Clock Out on Absence
Explanation
This activity is used to clock out from work for absence using the
Time Clock terminal. When the clocking records are created, the employee's identification
can either be entered manually or by using a swipe card depending on the setup
defined for the Out Abs button.
Note: If the Time Clock is operating in
Offline mode the clocking records you create using the
Time Clock will not be transferred to IFS/Time
and Attendance module immediately. Instead the information you enter will be
buffered and when the Time Clock reverts back
online it transfers the information to the Time and Attendance module.
Prerequisites
In order to perform this activity;
- The relevant Time Clock buttons should be
configured in the Time Clock Type Details and Time Clock Type Detail Items
windows.
- The employee is required to have an open
interval in the Time Card Day/Interval tab.
System Effects
As a result of this activity;
- The Time Card Day/Clocking
tab and the Employee Clockings window will be updated with an open
clocking of type Absence.
- Open intervals will be closed in the Time Card Day/Interval tab and the
Employee
Intervals window. Also, an open interval will be created
corresponding to the absence OUT clocking.
- The Calc Status field on the Time Card Day window
will be Open.
Window
Time Clock
Related Window Descriptions
Time Clock
Procedure
- Go to the Time Clock terminal.
- Click the relevant button to create an absence OUT clocking.
Note that button names are defined in the
Time Clock configuration.
- In order to clock OUT on absence, you must specify your company ID and employee ID. When
you click the button, if you get a dialog box, you can use your swipe card
or manually enter the employee ID and company ID in the relevant fields.
Note: If the relevant button is set to card driven in the
Time Clock configuration, you are only
required to click the button and swipe your card. Your employee ID and
company ID will immediately display in the text panel on the
Time Clock and the dialog box will open for
you to enter the absence code.
- In the dialog box, enter the absence code in the Absence Code
field.
Note: Depending on the Time Clock
configuration, some of these fields in the dialog box may be automatically filled with default
data for your convenience and thereby the fields may be disabled or
unavailable for editing.
- Click OK
to create the clocking.