Supplier Analysis
Explanation
This activity is used to view detailed
information about a selected supplier. This window contains detailed information
about all invoices and due amounts, as well as invoice/pre-payment dates, etc.
These details can be analyzed from a supplier's perspective as well as a payee's
perspective. It is also possible to analyze or modify the proposed installment
plan, enter and modify notes for both supplier or an item and payment references.
You can also determine whether each supplier is subject to tax reporting and
withholding. It is also possible to view the supplier details with any
applicable interest and fine amounts and simulate interest and fine in order to
view the interest and fine that needs to be paid for late payments. For items
which were debited/paid by payment files, it is possible to trace electronic
payment addresses. For one-time
suppliers you can view and modify the one-time specific information of an
invoice or a payment document.
Prerequisites
This activity requires that suppliers have been entered.
To view or modify one-time specific
information, suppliers selected as one-time suppliers should exist, and the
relevant invoices belonging to them should have been posted.
System Effects
As a result of this activity, if the payment reference is modified, the
modified data will be attached to the corresponding ledger items.
If the one-time specific information of
an invoice or a payment document is modified, the new information will be updated
to the address information and/or installment plan.
Window
Supplier Analysis
Related Window Descriptions
Supplier Analysis
Supplier
Installment Plan
Payment per Invoice/Prepayment
Analysis (Supplier)
Payment Address per Payment
One-Time Specific
Information
Procedure
To view supplier details:
- Open the Supplier Analysis window.
- Search for the
supplier ID for which you want to
view details, or populate the header and then select the relevant supplier
ID from the list for the Supplier ID field.
- Select the Auto Populate
check box if you want to automatically populate
and view the supplier details. Clear the check box if
you want to query for one or more specific ledger items.
- Select the
Show Open Items Only check box if you want to populate only the open ledger items of the supplier.
- select the
Exclude Not Cashed/Open Documents
check box, If you do not want to view open payment documents (e.g. checks
and bills of exchange) for the supplier.
- Select the
Show Open Amount Before Preliminary Tax Withholding check box if you
want to view the open amounts of ledger items before the preliminary tax
withholding amount is deducted.
- Select the
Enable check box if you want to view the invoices with
installment details.
- Right-click and click
Payments per
Invoice/Prepayment Analysis to follow-up payment information.
- Right-click and click
View Purchase Order(s) to access the connected purchase order(s) of the selected ledger item.
- Right-click and click
Reprint Debit/Credit Note
to reprint an invoice/note.
- Double click on
the
Latest Note field to enter or modify a note
attached to a AP ledger Item. Alternatively Right-click and click Notes
to access to Notes window in order to enter and modify.
To view payee details:
- Open the Supplier
Analysis window.
- Search for the supplier ID for which you want to
view the payee details, or populate the header and then select the relevant
supplier
ID from the list.
- Select the Payee Perspective check box in order to view the payee
details.
- Select the Auto Populate check box if you want to
automatically populate and view
the supplier details. Clear the check box if you want to query for one or more
specific ledger items.
- Select the Show Open Items Only check box if you want to
populate only the open ledger items of the selected payee.
- select the Exclude Not Cashed/Open
Documents check box If you do not want to view open payment documents
(e.g. checks and bills of exchange) for the payee.
- Select the
Show Open Amount Before Preliminary Tax Withholding check box if you
want to view the open amounts of ledger items before, the preliminary tax
withholding amount is deducted.
- Select the Enable check box if you want to view the invoices with
installment details.
To simulate interest and fine details:
- Open the Supplier
Analysis window.
- Search for the supplier ID for which you want to view details, or
populate the header and then select the relevant supplier ID using the List
of Values.
- Select the Auto Populate check box if you want to
automatically populate and view
the supplier details. Clear the check box if you want to query for one or more
specific ledger items.
- Select the
Show Open Items Only check box if you want to
populate only the open ledger items of the selected supplier.
- Select the
Enable check box if you want to view the invoices with
installment details.
- select the
Exclude Not Cashed/Open Documents
check box If you do not want to view open payment documents (e.g. checks and
bills of exchange) for the supplier.
- Select the
Show Open Amount Before Preliminary Tax Withholding check box if you
want to view the open amounts of ledger items before the preliminary tax
withholding amount is deducted.
- Select
Simulate Interest and Fine until check box and enter a payment date. The
details for the simulated interest and fine amounts, as well as the
differences between the paid interest and fine amounts and the simulated
interest and fine amounts will be displayed.
To enter or modify payment references:
- Open the Supplier Analysis
window.
- Search for the supplier ID for which you want to view details, or
populate the header and then select the relevant supplier ID from the list
for the Supplier ID field.
- Select the Auto Populate check box if you want to
automatically populate and view
the supplier details. Clear the check box if you want to query for one or more
specific ledger items.
- Select the ledger item that you want to enter or modify the payment
reference.
- Right-click and click Modify Payment Reference to enter or modify
payment reference for the selected ledger item.
Note: To use this option the Supplier Invoice Validation Method in
company/invoice tab should have
the value Not Used selected. This option is enable for
invoice ledger items, payment on accounts, payment in advances but not
applicable for check ledger items and bills of exchange. It is not possible to use this option if allowed ledger items are in
Canceled or Fully Paid states.
To enter or modify one-time specific
information:
- Open the
Supplier Analysis
window.
- Search for the one-time supplier ID for which you want to view
or modify one-time specific information, or
populate the header and then select the relevant one-time supplier ID from the list.
- Select the Auto Populate check box if you
want the window to be automatically populated with the ledger items. Clear
the check box if you want to search for one or more specific ledger items
e.g. for items with a specific supplier name.
- Select the invoice or payment
document for which you want to enter or modify the one-time specific
information.
- Right-click and then click One-Time Specific Information to open the
One-Time Specific Information
dialog box.
- Enter/modify the supplier name, address or tax information
and save. The existing
address ID will be updated with the new information.
- Click on the Payment Information
tab if you want to enter/modify AP supplier contact or payment information, or click
Cancel to close the
dialog box and to return to the
Supplier Analysis
window.
- In the Payment Information tab, enter/modify AP supplier contact information in
Name, Comm. Method
and Value fields.
- Save the information. A new communication ID will be created and
connected to the one-time address ID.
- To enter/modify the output medium, select the new value for the Output Media field
and save. The new output medium will be updated
to the one-time address of the supplier.
- Enter/modify the payment method which should be used for this invoice in the
Payment Method field, or select a payment method from the List. The
one-time address ID will automatically appear in the Payment Address ID field
(except for manual payment methods without payment addresses).
- If an electronic payment method was selected and the electronic payment
address ID does not yet exist, enter the electronic
payment address information (e.g. IBAN) in the Electronic Payment Address
fields.
The fields are presented as defined in the
client mapping of the
payment format.
- Click OK to save the information and to return to the
Supplier Analysis
window.