Clock OUT with Overtime
Explanation
This activity is used to clock OUT with overtime. You can specify
whether you want to report cash overtime or compensatory overtime.
You can report cash overtime, if you want to be paid for your overtime hours.
Instead, if you want to use your overtime hours to compensate for absence during
work hours, you can report overtime comp. Note that employees need to be
connected to a Compensatory type balance in order to use compensatory
overtime.
When the OUT clocking is created, the
employee's identification can either be entered manually or by using a swipe
card depending on the setup defined for the buttons used (Out Cash or
Out Comp).
Note: If the Time Clock is operating in
Offline mode the clocking records you create using the
Time Clock will not be transferred to IFS/Time
and Attendance module immediately. Instead the information you enter will be
buffered and when the Time Clock reverts back
online it transfers the information to the Time and Attendance module.
Prerequisites
In order to perform this activity, the employee is required to have an open
interval in the Time Card Day/Interval tab.
System Effects
As a result of this activity;
- The Time Card Day/Clocking
tab and Employee Clockings window will be updated with an OUT
clocking of type Overtime Cash or Overtime Comp.
- Open intervals in Time Card Day/Interval tab and the
Employee
Intervals window will be closed.
- The Calc Status field on the Time Card Day window
will be updated based on the generated intervals. If there no errors
generated for the interval, the status will be Calculated.
- If the status is Calculated, the result will be generated in the
Time Card Day/Result tab.
- If the results generated by the clocking records are complete (i.e.
match the schedule requirements), the Completed check box will be
selected.
If IFS/Manufacturing is installed the following will also be effective;
- As a result of creating an OUT clocking record,
all shop order operations or indirect jobs running for the day will be
automatically stopped for the employee. The Auto Stopped check box will
be selected for the corresponding clocking record in Time Card Day/Mfg
Clocking tab
Window
Time Clock
Related Window Descriptions
Time Clock
Procedure
- Go to the Time Clock terminal.
- Create an OUT clocking of type Overtime Cash or Overtime Comp using the
relevant button.
Note that button names are defined in the
Time Clock configuration.
- In order to clock OUT, you must specify your company ID and employee ID. When
you click the button, if you get a dialog box, you can use your swipe card
or manually enter the employee ID and company ID in the relevant fields.
Note: Depending on the Time Clock
configuration, some of these fields may be automatically filled with default
data for your convenience and thereby the fields may be disabled or
unavailable for editing. When these values are entered, you can click OK
on the dialog box to create the clocking.
Also note that if the relevant button is set to card driven in the
Time Clock configuration, you are only
required to click the button and swipe your card. Your employee ID and
company ID will immediately display in the text panel on the
Time Clock. Therefore, if the card
driven setting applies to the button, you will not have to use the dialog
box for clocking OUT.