Transfer Maintenance Transactions

Explanation

Use this activity to transfer maintenance transactions to IFS/General Ledger. Maintenance transactions are of the types: time, tools and facilities, work order expenses and work order external costs. Transactions not previously transferred and fulfill the transfer conditions specified will be transferred, and vouchers will be created in IFS/Accounting Rules before further transferring them to IFS/General Ledger. You can either transfer the transactions directly, or schedule the task to run as a background job.

Prerequisites

• Postings must be authorized in Report In Work Order/Postings.
• The debit and credit lines of the transaction must be valid.
• Voucher types should be created with valid function groups in IFS/Accounting Rules.

System Effects

As a result of this activity maintenance transactions are transferred to IFS/Accounting Rules before further transferring them to IFS/General Ledger, the related voucher numbers will be displayed against the relevant accounting line in the Work Order Transaction History/Accounting tab.

Window

Transfer Maintenance Time Transactions
Transfer Tools and Facilities Transactions
Transfer Work Order Expenses
Transfer Work Order Externals

Related Window Descriptions

Transfer Maintenance Time Transactions
Transfer Tools and Facilities Transactions
Transfer Work Order Expenses
Transfer Work Order Externals

Procedure

To transfer work order external transactions:

1. Open the following dialog boxes depending on the transaction types you wish to transfer:
   
   Transfer Maintenance Time Transactions for transferring time transactions of the Personnel Work Order Cost Type.
   Transfer Tools and Facilities Transactions for transferring tools and facilities transactions of the Tools and Facilities Work Order Cost Type.
   Transfer Work Order Expenses for transferring work order expense costs of the Expenses Work Order Cost Type.
   Transfer Work Order Externals for transferring work order external costs of the External Work Order Cost Type.
   
   Default values will be displayed for the Company, User Group, Voucher Type, Site and To Date fields. These values can be modified as required.
2. Change the value in the Site field if required. Use the List of Values to select a suitable value.
3. If the One Voucher Per Date field is selected, one voucher will be created per Date Applied for all transactions. Alternatively select One Voucher For All Dates to group all transactions with date included in the transfer (From/To Date) into single voucher with specified Voucher Date. Selecting the latter will result in acquiring the value of the To Date as default. Any other date which is higher than To Date can also be selected. When creating a schedule task System Date is set as Voucher Date by default and the field is read only. Voucher Date Offset can be used to obtain vouchers of Voucher Date which is higher than System Date.
4. Change the value in the From Date field if required. The date determines from when you want to transfer the transactions.
5. Change the value in the To Date field if required. The date determines as to up to when you want to transfer the transactions.A given date must be equal or higher than From Date. System date is given as default.
6. Alternatively you can click Default to display the default values defined by your administrator in IFS/Admin, Task Registration in place of step 2 and 3.
7. Click OK.

To schedule the transfers:

1. Open the dialog box for the transaction type for which you wish to schedule transfers.
2. Click Schedule and follow the steps in the wizard that appears.