Work Order Reporting

The main process Work Order Reporting is used in IFS Maintenance. This process is used both for internal and external maintenance. When using internal maintenance, you have your own employees in the business who have knowledge of maintaining the objects within the company. By external maintenance we mean all kind of service or maintenance performed against a customer and his objects.

The Work Order Reporting contains the following steps: 

• Before you conclude the work on the work order, report-in the actions, time, external costs, and unissued parts that not were used, and fill-in the date when the work order was completed. 
• Authorize the time and the external costs transactions. You might also need to handle fixed price postings if this is used. If the work order is created with the VIM connection type (i.e., for a maintenance order distributed from IFS/Vehicle Information Management), you can choose to create revenue transactions for the corresponding maintenance order.
• Repairs are handled after that the work have been performed. Either you should place them back into the facility or place them in inventory.
• If the work was made against a customer you may also transfer all transactions to customer order to send an invoice on the work. Note: It is very important to note that a work type is entered in the work order if the control type C54 is used in the company. If a work type is not entered, the user can post the cost of the work order to the code part set in the Default Value No CT Value field. It is advisable for customers who are always using work types in work orders to make the Work Type field mandatory.
• Conclude the work order. It is now you can all the reporting codes to classify the work in a more detailed way. This will later on in the analysis give a more dynamic possibility in analyzing your maintenance. 
• Once the reporting is done, the financial manager creates a voucher. Voucher updates are conducted from a hold table in IFS/Accounting Rules™. All vouchers generated in any of the modules are placed in the hold table and then updated to the general ledger. The item becomes fully traceable from here.