window Descriptions

Outgoing Supplier Invoice

Procedure

To print an outgoing supplier invoice:

1. Open Outgoing Supplier Invoice window and use the Search or Populate function to find the required preliminary invoice.
2. Right-click and click Print Invoice to print the specific invoice.