Clock IN with changed Org Code

Explanation

This activity is used to clock IN normal while changing the organization code to which the time should be reported. That is, you can report time using an organization code which is different to the default organization code of the employee.

When the IN clocking is created, the employee's identification can either be entered manually or by using a swipe card depending on the setup defined for the In Org button.

Note: If the Time Clock is operating in Offline mode the clocking records you create using the Time Clock will not be transferred to IFS/Time and Attendance module immediately. Instead the information you enter will be buffered and when the Time Clock reverts back online it transfers the information to the Time and Attendance module.

Prerequisites

In order to perform this activity;

• The relevant Time Clock buttons should be configured in the Time Clock Type Details and Time Clock Type Detail Items windows.
• The employee is required to have a day type dependant schedule assigned.

System Effects

As a result of this activity;

• The Time Card Day/Clocking tab and the Employee Clockings window will be updated with an IN clocking of type Normal.
• An open interval will be generated in the Time Card Day/Interval tab and the Employee Intervals window.
• The Calc Status field on the Time Card Day window will be Open.
  
  If IFS/Manufacturing is installed, the following will also be effective;
   
• When an IN clocking record is created, any operations or indirect jobs from which the employee last clocked out will be automatically started for the employee. The automatic start will work only if the resume option specified for employee in the Manufacturing Labor Class window is Automatic Resume.

Window

Time Clock

Related Window Descriptions

Time Clock

Procedure

1. Go to the Time Clock terminal.
2. Click the relevant button to create an organization IN clocking. Note that button names are defined in the Time Clock configuration.
3. In order to clock IN, you must specify your company ID and employee ID. When you click the button, if you get a dialog box, you can use your swipe card or manually enter the employee ID and company ID in the relevant fields.
   
   Note: If the relevant button is set to card driven in the Time Clock configuration, you are only required to click the button and swipe your card. Your employee ID and company ID will immediately display in the text panel on the Time Clock and the dialog box will open for you to enter the organization code. 
    
4. In the dialog box, enter the organization code in the Org Code field.
   
   Note: Depending on the Time Clock configuration, some of these fields in the dialog box may be automatically filled with default data for your convenience and thereby the fields may be disabled or unavailable for editing.
    
5. Click OK to create the clocking.
   
   Note: Some parameters connected to the employee's work hour rules may block the employee from clocking In attendance or may force the employee to register alternative clocking records. The Disallow Early Clocking parameter will determine how early (compared to the schedules start time) an employee is allowed to clock In attendance. The Limit for Clocking without Absence parameter will determine how late an employee is allowed to clock In attendance. If this maximum allowed time is passed, the employee will be forced to register absence.
   
   If IFS/Manufacturing is installed in the system;
   
   When the resume option specified for employee in the Manufacturing Labor Class window is Ask for Resume, a warning message will be prompted when employee creates the IN clocking. This will give employee the option of resuming the shop order operations or indirect jobs which were auto stopped on the previous day.
   
   However, if the employee's last auto stop clocking was a team clocking, the Join Team dialog box will open instead of the warning message enabling the employee to join a labor team at the time of the IN clocking. The team from which the employee last clocked out will be selected to the Team field by default. If required you can change this value. Click OK to save the information.