Using Distribution Groups

[Using IFS Enterprise Explorer Clients] [Extracting Information in IFS Enterprise Explorer] [To Extracting Information in Enterprise Explorer]

Explanation

The Distribution Groups can be used when ordering reports to distribute the report to a group of users. All available Distribution Groups are displayed in a tree structure. When a group is selected the properties of that group is displayed to the right. General information about the distribution group is shown at the top of the right part of the page. The current members of the group are shown below the general information.

Figure 1. Example Distribution Group

Prerequisites

You will only be able to manage Distribution Groups if you are authorized to do so.

System Effects

The Distribution Groups are available in the Print dialog, read more in Order Report.

Window

N/A

Related Window Descriptions

Order Report

Procedure

Adding/Removing Distribution groups

Select the root node of the distribution groups tree. Right-click and select Add new distribution Group from the context menu. The dialog below is displayed:

Figure 2. Create new Distribution Group dialog.

Specify the Access Protection.

Access protection controls the distribution of reports. Depending on the access protection level the actions the current user can take as well as the information displayed to him will differ, the following options are available:

• Public Group: for a group with this access protection Anyone can add remove members. Also all members of the group are shown to everyone
• Protected Group: for a protected group the owner of the Group is responsible of doing the changes but anyone can add remove themselves. Other users in the group will not be displayed unless you are the owner. But if the current user is a member it will be reflected.
• Private Group: for a private group only the owner can perform actions. Users in that group will not be shown unless you are the Owner of the group.

For all groups the access protection and the description etc can be changed only by the group owner.

Click OK to add the group. You are set as the owner of this group.

Adding/Removing members to distribution group

There are two different options to add members to the group:

• Select the Group in the navigator in the left and right mouse click to open the context menu and select Add User to Group. It will open a list of values dialog where you can search and select users.
• Add members in the Enter User ID:s to add box and click Add to Group button.

The added users are shown in the Group Members box.

Figure 3. Add Members to Distribution Group