Link Absence Types to Display Groups

Explanation

This activity is used to connect relevant absence types to display groups. When an employee registers an absence belonging to the display group, it will be displayed on the calendar. Remember that a single display group can be divided up to 3 times based on this activity.

Prerequisites

In order to perform this activity:

• Display groups have to be registered for the calendar template
• Absence types have to be defined in the system

System Effects

As a result of this activity, sets of absence types will be assigned to display groups.

Window

Team Calendar Setup

Related Window Descriptions

Team Calendar Setup

Procedure

1. Open the Team Calendar Setup window.
2. Search or populate for the relevant calendar template.
3. On the Display Group tab, select a display group what has Absence Layers value entered in the Display Layer field.
4. On the Absence Type tab, add a new record.
5. In the Company ID field, enter the identifier of a company from which you want to use absence types.
6. In the Absence Type ID field, select the absence type which you want to include in the display group.
7. Define absence layers on which the absence type will be displayed based on its status. 3 layers are possible:
   • To define absence states which you consider to be only plans, right-click the record and click Select Planned States. In the dialog window, click the absence states which you consider to be plans and select them by pressing the > button. Pressing the >> button will select all states.
   • To define absence states which you consider to be an official request, right-click the record and click Select Requested States. In the dialog window, click the absence states which you consider to be requests and select them by pressing the > button. Pressing the >> button will select all states.
   • To define absence states which you consider to be registered, right-click the record and click Select Registered States. In the dialog window, click the absence states which you consider to be registered and select them by pressing the > button. Pressing the >> button will select all states.
     Note: Absence type settings allow for a very flexible configuration. To give examples of different configurations:
     • You can create a single display group, select absence types and divide them into 3 layers of the same color (most common).
     • You can create 3 displays groups, register the same absence types but give them different colors depending on their state
     • You can create 3 display groups, fill them with different absence types, and keep each display group in a different State column.
8. Save your changes.